Recruitment Coordinator ( Temp)
Position Summary To provide administrative support for employment function and processes including but not limited to recruitment, selection, interviewing and onboarding processes. Essential Duties and Responsibilities include the following. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Assist with maintaining vacancy listing for MFA website on at least weekly basis. Maintains postings including but not limited to posting new positions including the Job ID; removing postings; and updating. Assists in placing ads on applicable advertising sites. Searches for, screens and distributes resumes/applications to Recruiter(s) and hiring managers as directed by supervisor. Resumes/applications are reviewed by supervisor prior to sending out to hiring managers. Coordinates temp agency needs as directed by supervisor. Acts as one of Onboarding Team to facilitate getting new hires onboard. Works with Payroll to obtain position control numbers for existing and new positions. Provides administrative support for maintaining applicant tracking as needed. This includes but is not limited to ensuring the HR Requisition Log and Position Numbers are accurate. Responsible for filing and/or retrieving resumes and applications, and other employment-related documents. This includes scanning documents. Conducts reference checks as needed by Recruiters. Provides updates to respective Recruiter. Updates daily the Recruitment Log. Maintains Recruitment Action Request (RAR) and Position Action Request (PAR) form process including forwarding to hiring managers. Creates Recruitment File folders. Updates weekly vacancy listing and distributes to appropriate departments. Qualifications Education College degree, or an equivalent combination of education, training and experience is necessary. Post high school education required. Experience A minimum of two years of administrative support level experience, to include at least 1-2 years of experience in HR office with experience as Recruitment Assistant or Recruitment Coordinator is necessary. Strong attention to detail and experience managing multiple projects and tasks simultaneously required. Strong written and oral communications skills and the ability to interact and communicate with all levels of employees and external parties are necessary. Proficient computer skills to maintain databases, and perform other HRIS (UltiPro preferred) computer operations are necessary. Ability to handle multiple priorities is necessary.