Deputy Assistant Director for Financial Operations

Employer
USAJobs
Location
Falls Church, Virginia
Posted
May 14, 2021
Closes
May 22, 2021
Function
Executive, Director
Hours
Full Time
Duties

Summary

About the Position: You will serve as the Deputy Assistant Director for Financial Operations (DAD FO) in the Defense Health Agency (DHA) in the Office of the Assistant Secretary of Defense for Health Affairs (OASD(HA)), Office of the Under Secretary of Defense for Personnel and Readiness (OUSD(P&R)). This position reports to the Assistant Director, Health Care Administration (AD HCA).
Learn more about this agency

Responsibilities

  • Responsible for conducting the systematic planning, programming, budgeting, execution, accounting and auditing of the roughly $51 billion supporting the MHS mission
  • Responsible for the policy, procedures and direction of budgetary matters, financial management and accounting, audit procedures, and facilities management with respect to the provision of health care across the MHS.
  • You will be responsible for the health care delivered in the military treatment facilities (MTFs) and the care delivered through the TRICARE Managed Care Support (MCS) contracts.
  • Serve as the principle advisor to the AD HCA, Deputy Director, and Director of DHA on all matters relating to the financial management and facilities operations of MTFs and the TRICARE MSC contracts.
  • Review and analyze financial management policies and practices, and operational processes and problems; and make necessary determinations to stimulate and initiate management improvements and modifications.
  • Provide strategic and operational oversight, conduct detailed oversight of the MTFs operations including financial modeling to develop budgets, execution monitoring and reporting, cost accounting and analysis, management internal control program.
  • Develop policies, guidance, and procedures governing financial operations for the MTFs, Markets, and the DHA Headquarters (HQs).
  • Oversee MTF financial operations including allocation of funds to Market and MTF levels, re-align funds between Markets and MTFs due to mission changes or funding issues, execution monitoring and reporting, and cost accounting analysis.
  • Responsible for the full range of budgetary and financial management operations relative to the DHA HQs and Defense Health Program (DHP) Central Programs portions of the DHP appropriation account.
  • Advise the DHA Director and OSD senior leaders on DHP audit impacts of structure and to compile the annual Agency Financial Report. Ensure financial practices are audit compliant and in line with DHA?s Management Control Program.
  • You will transparently manage and report financial information to the OSD Comptroller, OSD Cost Assessment and Program Evaluation, Defense Finance and Accounting Services, OMB, Congressional oversight committees, and other vested stakeholders.
  • Lead the team that builds value-based models for MTF funding allocation, researches leading funding practices, and adjusts models for incorporation of applicable practices.
  • You will evaluate performance, trends, and the need for strategic leadership engagement in healthcare operations.
  • Oversee the model for distributing the Medicare Eligible Retiree Health Care Fund to the markets and MTFs.
  • Provide strategy, leadership, and senior leader engagement for the DHA Facilities Enterprise; maintain and develop the ideal MHS built environment through the development of code, criteria, and standards.
  • You will establish and strengthen enterprise wide standards, perform inventory management and reconciliation, business processes, and performance measurements.
  • You will implement programs, standardize Operations and Maintenance, and manage and execute Sustainment, Restoration and Modernization programs.
  • Lead the private sector contracting program and controls financial records and payments on all DHA health services and support contracts.
  • Certify funding availability for federal payments and tracks and monitors administration and execution of financial programs for all TRICARE centrally funded private sector care programs.
  • You will be responsible for MTF financial management and healthcare delivery studies and projects of high priority at the request of the DHA Director, many of which are of direct concern to the OASD (HA) and OUSD (P/R).


Travel Required

Occasional travel - Travel is dependent upon position description and availability of funding.

Supervisory status
Yes

Promotion Potential
None

Requirements

Conditions of Employment

  • This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment. A background investigation and credit check are required.
  • This position is subject to a pre-employment drug screening, and random testing thereafter, to include testing based on reasonable suspicion and testing due to direct involvement with an on-duty accident.
  • A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.
  • This is a DOD Financial Management position. The incumbent must complete training and meet position requirements for certification at Level 3 within 2 years of appointment. Failure to obtain and maintain certification may result in adverse action.
  • New employees to the Department of Defense will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/.
  • You will be required to sign the Reassignment Rights and Obligations Agreement as a condition of appointment into the SES in accordance with DoD Directive 1403.03.


Qualifications

Who May Apply: US Citizens

In order to qualify, you must meet the requirements described below.

QUALIFICATIONS REQUIREMENTS: Applicants will be assessed against qualifications which fall into two areas: Executive Core Qualifications (ECQs) and Mandatory Technical Qualifications (MTQs). Failure to provide a separate narrative statement which describes fully and concisely how your experience meets the competencies described in the Executive Core Qualifications (ECQs) and Mandatory Technical Qualifications (MTQs) will eliminate you from consideration.

EXECUTIVE CORE QUALIFICATIONS: You will be assessed against the Executive Core Qualifications (ECQs). They are designed to assess executive experience and potential - not technical expertise. They measure whether you have the broad executive skills needed in a variety of senior executive positions. Failure to meet a qualification requirement will disqualify an applicant. (Each must be addressed separately in your Supplemental Narrative Statement. The ECQs must not exceed 10 pages.) You are required to respond to all ECQs. If you fail to do so, you will be rated ineligible. When responding to the Executive Core Qualifications (ECQs), you must clearly show that you possess the experience, knowledge, skills and ability to perform the duties of this position by submitting narrative responses in which you detail your experience in each of the ECQs. Your examples should be clear and emphasize your level of responsibilities, scope and complexity of programs managed, program accomplishments with results of your actions, policy initiatives and level of contacts. You should limit your narrative to two pages per ECQ, and address each ECQ separately. More information on these core qualifications are available at: http://www.opm.gov/ses/recruitment/ecq.asp

The ECQs describe the leadership skills needed to succeed as an SES: they also reinforce the concept of an "SES corporate culture." Refer to the OPM Guide to SES Qualifications for specific information and guidance on the ECQ requirements, the Challenge-Context-Action-Result (C-C-A-R) model, and examples of good qualifications statements at the website: https://www.opm.gov/policy-data-oversight/senior-executive-service/reference-materials/guidetosesquals_2012.pdf

(Note: Current career Senior Executive Service (SES); former career Senior Executive Service (SES) who are reinstatement-eligible; and graduates of OPM-certified Candidate Development Programs are not required to address the ECQs, but must address the Mandatory Technical Qualifications.)

ECQ 1 - Leading Change: This core qualification involves the ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.

ECQ 2 - Leading People: This core qualification involves the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.

ECQ 3 - Results Driven: This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.

ECQ 4 - Business Acumen: This core qualification involves the ability to manage human, financial, and information resources strategically.

ECQ 5 - Building Coalitions: This core qualification involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.

MANDATORY TECHNICAL QUALIFICATIONS: (Each must be addressed separately in your Supplemental Narrative Statement. You are required to respond to all of the technical qualifications. If you fail to do so you will be rated as ineligible. Each MTQ must not exceed 2 pages.)
  • Prior experience as a Chief Financial Officer in a military organization. Possess sound knowledge of business operations, finances and management.
  • In-depth knowledge of DoD's resource programming and budgeting process at the OSD or Service level to include keen insight/knowledge of the oversight roles and responsibilities of outside organizations, such as the Office of Management and Budget and the Congress, in order to adeptly develop budget proposals and executions controls within the Executive Office of the President's frame-work.
  • Demonstrated skill in representing and defending programmatic and budgetary interest in a complex organization or institution. Includes the skill to develop and implement complex organizational visions that integrates key program goals, priorities, values, and other factors.
  • DoD Joint Enterprise-Wide Experience Statement:

    In addition, DoD requires an Enterprise Perspective. This individual must have the ability to apply a broad point of view and an awareness and understanding of individual or organizational responsibilities in relation to DoD or government-wide strategic priorities is required. Executives must demonstrate ability to work with internal and external partners to support national security objectives. This perspective is typically gained through a variety of diverse work experiences. A separate narrative statement is not required. This information should be embedded within the application package (Resume, Technical Qualifications and Executive Core Qualifications).

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

    Education

    This job does not have an education qualification requirement.

    Additional information

    • This position is in the Senior Executive Service (SES), a small elite group of top government leaders. SES members possess a diverse portfolio of experiences including strong skills to lead across organizations. As an executive, you will influence the direction of innovation and transformation of the federal government and lead the next generation of public servants.
    • Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
    • Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
    • You will be required to provide proof of U.S. Citizenship.
    • Two year trial/probationary period may be required.
    • Direct Deposit of Pay is required.
    • This position is not covered by the Department of Defense Priority Placement Program.
    • Veterans' preference is not applicable to the Senior Executive Service.
    • You will be required to complete ethics orientation within three months of appointment and submit a Public Financial Disclosure Report, OGE-278e within 30 days of appointment, and annually thereafter.
    • You will be required to sign the Reassignment Rights and Obligations Agreement as a condition of appointment into the SES in accordance with DoD Directive 1403.03.
    • Within the Department of Defense (DoD), the appointment of retired military members with 180 days immediately
      following retirement date to a civilian position is subject to the provisions 5 United States Code 3326.
    • Salary includes applicable locality pay or Local Market Supplement.
    • This position may require travel from normal duty station to CONUS and OCONUS and may include remote or
      isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
    • Supervisors in the executive branch have a heightened personal responsibility for advancing government ethics.
      You will be required to review the 14 General Principles of Ethical Conduct at 5 CFR 2635.101.
    • When you perform a Civilian Permanent Change of Station (PCS) with the government, the Internal Revenue Service (IRS) considers the majority of your entitlements to be taxable. Visit https://www.dfas.mil/civilianemployees/civrelo/Civilian-Moving-Expenses-Tax-Deduction/ for more information.
    • If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .
    • Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest.
    • A recruitment incentive may be authorized to eligible new hires.
    • A relocation incentive is generally a single payment intended to offset some of the relocation costs experience by
      the selectee. A relocation incentive may be authorized.


    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    You will be evaluated for this job on how well you meet the qualifications above.

    Applicants will be evaluated on the quality and extent of your accomplishments, experience, and education. Your application will be evaluated by a rating and ranking panel. Highly qualified candidates may undergo an interview and a reference check. The Office of the Secretary of Defense Executive Resources Board will review results and make recommendations on final selections to the appointing authority. Unless you have already been certified by the Office of Personnel Management (OPM) Qualifications Review Board (QRB), your ECQs must be certified by the OPM QRB before your appointment can occur.

    If selected, you may be required to provide supporting documentation.

    All qualifications requirements must be met by the closing date of this announcement.

    Background checks and security clearance

    Security clearance
    Secret

    Drug test required
    Yes

    Position sensitivity and risk
    Noncritical-Sensitive (NCS)/Moderate Risk

    Trust determination process
    National security

    Required Documents

    You are required to provide documentation that supports the eligibility and qualification claims made in your resume and assessment questionnaire. You must submit the applicable documents listed here and those listed with the eligibilities you select in the announcement questionnaire with your application package. Applicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring manager.
    Cover letter is optional.

    1. Resume - In addition to your written statements addressing the Executive Core Qualifications, the Mandatory Technical Qualifications, and other qualifications as applicable, submit a complete resume to describe your qualifications, not to exceed five pages. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr), hours per week, and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience.

    2. Mandatory Technical Qualifications (MTQs): A narrative statement specifically addressing each mandatory technical qualification. Statement should not exceed two pages per MTQ.

    3. Mandatory Executive Core Qualifications (ECQs) Statement: A narrative statement specifically addressing each individual ECQ. In lieu of the narrative statement, current career SES members, reinstatement eligibles, and SES Candidate Development Program graduates must provide the documentation in item #4.

    4. Copy of the Notification of Personnel Action (SF-50): Current and former career SES members must provide an SF-50 showing their status or reinstatement eligibility. Candidates who have successfully completed an Office of Personnel Management approved SES Candidate Development Program must submit a copy of their ECQ certification.

    Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.

    Is there a basic education requirement for this position? Are you using education as a substitute for some or all of the experience requirement? Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees must be supported by unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. You may submit a copy of your degree(s) if specific coursework does not have to be verified. Claims for approved "grandfather" clauses must be fully supported with documentation.

    NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

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