Senior Manager CAPD Administration & Resources

Location
Washington D.C
Posted
Jun 10, 2021
Closes
Jun 23, 2021
Ref
210503
Hours
Full Time
Want to be a part of the transformation and recapitalization of major infrastructure? Want to use your business and organizational skills to enable safe, efficient and effective project delivery? WMATA is seeking a Senior Manager, Administration and Resource Management to provide vision and leadership to the business operations of scaling up the largest capital renewal program in the agency's history. The successful candidate will be responsible for all aspects of business operations and administration in support of the Department of Capital Delivery, working as part of the department leadership team to develop effective strategies to support and manage the department in the areas of Human Capital management, equipment, fleet and inventory management, departmental communications and compliance reporting.

As a senior leader of WMATA's Capital Delivery team reporting to the Executive Vice President, you will lead the implementation of new systems and processes to enable effective administration of a ~500 person organization, and streamlining the processes that support teamwork and allowing each group and team member to play to their strengths. You will collaborate extensively with the other Departments, representing the Capital Delivery Department in business operations strategy and policy development. Build upon your business management and administration experience to align stakeholders and champion cross-functional solutions that transform our capacity to deliver ambitious capital projects and effectiveness provide technical support to daily Bus and Rail Operations..

The ideal candidate is action-oriented with strong complex-problem solving skills, able to easily toggle between strategic level planning to detailed tactical execution. Will possess significant experience with policy and process development in the areas of human capital management, business operations and administration. Experience with design and construction capital projects preferred but not required.

Minimum Qualifications

Education
  • Bachelor's degree in business, public administration, management or a related field

Experience
  • A minimum of ten (10) years of progressively responsible experience in the development, management and administration of large teams, offices or departments to include some supervisory management experience.

Certification/Licensure
  • N/A

Preferred
  • Experience with managing budgets, financial analysis and forecasting
  • Experience in matrix organization or supporting role (indirect authority)
  • Experience in transit or public-sector administration
  • Master's in Business Administration
  • Masters or Certifications in Financial Management, Human Resources Management or related fields

Medical Group

Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.

Job Summary

The Senior Manager Administration and Resource Management is responsible for providing vision and leadership in all aspects of business operations and administration in support of the Department of Capital Delivery. Responsibilities include but are not limited to: developing strategy to support and manage the department in the areas of Human Resources, equipment, fleet and inventory management, departmental Continuity of Operations Planning (COOP), oversight of facility and space planning, departmental communications management, management of the departmental operational budget, compliance and reporting support to assure compliance with all applicable policies and regulations. The incumbent will work closely and interface with Departmental leadership and key internal and external stakeholders.

Essential Functions
  • Directs efforts for the Office of Capital Program Delivery in partnership and coordination with Human Resources and Labor Relations, specifically in the areas of workforce planning, all stages of employee recruiting and talent management, policy development, PeopleSoft management, and adaptation of staff to new timekeeping software and procedures as may be implemented by the Authority. Liaison for Labor Union Management, Performance Evaluations and Plan management and administration, Organizational Design and Management and training and Professional Development Management, oversight and supports the process of disciplinary and termination actions in accordance with WMATA policies and procedures, as well as Federal regulations.
  • Performs liaison duties with Labor and union stewards - Local 2 on issues such as grievances, terminations, and reduction in force.
  • Oversees operational financial and procurement processes. This activity includes maintaining inventory of Personal Protective Equipment (PPE), IT, Office Supplies and supporting the department with ad hoc purchases and requests. i.e. OSHA required training, safety equipment, project office needs etc.
  • Directs and develops internal and external communications within the department and Authority wide. Leads the department as point of contact for Intranet and print communications.
  • Directs the CAPD Non-Revenue Vehicle Management which includes the management of vehicle procurement and administration, and, from time to time, external procurement of Leases, purchases, and maintenance in accordance with Federal Regulations and FTA Circular requirements.
  • Establishes and oversees Facilities services for the department, in collaboration with ENGA-ARCH and is a liaison to LAND initiative for office relocation, IT infrastructure coordination, and space allocation for departmental staff.
  • Plans, directs, coordinates and evaluates the preparation of the status reports on CAPD's FTA mandated trainings, FMO audit review items such as timesheet reconciliations, Continuity of Operation Plans (COOP) and Human Resource activities.
  • Participates in the CAPD specific strategic and financial planning for Operational expenditures, acquisition planning for internal operations, contract administration, close-out and evaluation.
  • Liaison for document records retention policies, and supports procurement of scanning and shredding services as needed to ensure that departmental documentation and records are stored and archived in accordance with WMATA standards and procedures.
  • Coaches, manages, mentors and provides developmental opportunities and job assignments to enhance employee performance and expand employee capabilities. Forecasts resource needs and makes hiring decisions. Provides on-going developmental feedback. Enforces Authority-wide rules and policies regarding ethical behavior, safety, security, use of company property, time keeping, etc.
  • Conducts the development of correction action plans in response to the internal and external audits associated with the Administrative, Human Resources and Operational Financial activities. i.e., creating tracking and reporting mechanisms.


OTHER FUNCTIONS
  • Collaborates with other departments in the execution of organization-wide initiatives, such as Operational Strategic Planning, mandatory training, inventory assessment, HR policy enforcements, etc.

The functions listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.

Evaluation Criteria

Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.

Evaluation criteria may include one or more of the following:
  • Skills and/or behavioral assessment
  • Personal interview
  • Verification of education and experience (including certifications and licenses)
  • Criminal Background Check (a criminal conviction is not an automatic bar to employment)
  • Medical examination including a drug and alcohol screening (for safety sensitive positions)
  • Review of a current motor vehicle report

Closing

WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.

This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.

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