Administrative Assistant & Scheduler (administrative Aide)

Location
Alexandria, Virginia
Salary
Negotiable
Posted
May 29, 2021
Closes
Jun 12, 2021
Ref
21-01050
Function
Administrative
Hours
Full Time
Job Announcement

Independently performs a variety of administrative duties, as well as special projects for a member of the Fairfax County Board of Supervisors who represents 133,000 residents. Duties include but are not limited to: Handles scheduling and coordinating meetings, office administration, answering and transferring phone calls, supply ordering, office maintenance coordination, event planning, scheduling community rooms, manages Mount Vernon District Board Authorities and Commissions process, special projects and other duties as requested.

This is an opportunity to engage, support, and interact with people of all ages, backgrounds, and experiences. Includes community and relationship building, and provides an opportunity to grow and learn about local government. Duties are performed under general direction.

Note: The assigned functional areas of this position are general administrative support, political science, public policy, public administration, business administration, and communications.


Illustrative Duties

  • Provides administrative and technical support to professional staff;
  • Researches, organizes and maintains legislative and other materials for board members and staff;
  • Drafts and/or edits written materials, such as correspondence and summaries of information for public dissemination;
  • Assists in planning various aspects of special projects and essential programs, to include scheduling and coordinating meetings;
  • Sets up, monitors, records, and provides staff assistance for board meetings, including evening or weekend meetings;
  • Maintains an e-mail list for electronic dissemination of materials;
  • Files, copies, and maintains records.
  • Manages and provides coordination for appointees to Boards, Authorities, and Commissions


Required Knowledge Skills and Abilities

Knowledge of techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to administrative matters; database, spreadsheet and word processing applications including basic methods of graphic presentations.

Ability to collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and constituents; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")
High school graduation and four years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES REQUIRED:
  • Must possess, or be able to obtain, a Virginia driver's license.
  • Must possess, or be able to obtain, a notary public license from the Commonwealth of Virginia.
PREFERRED QUALIFICATIONS:
  • Three or more years of experience providing administrative or office support.
  • Demonstrated experience coordinating, scheduling, and setting up complex meetings with multiple parties.
  • Familiar with local government and the legislative process.
  • Ability to research, analyze, or draft information on local government topical areas.
  • Exceptional written and verbal communications skills.
  • Ability to multitask, work independently and quickly change priorities.
  • Advanced skills in Microsoft Office Suite applications to include Outlook, Word, Excel, and PowerPoint.
  • Familiarity with Customer Relationship Management software.
  • Bilingual with fluency in English and Spanish, or other languages.
  • Resident of the Mount Vernon District or southeastern portion of Fairfax County or willing to locate to the area shortly after employment.
NECESSARY SPECIAL REQUIREMENTS:
Due to the scope and responsibilities associated with the position, the appointee must be willing and able to work some evening and weekend hours.

PHYSICAL REQUIREMENTS:

This position is primarily sedentary; may require lifting up to 15 pounds. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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