State Office Project Management Analyst
- Full Time
This is professional work responsible for executing and overseeing state office opening, closing, relocation, and renovation projects. Work includes developing project plans, scopes of work and objectives pertaining to the installation of the Senate IT infrastructure, office design features, and furniture required to meet the unique business needs of Senators in their home state offices. Coordinates and facilitates tasks with Senate offices, various SAA groups, contract vendors and outside agencies to accomplish project goals and meet Senate requirements. Work also includes ensuring all internal and external partners are on track with project tasks, schedules and deadlines. Ensures all processes and schedules are communicated with Senate offices and key stakeholders.
This is professional work responsible for executing and overseeing state office opening, closing, relocation, and renovation projects. Work includes developing project plans, scopes of work and objectives pertaining to the installation of the Senate IT infrastructure, office design features, and furniture required to meet the unique business needs of Senators in their home state offices. Coordinates and facilitates tasks with Senate offices, various SAA groups, contract vendors and outside agencies to accomplish project goals and meet Senate requirements. Work also includes ensuring all internal and external partners are on track with project tasks, schedules and deadlines. Ensures all processes and schedules are communicated with Senate offices and key stakeholders. Work is performed with considerable independence under the direction of the State Office Project Management Manager.
EXAMPLES OF WORK
(This list is not absolute or restrictive, but indicates approximate duties and responsibilities which may be redefined pursuant to operational needs.)
Leads the effort to open, close, or modify home state offices for U.S. Senators, in accordance with applicable legal statute and Senate Rules.
Develops project scopes and expectations for state office projects including meeting with State Directors, Administrative Managers, Chiefs of Staff, property owners, on-site project managers, facility managers, SAA groups, GSA and general contractors.
Manages work plans and coordinates projects, tasks, resources, deadlines and priorities to staff; monitors work progress, adjusts project schedules and updates status of work on a regular basis.
Develops scopes of work for the installation of the Senate IT and telecom infrastructure based on building infrastructure and construction data.
Ensures projects and associated costs and scopes of work adhere to all legal and statutory requirements.
Performs regular risk assessments on project scopes, timelines, and requirements to minimize potential
project risks and increased costs and delays, all while ensuring client expectations are met.
Manages the communication with other sections, divisions, departments, external entities and vendors to gather and disseminate information; represents the SAA organization in complex project conferences and negotiations.
Manages the section’s report data and maintains project tools and programs to inform budget and staffing projections for the overall department
Provides input for policies, standards and procedures and helps senior management with process improvement initiatives.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
Work requires extended periods of confined sitting and hand-eye coordination working with computers.
Work requires a Bachelor’s Degree in Public or Business Administration or a related field, and three to five years of experience in project management/project supervision, with at least two years of work in a lead or project manager capacity; or any equivalent combination of education and experience that provides the following knowledge, abilities and skills:
● Knowledge of, or ability to learn, departmental rules, regulations, guidelines, procedures and functions, including policies and regulations set by the Senate Rules Committee and the Senate Committee on Ethics.
● Knowledge of, or ability to learn, all applicable legal requirements and statutes governing state office work (2 USC 6317-18).
● Skill in identifying and solving both technical and organizational problems that arise during all phases of project completion.
● Ability to establish and maintain effective working relationships with Senate staff including managers, coworkers, and subordinates, and vendors involved in supporting the Senate.
● Ability to communicate and manage complex projects with diplomacy, tact and professional bearing.
● Ability to plan, direct, and evaluate the work of professional and technical project staff members.
● Ability to organize and coordinate resources to achieve project and organizational goals and objectives.
● Ability to communicate effectively, both orally and in writing.
LICENSES, CERTIFICATION AND OTHER REQUIREMENTS
VETERANS EMPLOYMENT OPPORTUNITY ACT
Hiring for this position is governed by the Veterans Employment Opportunity Act of 1998 (“VEOA”), as made applicable by the Congressional Accountability Act of 1995 (“CAA”). Pursuant to the VEOA, qualified applicants who are not current employees of the Office of the Senate Sergeant at Arms and who are disabled or who have served on active duty in the Armed Forces during certain specified time periods or in certain military designated campaigns (“veterans”) may be eligible to receive a preference over non-veterans in hiring decisions. Family members of veterans may also be eligible to receive a veterans’ preference if the veteran cannot claim his or her veterans’ preference.
To be eligible for a veterans’ preference, applicants must meet all of the requirements set forth in the VEOA and applicable regulations. Those eligibility requirements are summarized in the Application for Veterans’ Preference, which is available at www.senate.gov/saaemployment.
If claiming a veterans’ preference, an applicant must indicate that he/she is preference eligible on the application or resume and must submit a completed copy of the Application for Veterans’ Preference along with the supporting documentation specified on that form. If the Office of the Senate Sergeant at Arms does not receive the Application for Veterans’ Preference and supporting documentation by the closing date, the applicant’s claim for a veterans’ preference may be denied.
Applicants may obtain a copy of the Office’s Veterans’ Preference In Appointments policy by submitting a written request to email@example.com.
Individuals who are entitled to a veterans’ preference are invited to self-identify voluntarily. This information is intended solely for use in connection with the obligations and efforts of the Office of the Senate Sergeant at Arms to provide veterans’ preference to preference-eligible applicants in accordance with the VEOA. An applicant’s status as a disabled veteran and any information regarding an applicant’s disability, including the applicant’s medical condition and history, will be kept confidential and will be collected, maintained and used in accordance with the Americans with Disabilities Act of 1990, as made applicable by section 102(a)(3) of the CAA, 2 U.S.C. §1302(a)(3). An applicant who declines to self-identify as a disabled veteran and/or to provide information and documentation regarding his/her disabled veteran’s status will not be subjected to an adverse employment action, but the individual may be ruled ineligible for a veterans’ preference.