Administrative Officer

Employer
USAJobs
Location
Washington, D.C
Posted
Jun 05, 2021
Closes
Jun 11, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

You are encouraged to read the entire announcement before you submit your application package. Your application may not receive full consideration if you do not follow the instructions as outlined.

This position is in the Ronald Reagan Building and International Trade Center , 1300 Pennsylvania Ave., NW., Washington, DC, in the Office of Human Capital and Talent Management, Operations, at the U.S. Agency for International Development (USAID).

Learn more about this agency

Responsibilities

As an Administrative Officer, your duties will include the following:
  • Independently performing administrative management functions that service and/or fulfill a number of organizational requirements. Applying existing and new policies, providing advice on requirements, maintaining databases that reflect the fulfillment and/or status of administrative requirements and/or systems, prepares administrative paperwork, and maintaining an awareness of the status of the organization's personnel actions.
  • Providing advice, guidance, and assistance to managers and employees on questions and situations related to the administrative services provided, and questions and situations concerning Federal and USAID human resources processes and procedures.
  • Drafting correspondences, recommendations, reports, and memoranda related to management and administrative programs and issues.
  • Acting as the liaison with the human resources office concerning HR-related matters. Keeping managers informed of the status of ongoing personnel actions, calling to the supervisor's attention any problems that require USAID human resources office intervention or correction.
  • Providing guidance to managers in determining appropriate costs, writing sole source justifications, and communicating with contractors.
  • Preparing procurement documentation as appropriate. Serving as the organization's liaison with the USAID contracting office.
  • Analyzing support processes and performing program liaison duties to support budget formulation and execution activities, including acting as a point of contact for organizational staff involved in developing data and justifications for budget review and approval. Monitors fund balances and status of projects and recommending the reprogramming of funds as needed.
  • Serving as Contract Officer Representative (COR) for HCTM contracts and task orders with institutional contractors providing administrative and specialist personnel support.


Travel Required

Not required

Supervisory status
No

Promotion Potential
13 - The full performance level of this position is GS-13.

Requirements

Conditions of Employment

  • United States Citizenship is required.
  • Relevant experience (see Qualifications below).
  • Must be able to obtain and maintain a security clearance.
  • Time in grade must be met by the closing date of the vacancy announcement.
  • Males born after 12/31/1959, must be registered with the Selective Service.
  • Most recent SF-50 showing tenure code "1" or "2" (see Required Documents).


You must meet the Time-in-Grade requirements by the closing date of this announcement. To meet these requirements, you must have served at least 52 weeks at the next lower grade level (or equivalent) of the position advertised in this vacancy announcement.

Qualifications

Below, are the specialized experience requirements for each grade level:

GS-9: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-7 level in the Federal service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position include: (a) utilizing base management principles, practices, methods, and regulations in the provision of administrative services; (b) applying basic analytical and evaluative methods and techniques to support administrative and programmatic operations; (c) providing administrative/management support with any combination of the following: human resources actions, logistics, badging and enrollment, awards and performance management.

OR - A master's or equivalent graduate degree, OR 2 full years of progressively higher-level graduate education leading to such a degree, OR L.B. or J.D., if related, may be substituted for experience at the GS-9 level.

GS-11: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-9 level in the Federal service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position include: (a) utilizing management principles, practices, methods, and techniques in order to coordinate a wide range of administrative services for a moderately large organization, (b) applying, analytical and evaluative methods, and techniques in order to monitor, evaluate, and improve the efficiency and effectiveness of administrative program operations, (c) applying a wide range of personnel and manpower principles and practices relating to the classification, recruiting, staffing, performance management, training, logistics, badging, equipment, etc., to initiate and coordinate government civilian personnel actions.

OR - A PH.D. or equivalent doctoral degree, OR 3 full years of progressively higher-level graduate education leading to such a degree, OR LL.M., if related, may be substituted for experience at the GS-11 level.

GS-12: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-11 level in the Federal service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position include: (a) developing, utilizing, and advising on management principles, practices, methods, and techniques in order to manage and coordinate a wide range of administrative services for a moderately large and complex organization, (b) preparing and delivering information, and written materials to present a variety of issues and to make recommendations to program officials of the organization served, (c) applying a wide range of personnel and manpower principles and practices relating to the classification, recruiting, staffing, performance management, training, logistics, badging, equipment, etc., to initiate and coordinate government civilian personnel actions.

GS-13-You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 level in the Federal service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position include: (a) serving as a subject matter expert in the interpretation and furtherance of management principles, practices, methods, and techniques in order to manage and coordinate a wide range of administrative services for a moderately large and complex organization, (b) preparing, organizing and delivering information, and written materials to present a variety of issues and to make recommendations to program officials of the organization served, (c) applying a wide range of personnel and manpower principles and practices relating to the classification, recruiting, staffing, performance management, training, logistics, security-related actions, space management, reporting, travel policy and processing, emergency planning, badging, etc., to initiate and coordinate government civilian personnel actions, (d) serving on working groups or panels in the development of policy or procedure.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, relevant to the duties of the position to be filled, including volunteer experience.

CTAP candidates will be referred to the selecting official if they are found well qualified. Well-qualified means an eligible employee who possesses the knowledge, skills, and abilities which clearly exceed the minimum requirements of the position. A well-qualified employee must meet the qualification and eligibility requirements of the job, including any medical qualifications, suitability, and minimum education and experience requirements, meet all selective factors (where applicable); meet quality ranking factors and are assigned a score of 85 or higher; be physically qualified with reasonable accommodation to perform the essential duties of the position; meet any special qualifying U.S. OPM-approved conditions; AND be able to satisfactorily perform the functions of the job upon entry without additional training.

A well-qualified candidate will not necessarily meet the definition of highly or best qualified when evaluated against other candidates who apply for a particular position. In the absence of selective and quality ranking factors, selecting officials will document the job-related reason(s) for qualification determinations.

Education

This position does not have a defined education requirement. Therefore, ​ no transcripts are required.

Additional information

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in the District of Columbia, we operate in more than 100 countries around the world, playing an active and critical role in the promotion of U.S. foreign policy interests. When crisis strikes; when rights are repressed; when hunger, disease and poverty rob people of opportunity; USAID acts on behalf of the American people to help expand the reach of prosperity and dignity to the world's most vulnerable people. USAID employees and contractors must commit to maintaining a workplace free of sexual misconduct, including harassment, exploitation, and abuse and adhere to USAID's Counter-Trafficking in Persons Code of Conduct. For information on the effort to counter all forms of human trafficking, including the procurement of commercial sex acts and the use of forced labor, visit http://www.state.gov/g/tip. For more information about USAID, visit http://www.usaid.gov.

This announcement may be used to fill additional vacancies.

These are Testing Designated Positions (TDP's) under the Agency's approved Drug-Free Work Place Program. All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

Moving and relocation expenses are not authorized.

Mythbuster on Federal Hiring Policies:

https://hru.gov/Studio_Recruitment/tools/Mythbuster_on_Federal_Hiring_Policies.pdf .

EEO Policy: EEO Policy Statement .

Reasonable Accommodation Policy: Reasonable Accommodation Policy Statement .

Veterans' Information: Veterans Information .

Telework: https://www.telework.gov/ .

Selective Service Registration: http://www.sss.gov/ .

It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual's employment experience will be used only to determine the person's qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual's conduct may be relevant in any employment decision, including behavior during periods of unemployment or evidence of dishonesty in handling financial matters, a financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of unfavorable suitability or fitness determination.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your application package to ensure you meet the job and eligibility requirements, including the education and experience required for this position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter, and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) to determine if your resume supports your answers to the assessment questionnaire. If your resume does not reinforce your responses to the online assessment questionnaire, it will affect your eligibility for further consideration. You may be found "not qualified" if you do not possess the minimum competencies required for the position. If your application is incomplete, we will rate you as ineligible. We will refer all candidates that we rank as Highly Qualified to the hiring manager, and they may invite the referred applicants for an interview.

The scored occupational questionnaire will evaluate you on the following competencies:
  • Customer Service
  • Human Resources Administration and Management
  • Interpersonal Skills
  • Budgeting and Financial Administration
  • Procurement and Contract Administration
  • Written and Verbal Communication

To preview questions please click here .

Background checks and security clearance

Security clearance
Secret

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
Suitability/Fitness

Required Documents

  • Resume showing relevant experience.
  • CTAP Eligibles: Must submit a copy of the appropriate documentation such as a reduction-in-force (RIF) separation notice, an SF-50 reflecting your RIF separation, or a notice of proposed removal for declining a direct reassign or transfer of function to another commuting area. You MUST also submit documentation to reflect your current (or last) performance rating of record of at least "fully successful" (Level III) or equivalent, along with your application/resume package.
  • If this position requires proof of higher education, you must submit a copy of your transcript (unofficial or official) or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and the quarter and semester hours earned. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp for more information. Please be advised that an official transcript will be required if you are selected for the position.
  • Most recent copy of your SF-50 (Notification of Personnel Action); your document must reflect grade, step, tenure code "1" (Career) or "2" (Career-Conditional), and type of position occupied.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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