Senior Manager CAPD Administration & Resources
- Employer
- Washington Metropolitan Area Transit Authority
- Location
- Washington D.C
- Closing date
- Jun 23, 2021
View more
- Industry
- Delivery and Transportation
- Function
- Management, Program Manager
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
Job Details
As a senior leader of WMATA's Capital Delivery team reporting to the Executive Vice President, you will lead the implementation of new systems and processes to enable effective administration of a ~500 person organization, and streamlining the processes that support teamwork and allowing each group and team member to play to their strengths. You will collaborate extensively with the other Departments, representing the Capital Delivery Department in business operations strategy and policy development. Build upon your business management and administration experience to align stakeholders and champion cross-functional solutions that transform our capacity to deliver ambitious capital projects and effectiveness provide technical support to daily Bus and Rail Operations..
The ideal candidate is action-oriented with strong complex-problem solving skills, able to easily toggle between strategic level planning to detailed tactical execution. Will possess significant experience with policy and process development in the areas of human capital management, business operations and administration. Experience with design and construction capital projects preferred but not required.
Minimum Qualifications
Education
- Bachelor's degree in business, public administration, management or a related field
Experience
- A minimum of ten (10) years of progressively responsible experience in the development, management and administration of large teams, offices or departments to include some supervisory management experience.
Certification/Licensure
- N/A
Preferred
- Experience with managing budgets, financial analysis and forecasting
- Experience in matrix organization or supporting role (indirect authority)
- Experience in transit or public-sector administration
- Master's in Business Administration
- Masters or Certifications in Financial Management, Human Resources Management or related fields
Medical Group
Satisfactorily complete the medical examination for this position, if required. The incumbent must be able to perform the essential functions of this position either with or without reasonable accommodations.
Job Summary
The Senior Manager Administration and Resource Management is responsible for providing vision and leadership in all aspects of business operations and administration in support of the Department of Capital Delivery. Responsibilities include but are not limited to: developing strategy to support and manage the department in the areas of Human Resources, equipment, fleet and inventory management, departmental Continuity of Operations Planning (COOP), oversight of facility and space planning, departmental communications management, management of the departmental operational budget, compliance and reporting support to assure compliance with all applicable policies and regulations. The incumbent will work closely and interface with Departmental leadership and key internal and external stakeholders.
Essential Functions
- Directs efforts for the Office of Capital Program Delivery in partnership and coordination with Human Resources and Labor Relations, specifically in the areas of workforce planning, all stages of employee recruiting and talent management, policy development, PeopleSoft management, and adaptation of staff to new timekeeping software and procedures as may be implemented by the Authority. Liaison for Labor Union Management, Performance Evaluations and Plan management and administration, Organizational Design and Management and training and Professional Development Management, oversight and supports the process of disciplinary and termination actions in accordance with WMATA policies and procedures, as well as Federal regulations.
- Performs liaison duties with Labor and union stewards - Local 2 on issues such as grievances, terminations, and reduction in force.
- Oversees operational financial and procurement processes. This activity includes maintaining inventory of Personal Protective Equipment (PPE), IT, Office Supplies and supporting the department with ad hoc purchases and requests. i.e. OSHA required training, safety equipment, project office needs etc.
- Directs and develops internal and external communications within the department and Authority wide. Leads the department as point of contact for Intranet and print communications.
- Directs the CAPD Non-Revenue Vehicle Management which includes the management of vehicle procurement and administration, and, from time to time, external procurement of Leases, purchases, and maintenance in accordance with Federal Regulations and FTA Circular requirements.
- Establishes and oversees Facilities services for the department, in collaboration with ENGA-ARCH and is a liaison to LAND initiative for office relocation, IT infrastructure coordination, and space allocation for departmental staff.
- Plans, directs, coordinates and evaluates the preparation of the status reports on CAPD's FTA mandated trainings, FMO audit review items such as timesheet reconciliations, Continuity of Operation Plans (COOP) and Human Resource activities.
- Participates in the CAPD specific strategic and financial planning for Operational expenditures, acquisition planning for internal operations, contract administration, close-out and evaluation.
- Liaison for document records retention policies, and supports procurement of scanning and shredding services as needed to ensure that departmental documentation and records are stored and archived in accordance with WMATA standards and procedures.
- Coaches, manages, mentors and provides developmental opportunities and job assignments to enhance employee performance and expand employee capabilities. Forecasts resource needs and makes hiring decisions. Provides on-going developmental feedback. Enforces Authority-wide rules and policies regarding ethical behavior, safety, security, use of company property, time keeping, etc.
- Conducts the development of correction action plans in response to the internal and external audits associated with the Administrative, Human Resources and Operational Financial activities. i.e., creating tracking and reporting mechanisms.
OTHER FUNCTIONS
- Collaborates with other departments in the execution of organization-wide initiatives, such as Operational Strategic Planning, mandatory training, inventory assessment, HR policy enforcements, etc.
The functions listed are not intended to limit specific duties and responsibilities of any particular position. Nor is it intended to limit in any way the right of managers and supervisors to assign, direct and control the work of employees under their supervision.
Evaluation Criteria
Consideration will be given to applicants whose resumes demonstrate the required education and experience. Applicants should include all relevant education and work experience.
Evaluation criteria may include one or more of the following:
- Skills and/or behavioral assessment
- Personal interview
- Verification of education and experience (including certifications and licenses)
- Criminal Background Check (a criminal conviction is not an automatic bar to employment)
- Medical examination including a drug and alcohol screening (for safety sensitive positions)
- Review of a current motor vehicle report
Closing
WMATA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by applicable federal law.
This posting is an announcement of a vacant position under recruitment. It is not intended to replace the official job description. Job descriptions are available upon confirmation of an interview.
Company
The Washington Metropolitan Area Transit Authority operates the second largest rail transit system and the fifth largest bus network in the United States. Safe, clean and reliable, "America's Transit System" transports more than a third of the federal government to work and millions of tourists to the landmarks in the Nation's Capital.
Metro has earned a worldwide reputation for security and architectural beauty. WMATA is clearly the employer of choice for over 10,000 area residents. The Authority was created in 1967 by an interstate compact to plan, develop, build, finance and operate a balanced regional transportation system in the National Capital area. Construction of the Metrorail system began in 1969. Four area bus systems were acquired in 1973. The first phase of Metrorail began operation in 1976. The final leg of the original 103-mile rail network was completed in early 2001. Metrorail now operates 83 stations. One line extension and three new stations are now under construction.
Metrorail and Metrobus serve a population of 3.4 million within a 1,500-square-mile area. The transit zone consists of the District of Columbia, the suburban Maryland counties of Montgomery and Prince George's and the Northern Virginia counties of Arlington, Fairfax and Loudoun and the cities of Alexandria, Fairfax and Falls Church. Overall, about 40 percent of the region's residents commute to work on Metro.
Metro and the federal government are partners in transportation. Half of the 83 Metrorail stations serve federal facilities and 36 percent of the local federal workforce uses Metro. We are committed to being an integral part of the Washington metropolitan area by ensuring the best in safe, reliable, cost-effective and responsive transit services, by promoting regional mobility and by contributing toward the social, economic and environmental well-being of our community. Employees are Metro.; We are committed to providing a working environment that fosters a high standard of performance, recognition for contributions and innovations, mutual respect and a healthy quality of life.
We are committed to developing ourselves through technology, training and education. We recognize our diversity as a source of strength that enables us to attain individual and Authority goals. In addition to competitive salaries, Metro employees enjoy a number of attractive benefits. These benefits include paid time off in the form of vacations, holidays and sick leave; medical, dental, life insurances as well as long term disability. Retirement is planned for through a defined contribution plan and a deferred compensation plan. Alternative work schedules, teleworking and free transportation on Metrorail and Metrobus make for an great benefits package for WMATA employees.Jump to our website to apply online for current openings and save the link for future vacancies as they occur.http://content.wmata.com/jobs/employment_opportunities.cfm
- Website
- http://www.wmata.com/
- Location
-
600 Fifth St. NW
Washington
DC
20001
US
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