Supervisory Grants Management Specialist

Employer
USAJobs
Location
Arlington, Virginia
Posted
May 14, 2021
Closes
May 21, 2021
Hours
Full Time
Duties

Summary

This position is located in the U.S. Department of Labor (DOL), Mine Safety and Health Administration (MSHA), Directorate of Administrative and Management (A&M), Compliance Review Office (CRO).

This position is outside the bargaining unit.

Learn more about this agency

Responsibilities

The incumbent supervises and/or performs, but is not limited to, the following duties and responsibilities:
  • Performs a full range of supervisory responsibilities including but not limited to assigning and reviewing work of subordinates; approves promotions, reassignments, and other personnel actions; develops position descriptions, approves or disapproves leave; makes selections for vacancies; develops performance standards and appraises employees on their performance; provides on-the-job and formal training opportunities; ensures that employees work in a safe environment and receive equitable opportunities in accordance with the EEO program.
  • Serves as the principal advisor for the planning, execution, and evaluation of the MSHA grants management program.
  • Plans and administers the agency grants program, prepares announcements providing guidance and direction to program staffing the development of Solicitations and initiates annual grant instructions for organizations.
  • Provides professional expertise and assistance to staff in the administration and management of grants to include performing oversight and monitoring duties and responsibilities.
  • Reviews and analyzes post-award financial reports, expenditure reports, and correspondence, and identifies actual and potential financial and/or administrative problems; provides oversight and monitors the administration of programs and projects by grantees to ensure that all requirements and conditions of the grants are met.
  • Provides guidance in developing new or revised guidance, procedures, or provisions and for special terms and conditions to address unique or unusual circumstances for which standard terms will not suffice. Supports as the liaison to coordinate, facilitate, establish and review interagency agreement documents between MSHA and external organizations to include, but not limited to, Memorandums of Understanding (MOU), Memorandums of Agreement (MOA) for MSHA.


Travel Required

Occasional travel - 10% or less

Supervisory status
Yes

Promotion Potential
14 - This position is at the Full-Performance Level (FPL).

Requirements

Conditions of Employment

  • Requires a probationary and supervisory probationary period, if not met
  • Appointment to this position may require a background investigation.
  • Subject to financial disclosure requirements.
  • Must be at least 16 years old and a U.S. Citizen.


Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection.

Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50.

Reference the "Required Documents" section for additional requirements.

You may not be aware, but in the regulations for agency ethics programs, there are requirements for supervisors. Section 2638.103 of Title 5 of the CFR states: Every supervisor in the executive branch has a heightened personal responsibility for advancing government ethics. It is imperative that supervisors serve as models of ethical behavior for subordinates. Supervisors have a responsibility to help ensure that subordinates are aware of their ethical obligations under the Standards of Conduct and that subordinates know how to contact agency ethics officials. Supervisors are also responsible for working with agency ethics officials to help resolve conflicts of interests and enforce government ethics laws and regulations, including those requiring certain employees to file financial disclosure reports. In addition, supervisors are responsible, when requested, for assisting agency ethics officials in evaluating potential conflicts of interest and identifying positions subject to financial disclosure requirements.

Qualifications

Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-13, in the Federal Service.

Specialized experience is experience in or directly related to the line of work of the position to be filled, and which has equipped the applicant with the particular knowledge, skills and abilities to successfully perform the duties of the position. Specialized experience includes providing technical leadership to grants management specialists and Agency program managers; analyzing trends for use in developing grants policies, guidelines, procedures and internal controls; evaluating the impact of new or proposed legislation or policies on existing processes and policies; providing advice to senior management officials regarding the need for, or implementation of grants management policies and procedures. Experience is reviewing and evaluating grant applications and existing awards for compliance with appropriate laws, regulations, and policies.

Education

There is no educational requirement for this position.

Additional information

DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve. DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

All MSHA employees and their spouses, and minor children are prohibited by regulation from having any interest, direct or indirect, in any mine or mining company which may be directly affected by the work of MSHA through its investigations, technical research, or other activities. These interests are prohibited under the Department of Labor's Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105. Certain MSHA employees are required to file a financial disclosure report. For questions, please contact the vacancy contact on this announcement.

Refer to these links for more information: GENERAL INFORMATION , ADDITIONAL DOCUMENTATION , FORMER FEDERAL EMPLOYEES

Position Telework eligibility is determined by management based on position duties during the recruitment process. Employee participation in telework on a routine or situational basis is determined by management primarily based on business needs. Employees participating in telework are subject to the terms and conditions of the Department of Labor's Telework Program.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Evaluation Factors (Competencies) - All qualified applicants will be evaluated on the following key competencies:

Leadership/Self Motivation Skills: Ability to provide clear direction and drive a team toward mutual goals; and ensure employees work in a constructive and professional working environment.

Program Knowledge: Ability to interpret program requirements, regulations, policy statements, and other similar guidelines and information material in order to determine the impact on program operations.

Analytical Skills: Ability to assess and analyze program operations (grant solicitations, grant awards and grant administration) in order to make recommendations to improve efficiency and effectiveness; review reports and take action as needed.

Interpersonal Skills: Skill in developing and maintaining working relationships with officials at all levels throughout the Department and with clients.

Oral/Written Communication Skills- Expresses information to individuals or groups effectively, makes clear and convincing oral presentations. Ability to write consistent, accurate and clear complex correspondence letters, memorandums, white papers, and policy analysis findings for senior management and external customers.

The information you provide may be verified by a review of your work experience and/or education, by checking references, and through other means (ex. interview). Your evaluation may also include a review by an HR Specialist or panel and may include other assessment tools (ex. interview, structured interview, written test, work sample, etc.). The examining Office of Human Resources (OHR) makes the final determination concerning applicant ratings. Your resume MUST provide sufficient information to substantiate your vacancy question responses. If not, the OHR may amend your responses to more accurately reflect the level of competency indicated by the content of your resume.

Click here for Evaluation details.

INFORMATION FOR CTAP/ICTAP ELIGIBLE(S) ONLY: If you are eligible for special priority selection under CTAP or ICTAP, you must be well-qualified for the position to receive consideration. ICTAP/CTAP eligible(s) will be considered "well-qualified" if they attain at least a rating score of 85 in a numerical rating scheme. Be sure to review DOL Account Eligibility Questions #24 to reflect that you are applying as an ICTAP or CTAP eligible and submit supporting documentation. Click Application of Veterans Preference for Category Rating Jobs for more information.

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Suitability/Fitness

Required Documents

The following documents must be submitted by 11:59 p.m. (ET) on the vacancy closing date. Warning: If you submit a document using the same document title, the 2nd submission will OVERWRITE the 1st submission. Also, do not upload password-protected documents.

The following documents are required from all applicants (PLEASE READ CAREFULLY):

ARE YOU A CURRENT OR FORMER FEDERAL EMPLOYEE? If applying as a status candidate with current or former Federal Service, please provide a copy of your last or most recent SF-50, "Notification of Personnel Action" which shows your appointment eligibility for the position for which you are applying. Your SF-50 must identify the highest grade you held on a permanent basis, Pay Plan/Pay Schedule, Series, and Grade/Pay Band, and career status. Multiple SF-50 may be submitted to demonstrate your highest previous rate and eligibility.

*WARNING: An award SF-50 (ex. cash or time off award) may not indicate grade, step, and competitive status. For current DOL employees, an award SF-50 DOES NOT indicate grade and step.

- Resumes are required - provide a resume either by creating one in USAJOBS or uploading one from your computer and USAJOBS profile. To receive full consideration for relevant and specialized experience, please list the month, year, and the number of work hours worked for the experience listed on your resume. We also suggest that you preview the vacancy questions, and confirm that your resume supports your question responses.

- Most recent performance appraisal/evaluation signed and dated within 18 months is requested by the agency, but will not disqualify candidates if not submitted. If not submitted during the application process, one may/will be requested at the time of the interview if the opportunity is extended. Applies to current and former Federal employees.

The following documents are required if applicable:

- Displaced Employee Placement Documents - Only required if requesting priority consideration under ICTAP / CTAP Eligibility.

- DD-214 - verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) , and showing the character of discharge (ex. Member Copy 4 and 2 are acceptable vs. Copy 1 which is not acceptable to adjudicate veteran's preference)

Special/Non-Competitive Appointing Authority Documents

- Applicants who are eligible for consideration, and wish to be considered, under one of the following non-competitive hiring authorities must submit appropriate documentation (click on the links below to see the documentation requirements): (a) Persons with Severe Disabilities (SCHEDULE A) (b) 30% or More Compensable Disabled Veterans (DAV) (c) Former Peace Corps Volunteers (PCV) OR Current or Former Peace Corps Employees (PCE) (d) Military Spouses (MISP) (e) Other

- Land Management Eligible(s): a copy of your most recent Notification of Personnel Action (SF-50 or equivalent) proving your eligibility for appointment under the Land Management Workforce Flexibility Act . This service must have been performed in the competitive service, under a time-limited appointment in a Land Management Agency, as defined by P.L. 114-328. For more information, click here .

- Cover Letters are not mandatory and will not be used to verify experience, but may be submitted.

Applicants selected for employment who are not current DOL employees will be required to provide proof of citizenship , and the E-Verify system will be used to confirm the employment eligibility of all new hires.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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