Contract Specialist

Location
Washington, District Of Columbia
Posted
Jun 10, 2021
Closes
Jul 15, 2021
Ref
17624
Function
Administrative
Hours
Full Time
Summary

The USAID Contract Specialist in the Management Bureau/Office of Acquisition and Assistance (M/OAA) is responsible for all pre-award and post-award functions involving highly complex negotiated procurements of significant importance to the Agency. Requirements of the contracts, grants, cooperative agreements, and inter-agency agreements are typically highly specialized and involve complex systems or sensitive international programs.

Responsibilities

Contract Specialists at this advanced level maintain a depth and breadth of knowledge and experience. They serve as a resource and mentor to others, perform assignments independently, drawing advice from the supervisor on an as-needed basis, and provide on-the-job training to junior employees.

Additionally, the incumbent leads competitive RFA or competitive RFP independently through completion and manages a client portfolio.

Contract Compliance Review - 30%
  • Conduct reviews of highly specialized contracts and contracting plans.
  • Monitor all acquisition strategy and documents and instruments for a variety of highly specialized, complex, and unique contracts for a variety of programs that involve a broad spectrum of systems.
  • Advise technical office counterparts and contractors on their administration responsibilities contained in the contract.
  • Terminate contracts for the convenience of the government or default by the contractor.
  • Negotiate termination claims.
  • Respond to protests by researching and developing necessary analysis, documentation, and history.
  • Work with the GC in preparing the Agency's position and Contracting Officer reports to support the government's defense on protests to the GAO.

Monitor Contractor's Performance - 20%
  • Coordinate contract administration activities for long-term, extensive technical service contracts and/or cost type contracts. Contract types vary with the complexity of the acquisition and the best interests of the government, ranging from Firm-Fixed-Price through Fixed-Price-Incentive and Fixed-Price-Economic-Price-Adjustment.
  • Monitor status of contract performance, approve progress payments, review, and provide recommendations on contractor proposals resulting from change orders, scheduling, problems that have arisen and proposed solutions, verification of deliveries, and similar activities.
  • Interpret contract provisions for contractors and for officials of the Agency and provide appropriate advice and guidance.

Procurement Program Planning Work - 20%
  • Develop and implement new plans, schedules, or methods to accommodate changing program requirements.
  • Develop objectives for the program in terms of competition and price range and construct the contractual or assistance vehicle, including the use of pricing arrangements, subcontracting policy, set-aside polices, and similar considerations.
  • Prepare and maintain current acquisition plans, appropriate milestone charts, and related schedules and keep M/OAA management informed of anticipated workload demands.
  • Anticipate problems and provide advice to project personnel on effective implementation and time frames required.
  • Serve on project review committee.
  • Advise program officials of the procurement instruments to be used and assist in the preparation of statements of work.
  • Counsel and train new project/technical staff on USAID regulations and FAR requirements.

Analyze Sources for the Items/Services Procured - 10%
  • Survey the market to locate new procurement sources and determine the availability of items or services with specialized requirements.
  • Prepare solicitation documents.
  • Conduct detailed analyses of all elements of cost in contractor proposals.
  • Determine the competitive range and prepare defensible justifications when required.
  • Conduct pre-proposal conferences with prospective contractors to arrive at a clear understanding of what is required under the proposed contract.
  • Issue necessary modifications to clarify questions concerning topics, like specification changes, language ambiguities, or clarification of contract clauses or subcontracts.
  • Explore new or innovative contracting approaches to arrive at an equitable contract arrangement.

Negotiate Procurement of Products/Services Using a Variety of Contract Types - 10%
  • Serve as negotiator responsible for a significant program or for major procurements, which may include several types of instruments.
  • Prepare the agreements and recommend its award.
  • Coordinate a variety of contracts requiring the development of new or modified evaluation criteria, reporting requirements, and contractual arrangements.

Policy Research, Analysis, and Interpretation - 10%
  • Analyze a variety of contracting policy issues and problems and identify alternative courses of action.
  • Provide technical advice to management and contracting officers on matters pertaining to contracting policies and procedures.
  • Respond to protests by researching and developing necessary analysis, documentation, and history.
  • Work with the GC in preparing the Agency's position and Contracting Officer reports to support the government's defense on protests to the GAO.

Other duties as assigned.

Qualifications
  • Associate degree required
  • Background check required

Knowledge, Skills and Abilities
  • Ability to obtain and maintain USAID Facilities Access
  • Knowledge of contracting principles, laws, statutes, executive orders, regulations, and procedures applicable to pre-award and/or post-award actions sufficient to procure and/or administer contracts for a variety of specialized equipment, services, and/or construction, or to conduct studies of problem areas and develop standard methods and operating procedures.

#Articus, LLC

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