Material Management Specialist Iii

Location
Fairfax, Virginia
Salary
$43,031.46 - $71,719.23 Annually
Posted
May 29, 2021
Closes
Jun 12, 2021
Ref
21-01019
Hours
Full Time
Job Announcement

Supports and serves as a back-up to the Inventory Manager. Assists with management of warehouse activities in support, operation and maintenance of the Wastewater Management Program (WMP). WMP warehouses consist of two locations, Noman P. Cole Pollution Control Plant, a 67-MGD wastewater treatment plant and the Wastewater Collection Division that supports Wastewater conveyance and other sanitary sewer infrastructures. Assists with the administration of a supply program, which includes balancing of procurements against working capital availability, anticipated demand, and ensuring that all supplies crucial to the continuous Wastewater operations are available. Assists warehouse managers in the control of procurement, receiving, storing, and issuance of repair and replacement parts, equipment, chemicals and miscellaneous supplies, while utilizing best practices, best source, best price, contractual agreements and availability. Assists with the maintenance of an inventory control system that complies with county purchasing policies. Uses the FOCUS system to accomplish procurement tasks. Responsible for quality and quantity of work performed by warehouse staff during Inventory Manager's absence.

Note: Primary work location will be 6000 Freds Oak Road, Burke, Virginia 22015.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

  • Assists with the supervision of warehouse/storeroom operations;
  • Supervises the receiving, storage and issuance of supplies and equipment;
  • Investigates and resolves inventory discrepancies and makes proper adjustments in inventory management application;
  • Serves as department's Property Manager for accountable equipment;
  • Plans and monitors staging areas;
  • Audits and analyzes inventory to ensure availability and to minimize cost;
  • Identifies surplus and obsolete items, arranges for disposal or coordinates surplus sales;
  • Places orders for stock/supply replenishment;
  • Researches and develops specifications and standards for the procurement of non-standard equipment, parts, materials and services and ensures that such items meet or exceed established specifications;
  • Determines most economical supply source and selects the appropriate procurement/purchasing method;
  • Utilizes purchasing application software, procurement cards, vendor online catalog and state contracts to generate purchase orders;
  • Contacts vendors to expedite and coordinate deliveries and resolve discrepancies;
  • Plans delivery schedule and routing;
  • Processes invoices for payment and enters invoices in Accounts Payable application software;
  • Researches and/or solicits vendor prices and availability quotes;
  • Reviews relevant purchasing contracts and participates in the review of bids and recommendations for contract awards and changes;
  • Evaluates and monitors vendor contract performance and resolves problems with vendor;
  • Manages contracts and reports discrepancies with Department of Purchasing and Supply Management;
  • Develops specifications and assist with IFB process;
  • Maintains detailed purchasing, receiving and issue records using FOCUS;
  • Develops inventory management, purchasing and warehouse/storeroom procedures;
  • Trains subordinates of standard purchasing, inventory procedures and warehouse safety procedures;
  • May provide limited supervision of warehouse staff;
  • Coordinates maintenance and repair of vehicles, equipment and facility;
  • May be required to operate a vehicle for making deliveries of supplies or equipment.


Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

  • Knowledge of supply procedures and requirements;
  • Knowledge of procurement methods and procedures;
  • Knowledge of purchasing contract practices and procedures;
  • Ability to develop supply requirements;
  • Ability to compare and analyze costs and specifications;
  • Ability to prepare technical specifications and to analyze and evaluate bids;
  • Ability to use sound judgment in making decisions;
  • Ability to communicate in writing and orally;
  • Ability to operate a personal computer and an automated purchasing/inventory management system;
  • Ability to work with and evaluate the effectiveness of purchasing contracts;
  • Ability to establish and maintain effective interpersonal relationships;
  • Ability to perform tasks that include lifting, stooping, bending, and working in tiring and uncomfortable positions.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to high school graduation or a GED issued by a state department of education, plus four years of inventory, purchasing, accounts payable or material storage operations experience.

CERTIFICATES AND LICENSES REQUIRED:
  • A valid driver's license.
  • Forklift Safety Training Certificate within 12 months of hire.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, driver's license check, and pre-employment physical to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:
Knowledge of warehouse practices and procedures. Knowledge of: inventory control methods and best practices. Certified in FOCUS Procurement Module.

PHYSICAL REQUIREMENTS:
Pushing, pulling, stooping, walking, climbing, bending, lifting and carrying various objects weighing up to 50 pounds at a sustained rate. Ability to drive a county pick-up truck. Physically and mentally able to use all applicable personal protective equipment in an outdoor environment; including hardhat, eye protection, hearing protection, safety footwear, long pants, sleeved shirt, and personal fall arrest harness. May be exposed to hazardous chemicals and environment. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include a exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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