Human Resources Specialist

Washington, D.C
May 14, 2021
May 22, 2021
Human Resources
Full Time


This position is located in the Civil Rights Division's (Division) Administrative Management Section (ADM), Office of Human Resources and Security (OHRS). In support of the enforcement responsibilities of the Division, ADM provides a diverse array of management and technical services. These services include, but are not limited to, human resources, budget formulation and execution, information technology, facility services, safety and security, and mail and file operations.

Learn more about this agency


The Civil Rights Division, Administrative Management Section, Office of Human Resources and Security, is seeking a Human Resources Specialist to provide services in human resources (HR) related program areas. The successful candidate will provide HR advisory, consultation services, and operating support to the Division. In this capacity, the incumbent will:
  • Participate in managing recruitment and placement actions for multiple sections across the Division.
  • Assist the Pathways Coordinator by attending outreach activities such as College Recruitment fairs, and other recruitment fairs to market CRT's student opportunities.
  • Participate in managing the benefits program for the Division.
  • Provide advice and assistance on the Division's performance management and incentive awards programs.
  • Provide advice on OPM, DOJ, and CRT directives and guidelines on a full range of matters pertinent to assigned functions.
  • Conduct new employee orientations.
  • Coordinate with newly selected employees to ensure all pre-employment actions are completed.
  • Process a full range of personnel actions in accordance with human resources laws, rules, and regulations and internal operating procedures.
  • Conduct internal audit of personnel actions processed to ensure compliance with regulatory and legal requirements.
  • In addition to duties provided above, will perform other duties as assigned.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • Must be a U.S. Citizen or National.
  • You may be required to complete a pre-employment security screening to initiate your background investigation, which includes a drug screening. Continued employment is contingent upon successful completion and adjudication of your investigation.
  • Males born after 12-31-59 must be registered or exempt from Selective Service (see
  • May require completion of one-year probationary period
  • Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level) by the closing date of this announcement. Only experience and education obtained by the closing date of this announcement will be considered.
  • Current of former federal employees MUST submit your most recent performance evaluation or appraisal, signed, showing your final rating, or statement why the performance appraisal is unavailable.
  • DOJ uses E-Verify, an internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities, by visiting


**This vacancy announcement is being amended to extend the closing date from 5-19-2021 to 5-26-2021.

All qualifications, time-in-grade, and education requirements (if applicable), must be met by the closing date of this announcement and clearly documented in your resume.

Specialized Experience Requirements

In order to be rated as qualified for this position, we must be able to determine that you meet the specialized experience requirement - please be sure to include this information in your resume. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade of the position to be filled.

To qualify at the GS-09 grade level, candidates must have one (1) year of specialized experience equivalent to at least the GS-07 grade level in the Federal service or other pay system. This experience must include:

A.) Handling a wide range of tasks related to staffing developing job opportunity announcements and assessment questionnaires that meet legal and regulatory requirements; using office software and/or other office automation programs and HR database systems to enter data (NFC, EPIC, eOPF, etc.); experience initiating and processing personnel actions (e.g. resignations, pay changes, new hire actions, change in duty station) in a Human Resources information system (HRIS); recognizing obvious discrepancies and taking appropriate actions to correct or troubleshoot errors; knowledge of a wide range of HR concepts, principles, laws, regulations, and practices regarding employee benefits such as group life insurance, health benefits, TSP etc.; providing basic information on retirement benefits; advising managers and employees about common issues or problems related to benefits programs; oral presentations and written reports to support conclusions and recommendations; and providing administrative support to higher level staffing specialists in a variety or recruitment functions (such as USA Staffing);


B.) One of the following types of education in a related field (e.g., Human Resources): a Master's or equivalent graduate degree (such as an LL.B. or J.D.); OR two (2) full years of progressively higher level graduate education leading to such a degree. (Note: Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position);


C.) A combination of specialized experience as described in A and graduate education as described in B, which when combined equal 100 percent of the requirement. (Note: To calculate your percentage of specialized experience, divide your total number of months of specialized experience by 12. To calculate your percentage of graduate education, first determine the total number of your graduate hours that exceed 18 semester hours or your school's definition of one year of graduate study, then divide the total number of your excess semester hours by 18 or your school's definition of one year of graduate study. Now, add the two percentages together. The sum of the percentages must equal at least 100%. In order to qualify based on a combination, graduate education must be in excess of 1 full year.)

Specialized experience is defined as experience that has equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position, and is typically in or related to the work of the position to be filled.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs ( e.g ., Peace Corps, AmeriCorps) and other organizations ( e.g. , professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants applying for a higher grade than the grade that you currently hold, you must provide an SF-50 that shows that you have held the next lower grade for at least one year. Some SF-50s effective within the last 52 weeks will not demonstrate you have held the next lower grade for at least one year (e.g. General Adjustment SF-50 from this year). In many cases, we need to see two (2) SF-50s to determine time-in-grade and eligibility for promotion. No award SF-50 will be accepted).

Responses to the online job-specific questions must be supported in your resume. Failure to do so may result in an ineligible rating.


See the education requirements in the "Qualifications" section of this announcement.

Additional information

This position is open to Competitive Merit Promotion, Non-Competitive, and Special Hiring Authority eligibles. You must meet the requirements for one of the following categories to be eligible.
  • A current permanent competitive service employee; former Federal employee who achieved career status in the competitive service; or former Federal employee who served on a career conditional appointment without achieving career status in the competitive service who was separated less than three years ago. You must submit an SF-50 that reflects career or career-conditional (Tenure field is 1 or 2); AND status in the competitive service (Position Occupied field is 1).
  • A Veteran applying under the Veterans Employment Opportunity Act (VEOA): To be eligible, a veteran must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service.
  • A 30% or more Disabled Veteran. You must submit your DD214, a completed SF-15, and letter from the VA dated 1991 or later.
  • Military Spouses. You are eligible if: 1) you are the spouse of an active duty member of the Armed Forces; 2) you are the spouse of a member of the Armed Forces who retired or separated with a disability rating of 100 percent; or 3) you are the un-remarried widow or widower of a member of the Armed Forces killed while in active duty status. Please submit supporting documentation to be considered (e.g. active duty orders, marriage verification, SF-15, DD-214, disability letter from VA, etc.)
  • Schedule A: DOJ welcomes and encourages applicants from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advance on the basis of merit. The Civil Rights Division also encourages eligible Schedule A applicants to submit their resumes directly to Diane Turner by email to
  • A Former Peace Corps or VISTA Volunteers Appointment. Please submit documentation to be considered.
  • Other non-competitive authorities (please see announcement language for applicable authorities)
  • A current or former Land Management Bureau employee who has served at least 24 months under a time-limited competitive appointment who is eligible for appointment under the Land Management Workforce Flexibility Act.
  • DOJ EEO Statement/Policy:

    Employment is also contingent upon the completion and satisfactory adjudication of a background investigation.

    Reasonable Accommodations: This agency provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

    Division offices are near the Metro transportation system or other public transportation, and are conveniently accessible to restaurants, museums and other Washington, D.C. area attractions. Most jobs in the Division offer alternative work schedules and other family friendly opportunities. Most employees who commute by public transportation are eligible for a transit subsidy benefit.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    You will be evaluated for this job based on how well you meet the qualifications above.

    Applicants will not be considered for Eligibilities for which they did not claim, regardless of the documentation submitted with the application.

    Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. You may be asked to provide specific examples for the responses you selected in your assessment questionnaire.

    If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job.

    Your qualifications will be evaluated on the following competencies:
    • Customer Service
    • Interpersonal Skills
    • Oral Communication
    • Personnel and Human Resources
    • Written Communication

    Career Transition Assistance Programs (CTAP & ICTAP) : These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) apply for the position through this announcement; (2) meet CTAP or ICTAP eligibility criteria; (3) be rated well-qualified for the position with a rating in the highly qualified category or above; and, (4) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: USAJOBS Career Transition Programs

    Please Note: Additional selections may be made from this announcement for up to 90 days should additional similar openings occur in this, or any other office within DOJ.

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required

    Position sensitivity and risk
    Moderate Risk (MR)

    Trust determination process

    Required Documents

    You must provide a complete Application Package, which includes:
    • Required: Resume, which includes a list of all significant jobs held and duties performed, with dates specified in month and year format, and indicate hours worked per week. (Cover letter optional). Do not include the following types of information in your profile or resume:
      • Classified or government sensitive information
      • Social Security Number (SSN)
      • Photos of yourself
      • Personal information, such as age, gender, religious affiliation, etc., or
      • Encrypted and digitally signed documents.
    • Required: A complete Occupational Questionnaire
    • Required, if you are a current or former Federal employee:
      • SF-50 : Your most recent Promotion, Within Rate Increase or Within Grade Increase (WRI/WGI), or Appointment Conversion SF-50 or Notification of Personnel Action (if applying as a current or former Federal Employee) showing you are/were in the competitive service and the highest grade or promotion potential held.
      • Performance Appraisal : Your most recent performance evaluation or appraisal, signed, showing your final rating. Your performance appraisal must be dated within the last 15 months. If you are unable to provide a performance appraisal, you must submit an explanation stating why one is not provided. The statement should the state a reason why the appraisal is not available. Current or former Federal Service employees without an appropriate appraisal or statement will not receive consideration for this position.
    • Required, Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.
      • Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50.
      • Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50 of the last position held.
      • Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.
    • Required, if you are applying as a Schedule (A) applicant: Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u). The date of your certification letter must be within three (3) years of the vacancy closing date and must be submitted with your application. This letter must be separate from any Veterans Preference documentation.
    • Required, if you are applying as a Veterans Employment Opportunity Act or 30% Disabled Veteran Eligible applicant: SF-15 Form, VA letter, and DD214 or certification of expected discharge or release from active duty within 120 days, under honorable conditions.
    • Required, if you are eligible under Certain Family Members Eligible under E.O. 12721: Your most recent non-award SF-50 and performance appraisal.
    • Required, if you are eligible under Certain Military Spouses Eligible under E.O. 13473: Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
    • Required, if you are eligible under Interchange Agreement with Other Merit Systems Eligible: Documentation of eligibility as listed in each individual interchange agreement.
    • Former or current Political Appointees: OPM must authorize employment offers for former or current Political Appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information. Submit proof of your former or current status, such as your SF-50. Please see here.
    Failure to provide the applicable required documents could possibly result in losing consideration for this vacancy. If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc. Documentation should be identified/saved as VA Letter, DD214, or Transcripts. It is your responsibility to ensure your responses and all required documentation is submitted prior to the closing date.
    We cannot be held responsible for incompatible software, delays in mail service, applicant application errors, etc.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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