Building Management Specialist (Services Contracts COTR))

Washington, D.C
May 08, 2021
May 14, 2021
Full Time


WHAT IS THE FACILITIES MANAGEMENT & SECURITY SERVICES (FMSS) DIVISION? FACILITIES MANAGEMENT & SECURITY SERVICES (FMSS) DIVISION customers are IRS employees. FMSS identifies and delivers value-added, cost efficient, shared service solutions, that facilitate the success of the IRS mission.

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WHAT DOES A BUILDING MANAGEMENT SPECIALIST/CONSULTANT DO? Building Management Specialists provide technical advice, consultation, and assistance to management on assigned program issues. In the position, you will be responsible for planning, analyzing, and implementing critical service functions in the areas of landscape management/snow removal, alterations/construction management, food services (e.g., cafeteria and canteens) operations, recycling/shredding services, providing back-up support for the energy management and utilities program and other related programs. You will also serve as a Contracting Officer's Technical Representative (COTR) on one or more contracts. These services frequently impact multiple delegated IRS locations and organizations.

As a Building Management Specialist you will have responsibility for carrying out duties pertaining to one or more of the following support services programs you will:

Contracting Officer's Technical Representative (COTR) Duties:
  • Monitor legislation, regulations and industry standards such as National Fire Protection Association (NFPA), National Electrical Code (NEC) and American Society of Heating, Refrigeration and Air-conditioning Engineers (ASHRAE) to identify new or changed requirements and assesses impact on local services.
  • Make personal inspections of services and provide authoritative technical advice and contract interpretations pertaining to the Building Delegation programs
  • Prepare the Government Cost Estimate Prepares budget projections, and track funding and spending.
  • Troubleshoot significant problems with procedures, policies, and processes available to incumbent and develop creative means for resolving problems.

WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? If you want to find out more about IRS careers, visit us on the web at

Travel Required

Occasional travel - 01 to 05 nights per month

Supervisory status

Promotion Potential


Conditions of Employment

  • Refer to Other Information
  • Click "Print Preview" to review the entire announcement before applying.
  • Must be a U.S. Citizen or National
  • IRS Employees with Career or Career Conditional Appointments



You must meet the following requirements by the closing date of this announcement.

GRADE 11 LEVEL: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-9 level in the Federal service. Specialized experience for this position includes: Demonstrated knowledge of the practices, regulations, policies, and precedents external/internal and others associated with building management functions (e.g., landscape maintenance, food services, recycling/shredding, etc.) in order to provide technical advice on service problems, issues and contracts. Some examples of such regulations and policies, include: Executive Orders on energy and recycling, State and local pesticide/herbicide regulations, FDA and local health department regulations, CFR (Code of Federal Regulations), OSHA (Occupational Safety and Health Act), and FPMR (Facilities Property Management Regulations) and procurement regulations, to ensure actions, advice and guidance complies with established rules and laws; Analytical and evaluative and techniques, both qualitative and quantitative, sufficient to identify, evaluate, and modify work methods; Experience working with contract administration sufficient to identify problem areas/trends, recommend modifications and/or adjustments to ensure contract conditions are met; Knowledge of various automated systems and software programs in order to research and obtain up-to-date information, track work assignments, and to generate/issue reports. Examples of these systems and programs are: ERC (Employee Resource Center), CMMS/CMIS (Computerized Maintenance Management/Information System), lawn irrigation systems, AFS (Automated Financial System), RTS (Requisition Tracking System). Knowledge of oral and written techniques in order to prepare reports/documents/technical contract specifications, identify and resolve problems and to communicate effectively with employees, union officials, Contracting Officers, contractors and others both within and outside the organization. OR
You may substitute education for specialized experience as follows:
Ph.D. or equivalent doctoral degree. OR
Three full years of progressively higher level graduate education leading to a Ph.D. or equivalent doctoral degree. OR
LL.M., if related

For Grade 11: You may qualify by a combination of experience and education. Options for qualifying based on a combination will be identified in the online questions.

- The experience may have been gained in the public sector, private sector or Volunteer Service . One year of experience refers to full-time work; part-timework is considered on a prorated basis.
- To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

In addition to the above requirements, you must meet the following, if applicable:

You must have been at the GS-09 level for 52 weeks (time-in-grade requirement).


Additional information

1 position located in FMSS SECTION A to be filled at NATIONAL OFFICE, 1111 CONSTITUTION AVE NW, WASHINGTON, DC

A PM/C SharePoint site is available for IRS Employees at:

      • We may select from this announcement or any other source to fill one or more vacancies.
      • This is a bargaining unit position.
      • Alternative work schedule, staggered work hours or telework may be available.
      • Must meet IRS telework eligibility requirements
      • Tour of Duty: Monday - Friday 8:00 am - 4:30 pm
      • Obtain and use a Government-issued charge card for Business-related travel

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.
Rating: Your application will be evaluated on the CJEs of the position to be filled per the National Agreement Article 13.
Your application will also be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. IRS employees may obtain most recent awards listing at
Your rating may be lowered, if your responses to the online questions are not supported by the education and/or experience described in your application.
Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview (telephonic and/or in person at the discretion of the Selecting Official in accordance with hiring polices). We will not reimburse costs related to the interview such as travel to and from the interview site.

If you are a displaced or surplus Treasury employee eligible for the Career Transition Assistance Plan (CTAP) , you must receive a score of 80 or better to be rated as well qualified to receive special selection priority.

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required

Required Documents

A complete application includes 1. A resume, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information, as specified in this announcement, you will not be considered for this position (or may not receive the special consideration for which you may be eligible).

All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. ( Cover letters are optional). To receive full credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view Resume Tips

Career Transition Assistance Plan (CTAP) DOCUMENTATION
If you are a displaced or surplus Treasury employee, click CTAP for eligibility and a detailed list of required documents. IRS CTAP eligibles can apply for jobs within and outside the commuting area.

IRS Reassignment Preference Program (RPP)
You must meet the requirements in your RPP notice. Submit a copy of your RPP Notice along with a copy of your most recent annual performance appraisal. Your performance appraisal must have a fully successful or higher overall rating.

Submit a copy of your most recent completed performance appraisal.

IRS employees:
if a revalidated appraisal is used for merit promotion, the supervisor must prepare a narrative for each critical job element that does not have a narrative describing the performance in the appraisal period covered by the rating. Note: If you are a manager or management official, your most recent annual performance appraisal must be used for the overall rating identified.

If you are qualifying for this position by substituting education or training for experience, submit a copy of your transcripts or equivalent. If the position has specific education requirements and you are currently (or have previously been) in the Federal job series to be filled, there is no need to submit a transcript or equivalent at this time. An official transcript will be required if you are selected.

A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page .

If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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