Director/Finance and Business Operations

Institute for Credentialing Excellence
Washington, DC
Jun 08, 2021
Jun 11, 2021
Full Time
Institute for Credentialing Excellence (ICE) Director/Finance and Business Operations Director/Finance and Business Operations Planet Word Washington, Dist. Columbia, United States Planet Word ( ) is a brand-new interactive museum that brings language to life with unique, immersive experiences for people of all ages. Nothing like it exists anywhere else in the world. Founded by Ann Friedman, the museum has been established in the newly renovated and restored National Historic Landmark Franklin School, at the corner of 13th and K streets in the heart of Washington, DC The building has undergone an extensive interior restoration, and the museum has installed architecturally significant high-tech and media-intensive exhibits and installations. The museum opened to visitors in October 2020 during the global health pandemic and operates a growing portfolio of online public and education programming. We are in an early stage of growth and development as an organization, working to maximize the enormous potential of the exhibit content and experiences that have been created. Planet Word's commitment to promoting diversity, multiculturalism, and inclusion is clearly reflected in the stories we tell. At Planet Word, we strive to provide a forum for civil discourse and to be a place where our community, in all its vibrant diversity, can gather to share the words that bridge differences and forge solutions. POSITION Planet Word is seeking a Director of Finance and Business Operations to lead and manage the financial, IT business operations, and human resources of this brand-new cultural organization. Working with staff and specialized contractors and vendors, this position oversees finance, business planning and budgeting, information technology and business systems deployment, and personnel functions. The ideal candidate will embrace this broad portfolio and have the leadership skills to successfully deploy the teams and contractors involved in its execution. ESSENTIAL FUNCTIONS ( other duties as assigned) : FINANCE Accounting: Manage all incoming and outgoing accounts payable/receivable. Reconcile bank statements to third-party ticketing/donation/membership platforms and gift shop sales accounting. Manage cash flow; produce regular cash flow reports. Prepare payroll and liaise with payroll vendor. Analyze balance sheet and income accounts each month. Manage general banking and checking accounts. Prepare reconciliations for bank accounts, credit card accounts and processing fees, petty cash. Reconcile and file sales tax returns for gift shop on monthly basis. Prepare and file 1099 forms. Prepare and file annual license to solicit donations with the District of Columbia. Evaluate and maintain internal financial policies and procedures and internal accounting controls. Budgeting : Working closely with the Executive Director, administer annual budgeting and planning process; administer all financial plans and budget. Monitor and report on progress and changes. Financial Reporting : Prepare monthly financial reports in a timely manner. Prepare projections and variance reports. Provide financial data for grant applications and reports. With Executive Director monitor cash, line of credit, investment, and interest activity. Audit : Serve as point of contact for independent auditors on completion of the annual organization-wide financial statement audit and preparation of the annual Form 990, preparing supporting schedules and providing backup documentation as requested. BUSINESS SYSTEMS AND IT OPERATIONS : Lead a cost-effective, integrated, and agile business operation by overseeing the acquisition and maintenance of SaaS solutions for every critical business function of the museum including ticketing, CRM integration, financial systems and reporting, data analytics, building management systems including security system, database operations, and point-of-sale for admissions, membership, and gift shop. In close coordination with the Technical Director, responsible for working with specialized contractors to execute the planning, implementation, and coordination of all IT services, including enterprise applications, security, network and server infrastructure, telecommunications, telephone services, and help desk. Manage the performance of staff and outside vendors and contractors to minimize expenditures while producing an integrated solution to the museum's technology and business operations. HR : Provide leadership for all HR activities including diversity and inclusion, compensation, performance management, training and development, employee relations, recruitment and retention, conflict resolution, and strategic planning. Oversee hiring process, onboard new employees, manage complaint process for HR-related issues, evaluate and maintain employee handbook ensuring legal compliance and best practices in HR administration. Requirements QUALIFICATIONS AND SKILLS A Bachelor's or Master's Degree in accounting, business administration, finance, economics, public administration, or a related field or an equivalent combination of professional training and experience Thorough knowledge of fund accounting and non-profit financial management Progressive, relevant experience in budgeting, forecasting, strategic planning, financial management and reporting Experience overseeing the acquisition and deployment of SaaS products, including contract evaluation, integration, testing and deployment, and support. Experience with personnel practices and human resources, HRCI or SHRM certification a plus. Strong time management and organizational skills Excellent oral and written communication skills. WORK ENVIRONMENT and PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to sit, use hands and arms to operate keyboard, mouse, and phone. The employee needs to regularly use senses of sight and hearing. The employee is frequently required to reach with hands and arms and is occasionally required to stand; walk stoop or kneel. The employee is occasionally required to lift up to 30 pounds Job Information Job ID: 57198301 Location: Washington, Dist. Columbia, United States Position Title: Director/Finance and Business Operations Company Name: Planet Word Job Function: Directors/Administrators Job Type: Full-Time Job Duration: Indefinite Min Experience: 5-7 Years Required Travel: 0-10% Please refer to the company's website or job descriptions to learn more about them. Metro DC Technology Audit & Advisory Manager 2025 M Street, NW, Suite 800 Washington, Dist. Columbia 20036 (202) 367-1165