Administrative Assistant Iv
- Employer
- Fairfax County Government
- Location
- Fairfax, Virginia
- Salary
- $43,031.46 - $71,719.23 Annually
- Closing date
- May 22, 2021
View more
- Industry
- Government and Public Services, State & Local
- Function
- Administrative
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
Job Details
As a team member of the Communications Policy and Regulation Division, assists the Division Director in leading a complex division, working collaboratively with senior management and administrative staff to foster an atmosphere of quality customer service and administrative excellence. Performs, processes, and manages a variety of advanced analytical and customer service duties. Develops and maintains systems for maintenance of legal documents, compliance records, and policy research materials. Maintains mail log, electronic performance measurement tracking system, and office leave calendar. Serves as back-up for payroll contact. Maintains confidentiality and exercise discretion. Handles all administrative functions for the Division Director. Specific duties include but are not limited to:
- Manages flow of information and official documents and prepare correspondence for Division Director's review and signature.
- Performs special assignments, research, report preparation and assists with other major functions for the Division Director and the Division's senior management staff. These functions include:
- Collects, reviews, and edits Board items;
- Ensures the timely completion of work assignments;
- Prepares presentations and spreadsheets in Microsoft Word, PowerPoint, Excel, and Adobe Acrobat formats;
- Designs and lays out reports using specialized software packages;
- Prepares routine reports and statistics based on information compiled from various sources;
- Prepares travel/training-related agendas and reimbursement documentation for the Division;
- S erves as staff support by attending meetings and ensuring follow-up on action items.
Note: The assigned functional areas of the position are general office support, executive support, communications, consumer protection, and records management.
Employment Standards
MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).
CERTIFICATES AND LICENSES REQUIRED:
Not applicable.
PREFERRED QUALIFICATIONS:
- Three or more years of experience providing administrative or executive support;
- Experience in working in the communications regulation or consumer protection field;
- Knowledge and understanding of the programs or activities of the unit served, as well as of the county and departmental administrative guides;
- Basic math skills;
- Ability to communicate well through written and oral means;
- Ability to gather, integrate, and analyze simple data;
- Ability to establish and maintain effective working relationships with both external and internal contacts;
- Ability to maintain confidentiality and be sensitive to political issues.
- Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least five functions;
- Ability to perform complex Human Capital Management Enterprise Resource Planning system functions (e.g., establish a position, creating personnel changes, determine cost center codes, etc.);
- Intermediate skills in the use of applicable Microsoft Office Suite software (i.e., Word, PowerPoint, Excel, and Adobe Acrobat formats).
- The appointee to the position must satisfactorily complete a criminal background check.
- Ability to work occasional nights, weekends, and overtime.
Job is generally sedentary in nature; however, visual acuity is required to read data on computer monitor; ability to operate keyboard driven equipment; ability to lift up to 15 pounds. All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.
Company
Fairfax County, Virginia is a diverse and thriving urban county. As the most populous jurisdiction in both Virginia and the Washington metropolitan area, the County's population exceeds that of seven states. The median household income of Fairfax County is one of the highest in the nation and over half of its adult residents have four-year college degrees or more educational attainment. Fairfax County also is home to an extensive commercial office market and is a major employment center.
Fairfax County Government is a great place to work, with a variety of jobs in different fields, great benefits, and an enjoyable working environment. We serve nearly one million residents in one of the largest counties in the country. Our talented employees have established Fairfax County as a leader in nearly every facet of public service and have won national recognition as innovators in local government.The size of Fairfax County government and the diversity of services it provides to citizens allows opportunities for personal growth and development, without ever having to change employers. In addition to pay, Fairfax County Government provides an employee benefits package worth approximately 25% of your salary in additional compensation. This package of benefits consists of programs designed to protect you and your family during your employment with the county and into your retirement years.
BENEFITS INCLUDE:
Health Insurance
Dental Insurance
Group Term Life Insurance
Contributory Retirement Plan
Deferred Compensation
Flexible Spending Account Programs
Long Term Disability Insurance
Long Term Care Plan
Tuition Assistance Program
Employees' Child Care Center
Virginia College Savings Plans
Fairfax County's Application Process: Fairfax County uses an online application process called NEOGOV at www.fairfaxcounty.gov/jobsfor nearly all positions.
Applicants who need assistance with the online application process are welcome to come to the Application Center at Fairfax County's HR Central where staff will be happy to work with you to establish an account and get your resume into the system. HR Central is located in the Government Center at 12000 Government Center Parkway, Suite 270, Fairfax, VA, and is open Monday through Friday, 8:00 a.m. to 4:30 p.m. Or call 703-222-5872 for more information.
For more information on applying, please click here - https://www.governmentjobs.com/home/applicationguide.
- Website
- https://www.fairfaxcounty.gov/topics/jobs
- Location
-
12000 Government Center Parkway
Suite 270
Fairfax
VA
22035-0034
US
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