Material Mgmt. Specialist Iii

3 days left

Fairfax, Virginia
$43,031.46 - $71,719.23 Annually
Jun 05, 2021
Jun 18, 2021
Full Time
Job Announcement

The primary function of this position is to assist the Quartermaster with purchasing, stocking, order fulfillment and inventory tracking of all uniforms and equipment used by the department. The position is housed within the Quartermaster section of the Resource Management Bureau at Fairfax County Public Safety Headquarters.
  • Assist the Quartermaster in supervising the Quartermaster Section, which supplies uniforms and other necessary items provided to members of the department.
  • Responsible for receiving, storage and issuance of supplies and equipment.
  • Audit and analyze inventory to ensure availability and minimize cost.
  • Assist with purchasing using a P-card or through purchase orders in order to secure necessary equipment.
  • Responsible for moderately complex inventory accounting.
  • Contact vendors to expedite and coordinate deliveries and resolve discrepancies.
  • Utilize Fairfax County’s Enterprise Resource Planning (ERP) system and the Quartermaster Section’s proprietary inventory management software to order, stock, and maintain detailed purchasing, receiving, and issuing records of all inventory.
  • Assist with customer service at the front counter by helping officers get clothing items, providing guidance on uniform requirements, placing orders for officers who need non-stocked items, measuring officers for new ballistic vests, and helping coordinate the work of the Police Cadets assigned to the section.
  • Assist the Quartermaster in running the section and providing leadership and guidance to the Material Management Specialist II and Cadet employees.
  • Use MS-Excel and other programs to track inventory and equipment usage.
  • Other duties as assigned by the Quartermaster or required by the Department.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
  • Assists with the supervision of warehouse/storeroom operations;
  • Supervises the receiving, storage and issuance of supplies and equipment;
  • Investigates and resolves inventory discrepancies and makes proper adjustments in inventory management application;
  • Plans and monitors staging areas;
  • Audits and analyzes inventory to ensure availability and to minimize cost;
  • Identifies surplus and obsolete items, arranges for disposal or coordinates surplus sales;
  • Places orders for stock/supply replenishment;
  • Researches and develops specifications and standards for the procurement of non-standard equipment, parts, materials and services and ensures that such items meet or exceed established specifications;
  • Determines most economical supply source and selects the appropriate procurement/purchasing method;
  • Utilizes purchasing application software, procurement cards, vendor online catalog and state contracts to generate purchase orders;
  • Contacts vendors to expedite and coordinate deliveries and resolve discrepancies;
  • Plans delivery schedule and routing;
  • Researches and/or solicits vendor prices and availability quotes;
  • Reviews relevant purchasing contracts and participates in the review of bids and recommendations for contract awards and changes;
  • Evaluates and monitors vendor contract performance and resolves problems with vendor;
  • Manages contracts and reports discrepancies with Department of Purchasing and Supply Management;
  • Develops specifications and assist with IFB process;
  • Maintains detailed purchasing, receiving and issue records using FOCUS;
  • Develops inventory management, purchasing and warehouse/storeroom procedures;
  • Trains subordinates of standard purchasing, inventory procedures and warehouse safety procedures;
  • May provide limited supervision of warehouse staff;
  • Coordinates maintenance and repair of vehicles, equipment and facility;
  • May be required to operate a vehicle for making deliveries of supplies or equipment.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Knowledge of supply procedures and requirements;
  • Knowledge of procurement methods and procedures;
  • Knowledge of purchasing contract practices and procedures;
  • Ability to develop supply requirements;
  • Ability to compare and analyze costs and specifications;
  • Ability to prepare technical specifications and to analyze and evaluate bids;
  • Ability to use sound judgment in making decisions;
  • Ability to communicate in writing and orally;
  • Ability to operate a personal computer and an automated purchasing/inventory management system;
  • Ability to work with and evaluate the effectiveness of purchasing contracts;
  • Ability to establish and maintain effective interpersonal relationships;
  • Ability to perform tasks that include lifting, stooping, bending, and working in tiring and uncomfortable positions.

Employment Standards

Any combination of education, experience, and training equivalent to high school graduation or a GED issued by a state department of education, plus four years of inventory, purchasing, accounts payable or material storage operations experience.

  • Inventory management, procurement and contract experience.
  • Prior law enforcement experience.
  • Two years of experience in store keeping and customer service-related skills.
  • Knowledge of Fairfax County Government's Intranet, ERP system.
  • Knowledge of Fairfax County Government procurement policies and procedures.
  • Knowledge of police equipment and uniforms.

Valid driver’s license

The appointee to this position will be required to complete a criminal background check, credit check, driver's license check, pre-employment medical evaluation, polygraph exam and public safety background check to the satisfaction of the employer.
Must have the ability to lift up to 40lbs. Also, must be able to stand for long periods of time, stoop, bend, squat and use stools, ladders and other equipment noted to stock, store and retrieve material and other inventory items. General moving of merchandise, stocking of merchandise and shipments when received. All duties may be performed with or without reasonable accommodations.

Panel interview; may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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