HR Assistant (HRIS/Recruitment)
Who We Are: Thompson Hospitality is the nations largest minority-owned food and facilities management company. Our services include hospitality, full dining and quick service restaurants, campus dining, diversity consultation, facility operations and maintenance management. We are a family-run organization with more than twenty-five years providing services built on our core mission to provide a positive experience to every relationship we are involved in: one guest, one client, one team member at a time. As a fast growing company, we have a growth plan to more than double in size over the next three years. We are looking for team members who are interested in developing their careers to the next level while joining our team of over 2,000 employees, serving clients in over 20 states to include more than 1.9 million guests each year. Thompson Hospitality focuses on three core areas in everything we do: Purpose Give back to our communities Celebrate diversity People Do the right thing Treat people the way you want to be treated Always do your best Be accountable for our actions Performance Serve the highest quality food Provide world-class service Maintain flexibility to better serve our clients Competitive Benefits: Health/Dental/Vision Paid Time Off 401(k), matched up to 4% Life Insurance Short and Long Term Disability Commuter Benefits Tuition Reimbursement Employee Referral Program Pet Insurance Discounts: Hotels, Travel, Tickets Essential Functions: Collects, prepares, organizes, and maintains a variety of highly confidential employment related records, I-9 forms, files, and reports relative to Human Resources functions. Enter/Update/Maintain employee data in HRIS. Perform employee data audits to maintain data integrity for successful payroll processing. Assures proper storage, organization and retrieval of information of HR records. Works with hiring authorities to accurate flow of employee documentation. Administer electronic onboarding process. Manage job postings. Process offer letters for salaried candidates. Coordinate candidate travel. Oversee and assist new employees with relocation assistance when applicable Conducts employee background checks; reviews result and refers cases as needed to others on the team. Compiles, distributes, collects and enters I-9 re-verification requests, employment contracts, missing documentation and other documents as assigned. Coordinates the request for queries from the HRIS system as directed. Responds to inquiries for verification of employment for employees including Employment Security. Serves as a resource for staff and applicants on all issues associated with personnel files, HRIS records, and other confidential documents. Conducts basic research and compiles information as requested. Provides coverage for the reception desk when requested. May perform similar duties in support of other departmental personnel on an as-needed basis. Performs other duties as assigned. Job Requirements: 1-2 years of similar experience or 4-year degree with a concentration in HR or related field preferred. Able to work in a high volume, fast paced work environment. Proficient in MS Office Suite, the use of personal computers, and standard office productivity software, including word processing and spreadsheet applications. Strong interpersonal and communication skills, both written and oral. Strong organization and project management skills; attention to detail; ability to problem solve. Proven track record of providing responsive, timely customer support. Ability to work in a fast paced, team oriented environment. Bilingual (English/Spanish) preferred. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.