Time & Effort Coordinator

Silver Spring, Maryland-Silver Spring
Jun 03, 2021
Jul 08, 2021
Full Time
The Time and Effort Coordinator will support post-award financial and effort management for sponsored programs awarded to both CRI and CNMC. Duties include, but are not limited, to manage business processes related to identify and resolve expired funding for grant-supported employees; oversight of effort reporting; support for biweekly payroll processing; maintain and update employee salary and effort allocations. Interact with Principal Investigators, Department Administrators, and Office of Grants and Contracts staff, and analytical support to CRI post-award financial management teams and leadership. The Time and Effort Coordinator will work extensively in PeopleSoft Human Capital Management (HCM) and Finance, and will make daily use of the system to generate queries, reports, and carry out business-critical processes. The Time and Effort Coordinator has basic knowledge of the applicable OMB Circulars and other Federal regulations pertinent to grants and contracts accounting. The Time and Effort Coordinator will work under the guidance of the Grants Accounting Director, and will regularly report to and advise senior leadership in the Office of Grants and Contracts on relevant business process redesigns and assist on business office projects as assigned.


Minimum Education
Bachelor's Degree - Business Administration or related field. (Required)

Minimum Work Experience
1 year - Progressive experience in business administration, accounting or finance. (Required)

Required Skills/Knowledge
Analytical skills and techniques.
Ability for critical thinking, to multi-task and prioritize projects.
Thorough understanding of office systems including interfaces between systems, advanced skills in Excel spreadsheets, working knowledge of PeopleSoft HCM and Finance and query development.
Ability to prepare ad-hoc reports.
Ability to manage and understand various grant and contract related data.
Self-motivated and an intuitive thinker.
Ability to manage regularly occurring business processes spanning multiple operation teams.
Communicate effectively with process stakeholders.
Understanding of Regulations governing grants and contracts.

Functional Accountabilities

Allocation Management
1. Manage monthly business processes to identify and respond to expired funding sources for grant-funded employees.
2. Update and maintain salary and effort allocations for employees.
3. Conduct weekly meetings with Award Set-Up Accountants to review project extension and set-up progress.
4. Provide information to stakeholders, upon request.
5. Update and maintain Project Tracking Logs as required.
6. Prioritize and manage multiple and complex projects simultaneously, and follow through on issues in a timely manner.

1. Maintain advisor/advisee tables to facilitate accurate effort reporting.
2. Generate effort reports on an established schedule, with ad hoc analysis as needed.
3. Track and provide status updates on monthly expired funding identification and response processes.
4. Conduct ad-hoc analysis and prepare reports upon request.

Administrative Support Activities
1. Collaborate with office administrative and professional staff such as Grants and Contracts Specialists, Grants and Finance Administrators, and Grants and Contracts Accountants to provide cohesive support for management of information related to effort and salaries.
2. Support biweekly payroll processing activities, including automated reporting review and validation and error identification, escalation, and resolution.
3. Communicate with faculty and other CNMC offices as needed.
4. Maintain salary and effort related documents and communications.

1. Speak up when team members appear to exhibit unsafe behavior or performance
2. Continuously validate and verify information needed for decision making or documentation
3. Stop in the face of uncertainty and takes time to resolve the situation
4. Demonstrate accurate, clear and timely verbal and written communication
5. Actively promote safety for patients, families, visitors and co-workers
6. Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Organizational Accountabilities
Office Support
1. Complete temporary projects and assignments as needed.
2. Perform other duties as assigned.

Organizational Commitment/Identification
1. Partner in the mission and upholds the core principles of the organization
2. Committed to diversity and recognizes value of cultural ethnic differences
3. Demonstrate personal and professional integrity
4. Maintain confidentiality at all times

Customer Service
1. Anticipate and responds to customer needs; follows up until needs are met

1. Demonstrate collaborative and respectful behavior
2. Partner with all team members to achieve goals
3. Receptive to others' ideas and opinions

Performance Improvement/Problem-solving
1. Contribute to a positive work environment
2. Demonstrate flexibility and willingness to change
3. Identify opportunities to improve clinical and administrative processes
4. Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility
1. Use resources efficiently
2. Search for less costly ways of doing things

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

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