Management Analyst

Employer
USAJobs
Location
District of Columbia, D.C
Posted
May 11, 2021
Closes
May 14, 2021
Hours
Full Time
Duties

Summary

You are encouraged to read the entire announcement before you submit your application package. Your application may not receive full consideration if you do not follow the instructions as outlined.

This position is located in the Ronald Reagan Building and International Trade Cente r , 1300 Pennsylvania Ave., NW., Washington, DC., in the Bureau for Conflict Prevention and Stabilization (CPS), Office of Transition Initiatives (OTI).

Learn more about this agency

Responsibilities

As a Management Analyst, you will:
  • Provide operations management functions including operations project management (e.g. contracting officer representative), operational strategic planning, workforce planning and analysis, organizational development and training, logistics, security, information technology, knowledge management, records management, contract, procurement, monitoring and evaluation, data analysis, general administrative services and similar functions.
  • Employ sound project management strategies on assigned work, ensuring effective leadership and communication with key stakeholders (such as project activity managers), establish key goals and objectives, manage of timelines and budgets, perform records management and monitoring and evaluating to ensure projects meet or exceed requirements in support of rapid response, operational contingency work; establish and communicate clear standard operating procedures and protocols for information sharing; anticipate office-wide operational and staffing needs, impacts, or actions; collaborate closely with personnel specialists in finding solutions to management problems arising out of changes in work which have an impact on jobs and employees and ultimately the office's mission; analyze operations to evaluate their effectiveness in achieving the office's mission.
  • Ensure the improved effectiveness of Office operations through consultations with key stakeholders (e.g. staff, leaders, implementing partner), perform analysis, and tracking and evaluation of key program management targets; prepare and disseminate updates to staff on operational issues; contact, advise, and collaborate with officials within the office, bureau, agency and other stakeholders.
  • Serve as an Agency-wide technical resource and subject matter expert for international operational contingency support services; provide advice and guidance to managers and employees on questions and situations related to a range of organizational, management, or employee issues. Analyzes workforce planning, employee utilization, organizational development, and other ongoing Human Resources issues; provide expert guidance on appropriate career and non-career hiring mechanisms to accomplish organizational goals; develop resources and guidance documents for Office and Agency use, and provide orientation, training and mentoring for other Operations Specialists.
  • Serve as a liaison between office teams and divisions, as well as USAID bureaus and offices on operations management issues; develop and maintains effective relationships with institutional support contractors, implementing partners, activity managers, and operations staff in other USAID offices sharing procedures and systems to ensure sound practices and seek out innovative ways of doing business to improve efficiency and effectiveness; collaborate with hiring managers to identify staffing and operations needs; defines responsibility and required qualifications and liaises with office leadership to direct recruitment efforts in relation to office staffing priorities.


Travel Required

Occasional travel - Travel will not exceed 5% of the incumbent's time.

Supervisory status
No

Promotion Potential
13 - This position is at full performance level.

Requirements

Conditions of Employment

  • United States Citizenship is required.
  • Relevant experience (see Qualifications below).
  • Must be able to obtain and maintain a security clearance.
  • Males born after 12/31/1959, must be registered with the Selective Service.
  • Direct Deposit/Electronic Funds Transfer is required.
  • You will be required to serve a one-year probationary period.


Note: Your answers to the assessment questionnaire must be supported in your resume.

Qualifications

SELECTIVE PLACEMENT FACTOR: This position requires a selective placement factorin addition to the qualification requirements noted above.

Selective Placement Factor: Do you have experience serving as an activities manager for a contract in an organization that focuses on international development?

GS-13-In addition to the Selective Placement Factor, you must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 level in the Federal service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. Examples of qualifying specialized experience at the next lower level for this position includes: (a) training and experience as a contracting officer representative; (b) providing advice and guidance to managers and employees related to a range of organizational, management, operations issues, and personnel matters; (c) serving as a technical expert and resource in the laws and regulations of contract and procurement relationships between the organization and programs of other Federal, State, and local governments and private industry sufficient to analyze international programs; and (d) experience developing, recommending, and/or implementing procurement and contracting policies, including interpreting and assessing the impact of new and revised congressional legislation related to contract and procurement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, relevant to the duties of the position to be filled, including volunteer experience.

CTAP/ICTAP candidates will be referred to the selecting official if they are found well qualified. Well-qualified means an eligible employee who possesses the knowledge, skills, and abilities which clearly exceed the minimum requirements of the position. A well-qualified employee must meet the qualification and eligibility requirements of the position, including any medical qualifications, suitability, and minimum education and experience requirements, meet all selective factors (where applicable); meet quality ranking factors and are assigned to the Silver Category or higher Category; be physically qualified with reasonable accommodation to perform the essential duties of the position; meet any special qualifying U.S. OPM-approved conditions; AND be able to satisfactorily perform the duties of the position upon entry without additional training.

A well-qualified candidate will not necessarily meet the definition of highly or best qualified when evaluated against other candidates who apply for a particular position. In the absence of selective and quality ranking factors, selecting officials will document the job-related reason(s) for qualification determinations.

Education

This position does not have a positive education requirement. Therefore, ​no Transcripts are required.

Additional information

USAID is an independent Federal Government agency that receives overall foreign policy guidance from the Secretary of State. With headquarters in the District of Columbia, we operate in more than 100 countries around the world, playing an active and critical role in the promotion of U.S. foreign policy interests. When crisis strikes; when rights are repressed; when hunger, disease and poverty rob people of opportunity; USAID acts on behalf of the American people to help expand the reach of prosperity and dignity to the world's most vulnerable people. USAID employees and contractors must commit to maintaining a workplace free of sexual misconduct, including harassment, exploitation, and abuse and adhere to USAID's Counter-Trafficking in Persons Code of Conduct. For information on the effort to counter all forms of human trafficking, including the procurement of commercial sex acts and the use of forced labor, visit http://www.state.gov/g/tip. For more information about USAID, visit http://www.usaid.gov.

This announcement may be used to fill additional vacancies.

These are Testing Designated Positions (TDP's) under the Agency's approved Drug Free Work Place Program. All applicants selected for this position will be subject to random drug testing once they begin working for the Agency.

Direct Deposit/Electronic Funds Transfer is required.

Moving and relocation expenses are not authorized.

M ythbuster on Federal Hiring Policies:

https://hru.gov/Studio_Recruitment/tools/Mythbuster_on_Federal_Hiring_Policies.pdf .

EEO Policy: EEO Policy Statement .

Reasonable Accommodation Policy: Reasonable Accommodation Policy Statement .

Veterans' Information: Veterans Information .

Telework: https://www.telework.gov/ .

Selective Service Registration: http://www.sss.gov/ .

It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual's employment experience will be used only to determine the person's qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual's personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your application package to ensure you meet the job and eligibility requirements, including the education and/or experience required for this position. If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/ No, Multiple Choice questions) and place you in one of three pre-defined categories. These categories are "Gold," "Silver," and "Bronze." However, your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "Gold" category will be identified for referral to the hiring manager and may be invited for an interview. How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed. Preference eligibles with a service-connected disability of 10% or more will be listed at the top of the highest quality category (Gold) depending on the position and grade level of the job. (You must provide proof of disability rating with a letter from the Veteran's Administration showing disability percentage rating).

The scored occupational questionnaire will evaluate you on the following competencies:
  • Project Management
  • Stakeholder Management
  • Contract/Procurement
  • Planning and Evaluation
  • Oral Communication
  • Written Communication

To preview questions please click here .

Background checks and security clearance

Security clearance
Secret

Drug test required
Yes

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
National security

Required Documents

  • Resume showing relevant experience.
  • Veterans' documentation, if requesting consideration under any Veterans' hiring eligibilities ( veterans' preference and Veterans Recruitment Appointment ).
  • If seeking eligibility based on any other special hiring authority (e.g. disabled veteran, Schedule A, special hiring programs ).
  • ICTAP Eligibles: Must submit a copy of the appropriate documentation such as a reduction-in-force (RIF) separation notice, a SF-50 reflecting your RIF separation, or a notice of proposed removal for declining a direct reassign or transfer of function to another commuting area. You MUST also submit documentation to reflect your current (or last) performance rating of record of at least "fully successful" (Level III) or equivalent, along with your application/resume package.
  • If this position requires proof of higher education, you must submit a copy of your transcript(unofficial transcript) or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Education completed in foreign colleges or universities may be used to meet the requirements. Please refer to http://www.opm.gov/qualifications/policy/ApplicationOfStds-04.asp for more information. Please be advised that an official transcript will be required if you are selected for the position.
  • Cover Letter, and describe your Selective Placement Factor experience in 250 words or less.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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