Management and Program Analyst

Washington, D.C
May 14, 2021
May 16, 2021
Full Time


This position is located in the Civil Rights Division's (Division) Administrative Management Section (ADM), Office of Human Resources and Security (OHRS). In support of the enforcement responsibilities of the Division, ADM provides a diverse array of management and technical services. These services include, but are not limited to, human resources, budget formulation and execution, information technology, facility services, safety and security, and mail and file operations.
Learn more about this agency


The Civil Rights Division, Administrative Management Section, Office of Human Resources and Security, is seeking a Management and Program Analyst to provide services in human resources (HR) data management related program areas. The successful candidate will provide HR data management advisory, consultation services, and operating support to the Division. In this capacity, the incumbent will:
  • Serve as the HR data analyst for Division, and will track HR data for personnel assigned to the Division.
  • Consolidate, analyze, and maintain HR and HR-like information received from various sources.
  • Ensure timely and accurate personnel database management and report production to the Human Resources Officer and other senior leadership as directed.
  • Use consolidated database(s) to generate HR reports, graphs, and charts, and produce several recurring and non-recurring HR reports (weekly, monthly, quarterly).
  • Manage and provide oversight of the Division's HR data for such items as: analysis, future gains, arrivals, and departure transactions.
  • Serve as the Division's point of contact for all HR and HR-related Freedom of Information Act (FOIA) requests and data calls.
  • Coordinate and track all HR and HR-related data calls and FOIA requests to ensure suspense dates are met.
  • Prepare and review comments, as requested, and ensure data accuracy relative to the data calls/information requests.
  • Interpret rules, regulations, and procedures affecting HR programs as they relate to data calls and FOIA requests.
  • Track internal and external details for the Division, to include maintaining an accurate database that is capable of providing reports as requested.
  • Coordinate all Division internal and external details, to include determining points of contacts, preparing the Memorandum of Understanding (MOU), acquiring signatures, and providing status reports of all pending MOUs.
  • In addition to duties provided above, will perform other duties as assigned.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • Must be a U.S. Citizen or National
  • Must complete a Background Investigation to include drug testing
  • Males born after 12-31-59 must be registered or exempt from Selective Service (see
  • May require completion of one-year probationary period
  • Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level) by the closing date of this announcement. Only experience and education obtained by the closing date of this announcement will be considered.
  • Current of former federal employees must submit your most recent performance evaluation or appraisal, signed, showing your final rating, or statement why the performance appraisal is unavailable.


To qualify at the GS-13 grade level, candidates must have one (1) year of specialized experience equivalent to at least the GS-12 grade level in the Federal service or other pay system. Examples of specialized experience include: collecting and compiling HR metrics and data from a variety of sources including an human resources information system (HRIS) and payroll reports, management and employee surveys, exit interviews, employment records, and other sources; analyzing data and statistics for trends and patterns with attention to recruitment; preparing reports of data results; presenting and explaining findings to senior leadership; identifying and recommending reasonable short- and long-term goals, milestones, and benchmarks for key performance metrics; and communicating information about the systems and data to a variety of information users.

Specialized experience is defined as experience that has equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position, and is typically in or related to the work of the position to be filled.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs ( e.g ., Peace Corps, AmeriCorps) and other organizations ( e.g. , professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

TIME-IN-GRADE REQUIREMENTS: If you are a current GS employee applying for a higher grade than the grade that you currently hold, you must provide an SF-50 that shows that you have held the next lower grade for at least one year. Some SF-50s effective within the last 52 weeks will not demonstrate you have held the next lower grade for at least one year (e.g. General Adjustment SF-50 from this year). In many cases, we need to see two (2) SF-50s to determine time-in-grade and eligibility for promotion.

All qualifications and time-in-grade requirements must be met by the closing date of this announcement and clearly documented in your resume.


This job does not have an education qualification requirement.

Additional information

E-Verify Statement: DOJ uses E-Verify, an internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities, by visiting .

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit:

DOJ EEO Statement/Policy:

Schedule A: The Civil Rights Division welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. The Civil Rights Division also encourages eligible Schedule A applicants to submit their resumes directly to Diane Turner by email to

Veterans Employment Opportunity Act (VEOA):

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: .

It is the policy of the Department to achieve a drug-free workplace and persons selected for employment will be required to pass a drug test, which screens for illegal drug use prior to final appointment.

Employment is also contingent upon the completion and satisfactory adjudication of a background investigation.

Reasonable Accommodations: This agency provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Division offices are near the Metro transportation system or other public transportation, and are conveniently accessible to restaurants, museums and other Washington, D.C. area attractions. Most jobs in the Division offer alternative work schedules and other family friendly opportunities. Most employees who commute by public transportation are eligible for a transit subsidy benefit.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. You may be asked to provide a writing sample. During your interview, you may be asked for specific examples that relate to your responses in the assessment questionnaire.

All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience for these competencies in your resume. The required competencies for this position are as follows:

  • Attention to Detail
  • Computer Skills
  • Data Management
  • HR Information Systems
  • Knowledge Management
  • Written Communication

Please Note: Additional selections may be made from this announcement for up to 90 days should additional similar openings occur in this, or any other office within DOJ.

Background checks and security clearance

Security clearance
Not Required

Drug test required

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process

Required Documents

You must provide a complete Application Package, which includes:
  • Required: Resume, which includes a list of all significant jobs held and duties performed, with dates specified in month and year format, and indicate hours worked per week. If military or civilian, please include your rank and/or grade. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs ( e.g., Peace Corps, AmeriCorps) and other organizations ( e.g ., professional, philanthropic, religious, spiritual, community, student, social). You will receive credit for all qualifying experience, including volunteer experience. (cover letter optional).
  • Required: A complete assessment questionnaire
  • Required, if you are a current or former Federal employee:
    • Your most recent Promotion, Within Rate Increase or Within Grade Increase (WRI/WGI), or Appointment/Conversion SF-50 or Notification of Personnel Action (if applying as a current or former Federal Employee) showing you are/were in the competitive service and the highest grade or promotion potential held.
    • Your most recent performance evaluation or appraisal, signed, showing your final rating, or statement why the performance appraisal is unavailable. You will be removed from consideration if you are a current or recent (within the last three years) Federal employee and you do not include your most recent performance appraisal, or a relevant statement indicating why an appraisal is not provided.
  • Required, Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.
    • Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50.
    • Disability Annuity Termination: Notification from OPM of disability annuity termination AND Separation SF-50 of the last position held.
    • Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.
  • Required, if you are applying as a Schedule (A) applicant: Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility under 5 CFR 213.3102 (u). The date of your certification letter must be within three (3) years of the vacancy closing date and must be submitted with your application.
  • Required, if you are applying as a Veterans Employment Opportunity Act or 30% Disabled Veteran Eligible applicant: SF-15 Form, VA letter, and DD214 or certification of expected discharge or release, under honorable conditions, from active duty within 120 days.
  • Required, if you are eligible under Certain Family Members Eligible under E.O. 12721: Your most recent non-award SF-50 and performance appraisal.
  • Required, if you are eligible under Certain Military Spouses Eligible under E.O. 13473: Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
  • Required, if you are eligible under Interchange Agreement with Other Merit Systems Eligible: Documentation of eligibility as listed in each individual interchange agreement.
  • Former or current Political Appointees: OPM must authorize employment offers for former or current Political Appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information. Submit proof of your former or current status, such as your SF-50. Please see here.

Failure to provide the applicable required documents could possibly result in losing consideration for this vacancy. If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc. Documentation should be identified/saved as VA Letter, DD214, or Transcripts.

We cannot be held responsible for incompatible software, delays in mail service, applicant application errors, etc.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Similar jobs