Supervisory Program Analyst

Washington, D.C
Jun 10, 2021
Jun 12, 2021
Full Time


The Supervisory Program Analyst (Conservation Administrator) serves under the direction of the Chief of Conservation and is responsible for providing administrative management for the division through performance of budget, finance, facilities, fund development, and personnel duties.

Learn more about this agency


The incumbent:

General Administration:

The Conservation Administrator manages administrative operations of the division, providing planning, direction, information, and decisions in the areas of budget, finance, facilities, organization, personnel, and administrative systems. Serves as a liaison for administrative and business activities for the Conservation Division. Works closely with other Gallery divisions on administrative matters, such as with the offices of the Chief Curator, Treasurer, Procurement and Contracts, Budget and Planning, Digital Solutions, Personnel and the Administrator. Oversees the implementation of administrative systems and procedures including digital systems for budget reporting, archiving critical documents, and data processing. Responsible for reviewing and recommending requests for new equipment in the division. Recommends software for special projects. Acts as conservation liaison for diversity and inclusion initiatives within the Gallery.

Budget Administration:

Incumbent must anticipate present and future needs of the Conservation Division during the yearly budget process. Advises the Chief of Conservation on the use of the federal, trust and grant budgets, projected spending, and contractual obligations. Monitors spending.

Manages the Work of the Administrative Department:

Directs and manages the operation and administration of the department in all respects, including all personnel actions, assignments of work, space and budget planning, and implementation of goals. Initiates, selects, and approves all hiring of department staff; plans and projects hiring levels to meet ongoing or immediate needs. Supervises all departmental staff, including contractors, interns, or fellows; assigns work based on capability, special qualifications, and availability of staff; establishes performance standards and evaluates staff performance. Reviews work in progress as well as completed work, advising as necessary, to ensure maintenance of standards and objectives. Establishes the department's objectives and schedules, determines immediate priorities, long-range and short-range goals, and priorities for the department, including budgetary and staffing requirements.

Supervises Employees:

Performs the full range of supervisory responsibilities, to include: plans work to be accomplished; sets and adjusts priorities, and prepares schedules for completion of work; assigns work based on priorities, selective consideration of the difficulty, requirements of assignments, and capabilities of employees; develops performance standards; evaluates work performance of subordinates; gives advice, counsel and/or instructions to employees on both work and administrative matters; interviews candidates for positions, recommends appointments, promotions, or reassignments; handles performance issues as needed; identifies developmental and/or training needs of subordinates; ensures timely performance of work and that quality standards are met; and makes changes in work assignments, workflow, and balances workload among employees to improve effectiveness of operations supervised.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a U.S. citizen to apply for this job.
  • Subject to a background/suitability investigation.
  • Designated and/or random drug testing may be required.
  • Selective Service Registration is required for males born after 12/31/1959.
  • Time-in-Grade must be met by closing date of announcement.

Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.

Physical Requirements: The work is primarily sedentary, the incumbent may walk to other offices in the East and west Buildings.


SPECIALIZED EXPERIENCE: Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the next lower grade or comparable pay band in the Federal service or equivalent experience in the private sector.

Specialized Experience Statement :

Candidates must possess at least one year of specialized experience, equivalent in responsibility to the federal GS-12 level, providing direction and support for a program through performance of administrative duties, participation in planning and program development, project management, and through division communications.

Other Relevant Eligibility Criteria : None.

Candidates must reflect in their submitted USAJOBS résumés the possession of this specialized experience. If their résumés do not include such specialized experience, they will be ineligible for this position.

Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Candidates should ensure their résumé and submitted materials clearly demonstrate possession of these factors to receive maximum employment consideration.
  • Mastery knowledge of and skill in applying analytical and evaluative methods and techniques to departmental and program reviews sufficient to independently identify, collect, analyze, and present information necessary to provide expertise in performance analysis and assessment of program effectiveness; internal controls management; and develop recommendations for change.
  • Knowledge of business procedures to include knowledge of business principles, budget and information maintenance, long-range planning, and grant writing in the museum environment.
  • Mastery knowledge in all facets of administrative laws, policies, regulations and precedents applicable to the implementation, administration, analysis and evaluation of directives of the Conservation Division, budget, purchase card, fellowships/internships, special programs, art materials collection, personnel, computer support and health and safety and a familiarity with such activities sufficient to independently provide or direct the provision of expert technical guidance on a wide variety of Conservation Division administrative program issues.
  • Mastery knowledge of budget processes sufficient to prepare the division's federal and trust budgets; prioritize and approve division requisitions and financial commitments; monitor account records of the division's financial expenditures; monitor the growth and use of endowment funds for conservation; oversee a system for tracking departmental spending; and oversee the division's purchase card system.
  • Knowledge of and ability to apply command of a wide range of qualitative and quantitative methods and their attendant application in an operational administrative and program management environment sufficient to provide direction and support for conservation programs through performance of administrative duties, participation in planning and program development, program analysis and evaluation, project management, and through Division communications.
  • Knowledge of the principles and procedures of personnel, staff supervision and a working knowledge of the federal government's administrative policies and procedures.

Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures.

CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section.

You must meet all qualifications and eligibility requirements by the closing date of this announcement.


EDUCATION: Are you using education to qualify?

Although this position does not have a positive education requirement, you may submit copies of your transcripts or a course listing. You must provide documentation supporting your education claims.

Education must be obtained from an accredited institution recognized by the U.S. Department of Education.

Foreign education must be reviewed by an organization recognized by the U.S. Department of Education. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website .

Additional information

  • The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.

    • More than one selection may be made from this vacancy announcement.

    • Some positions may require completion of a probationary period of up to 1 (one) year.


    • All males born after December 31st 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal government.

    EEO Policy:

    Reasonable Accommodation Policy:

    Veterans Information:

    Selective Service Registration:

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The National Gallery of Art uses an application tracking system to evaluate the responses you provide in the applicant assessment questionnaire to determine if you meet the minimum qualification requirements of this position. Then, the HR Office and/or Subject Matter Expert (SME) will conduct a quality review of your application and supporting documentation to determine if your qualifications meet the criteria for referral to the selecting official.

We will also verify whether you are eligible for merit promotion by reviewing your previous Federal employment to ensure you meet Time-in-Grade requirements. If you are eligible to apply to Merit Promotion announcements based on Veteran or other non-competitive statuses, we will verify your supporting documentation prior to referral.

If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your evaluation rating may be adjusted accordingly.

To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process

Required Documents

Please carefully review the following list to determine what documentation you need to submit.

Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.

ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.
  • Your resume should list all work experience (paid and unpaid); you should list the full name and address of the each employer.
  • Your experience listing should show the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
  • Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
  • For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
  • It is important that your resume is complete and thorough. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.
If specific educational requirements are indicated for this vacancy: Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.

Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action).

To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!
  • Full position title;
  • appointment type;
  • occupational series;
  • pay plan, grade, and step;
  • tenure code; and
  • service computation date (SCD).
  • Displaced Federal employees: To be considered CTAP/ICTAP eligible, you must submit documentation verifying your involuntary separation and CTAP/ICTAP status. Please see the OPM Guide to Career Transition for more information.

    Veterans: Veteran eligibility documentation (DD-214, VA Letter, Standard Form (SF) 15 as applicable). Please note: If you are a veteran who has not yet been discharged, you may provide a statement of intent to discharge from your agency which will allow you to apply under the (Veterans Opportunity to Work) VOW to Hire Heroes Act of 2011 .

    Persons with Disabilities: Individuals with intellectual disabilities, severe physical disabilities, or psychiatric disabilities may apply for appointment through the Schedule A hiring authority. Certified verification of a disability from a licensed medical professional; a licensed vocational rehabilitation specialist; or any Federal, state, or District of Columbia agency or U.S. territory that issues or provides disability benefits is required.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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