Regulatory Specialist

Washington, D.C
Jun 04, 2021
Jun 12, 2021
Full Time


This position is located in the Office of Information Quality and Paperwork Reduction (QIQPR), Directorate of Standards and Guidance (DSG).

- This position is Inside the Bargaining Unit.

- This position is at the Full Performance level.

- Applicants: Please submit a writing sample that would demonstrate your analytical writing skills. It should be no longer than 3-4 pages written by you personally. For example, position paper, decision memo, white paper, options paper, etc."

Learn more about this agency


Major duties for this position include but are not limited to the following:
  • Writes and/or edits documents and correspondence, e.g., Federal Register notices, controlled correspondence, options memoranda, concept papers, etc. Responds to technical inquiries from the general public on burden hour, cost calculations and analysis.
  • Assist team members in the writing and/or editing to finalize PRA submissions, Rulemaking documents and/or required attachments. This can included program responses to public comments.
  • Creates and maintains a complete and comprehensive ICR inventory of expiring PRA collections and other tracking systems, as needed.
  • Creates written responses to PRA inquiries from the general public and industry.
    Assists in the preparation and/or coordination of program plans, agenda, analyses, reports, facts sheets, briefings, information papers, etc. as required by the organization. Monitors progress through completion of projects.
  • Advises the OSHA PRA officer of potential problems during the approval process that may impact required Paperwork Reduction Act timeframes.
  • Recommends whether burden studies should be conducted in-house or through contracting. Designs contractor studies, develops statements of work to be performed, including work plans. Negotiates with potential contractors to achieve consensus objectives and to plan methodologies. Monitors contractor work throughout studies to assure that there are no data gaps and data needs are understood, guide accomplishment through each phase, and monitors progress to insure that focus of efforts is properly targeted.
  • Assesses the burden in terms of time effort or financial resources, (including incorporating changes in wage rates) for identified information collection requirements. Analyses include estimates of annualized cost to the Federal government and respondents, and a description of the method used to estimate cost, including quantification of hours, operational expenses, and any other expenses that would not have been incurred without the burden.
  • Determines methodology to be used and performs work measurement analyses to estimate burden hours. Methods typically include review of cost and hour analyses prepared by contractors and consultants, regulatory impact analyses and input from safety and health professionals.
  • Calculates burdens imposed by a standard on specific industries and determines the practical utility for burdens imposed.
  • Analyses could require revisions prior to final publication of standards and regulations to reflect changes due to cost increases, changes in production processes, changes in actual exposure based on OSHA sampling, or other factors.

Travel Required

Occasional travel - Occasional travel may be required.

Supervisory status

Promotion Potential
12 - This position is at the FPL - Full Performance Level.


Conditions of Employment

  • Candidate required to obtain the necessary security/investigation level.
  • Requires a probationary period if the requirement has not been met.
  • Must be at least 16 years old and a U.S. Citizen.
  • Must be able to obtain/maintain a Public Trust security clearance.

Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Reference the "Required Documents" section for additional requirements.


To qualify for the GS-12 Grade Level you must meet the Specialized Experience.

Specialized Experience: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-11, in the Federal Service. Specialized experience is defined as experience in interpreting regulatory requirements, analyzing and justifying information collection burdens, and preparing supporting documentation. Applied knowledge on the Paperwork Reduction Act of 1995, Information Quality Act of 2000, and related regulatory policies.


Additional information

DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.


Additional vacancies may be filled using this announcement, if authorized.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

Writing - Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.

Problem Solving - Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.

Technical Competence - Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others.

Reasoning: Identifies rules, principles, or relationships that explain facts, data, or other information; analyzes information and makes correct inferences or draws accurate conclusions

Research - Knowledge of the scientific principles, methods, and processes used to conduct a systematic and objective inquiry; including study design, collection, analysis, and interpretation of data; and the reporting of results.

The information you provide may be verified by a review of your work experience and/or education, by checking references, and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc.). The examining Office of Human Resources (OHR) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your vacancy question responses. If not, the OHR may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.

Click here for Evaluation details.

INFORMATION FOR CTAP[/ICTAP] ELIGIBLE(S) ONLY: If you are eligible for special priority selection under CTAP [or ICTAP], you must be well-qualified for the position to receive consideration. ICTAP/CTAP eligible(s) will be considered "well-qualified" if they attain at least a rating score of 90 in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #24 to reflect that you are applying as an ICTAP or CTAP eligible and submit supporting documentation.

To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Required Documents

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password-protected documents.

The following documents are required from all applicants (PLEASE READ CAREFULLY):

ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent SF-50, "Notification of Personnel Action" which shows your appointment eligibility for the position for which you are applying. Your SF-50 must identify the highest grade you held on a permanent basis, Pay Plan/Pay Schedule, Series, and Grade/Pay Band, and career status. Multiple SF-50 may be submitted to demonstrate your highest previous rate and eligibility.

*WARNING: An award SF-50 (ex. cash or time off award) may not indicate grade, step, and competitive status. For current DOL employees, an award SF-50 DOES NOT indicate grade and step.

- Resumes are required - provide a resume either by creating one in USAJOBS or uploading one from your computer and USAJOBS profile. To receive full consideration for relevant and specialized experience, please list the month, year, and the number of work hours worked for the experience listed on your resume. We also suggest that you preview the vacancy questions, and confirm that your resume supports your question responses.

- Most recent performance appraisal/evaluation signed and dated within 18 months is requested by the agency, but will not disqualify candidates if not submitted. If not submitted during the application process, one may/will be requested at the time of the interview if the opportunity is extended. Applies to current and former Federal employees.

- Writing Sample: Please submit a writing sample that would demonstrate your analytical writing skills. It should be no longer than 3-4 pages written by you personally. For example, position paper, decision memo, white paper, options paper, etc."

The following documents are required if applicable:

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP / CTAP Eligibility.

- DD-214 - verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) , and showing the character of discharge (ex. Member Copy 4 and 2 are acceptable vs. Copy 1 which is not acceptable to adjudicate veteran's preference)

Special/Non-Competitive Appointing Authority Documents

- Applicants who are eligible for consideration, and wish to be considered, under one of the following non-competitive hiring authorities must submit appropriate documentation (click on the links below to see the documentation requirements): Military Spouses (MISP)

- Land Management Eligible(s): a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act . This service must have been performed in the competitive service, under a time-limited appointment in a Land Management Agency, as defined by P.L. 114-328. For more information, click here .

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted.

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship , and the E-Verify system will be used to confirm the employment eligibility of all new hires.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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