Supervisory Librarian (Executive Librarian)

Washington, D.C
May 08, 2021
May 16, 2021
Full Time


The Senior Level Executive Librarian leads and manages the National Gallery of Art's Library Division (PL), exercising responsibility for library collection development, maintenance, user access, budget, personnel management, policy administration, and overall operational effectiveness. Serves as leader in formulating and realizing the Library's strategic goals, including comprehensive digitization. The Executive Librarian reports to the Collections, Exhibitions and Programs Officer (P).

Learn more about this agency


As the Executive Librarian, you will be responsible for the following:
  • Planning and Program Evaluation . Is responsible for formulating and implementing the division's short and long-range strategic plans. Consults with the Collections, Exhibitions and Programs Officer collaborates with senior library managers and other staff to frame appropriate plans for library operations, and to ensure efficient and timely implementation of programs. Assures that ambitious goals and appropriate policies, guidelines, and procedures are set in place to accomplish program
  • Collection Development, Management, and Access. Incumbent is responsible for directing the acquisition, cataloguing, organization, and preservation of the Library's collections and is responsible for articulating the Library's acquisitions, cataloging, security, and preservation policies and practices.
  • Development Initiatives . Plans and manages the Library's development initiatives, including corporate, foundation, and individual prospect identification, cultivation, and solicitation. Seeks grant funds for special projects as required.
  • Technology Initiatives . Initiates and develops digital strategies to further the DL mission and to improve library services for the user community.
  • Financial Management . The incumbent makes annual recommendations to the Collections, Exhibitions and Programs Officer and Treasurer on the federal and private operating budgets for the division and on the allocation of space, time, staff, and equipment.
  • Personnel Management . Incumbent ensures the proper management of the PL staff, which is comprised of thirty-nine employees, including three managers overseeing Administration and Technical Services, Reader Services, and Library Image Collections, respectively, and their staffs of librarians, cataloguers, technicians, museum specialists, information technology specialists, administrative and clerical assistants, student aides, and volunteers.
  • Communications, Customer Service, Collegiality, and Public Contact . Represents the Library and its resources to a variety of constituencies, both internal and external.
  • Performs other related duties as assigned.

  • Travel Required

    Occasional travel - Some travel may be required.

    Supervisory status

    Promotion Potential


    Conditions of Employment

    • Only U.S. citizens may apply for employment consideration.
    • This employer participates in the e-Verify program.
    • Males must abide by Selective Service registration requirements
    • See "Other Information" section regarding Selective Service requirements.
    • All required documents must be submitted by 11:59PM EST on closing date.

    Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Your resume must include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week.


    All applicants must have 1 year of experience. Experience is directly related to the duties and responsibilities of this position, referenced in the technical qualifications, that equipped the candidate with the scope and level of knowledge, skills, and abilities to successfully perform the work. This level of responsibility is typically found at the GS-15 or equivalent level in the Federal Government. Eligibility will be based upon a clear showing that the applicant has had professional training and experience of the scope, level and quality sufficient to carry out the responsibilities of the position effectively. You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

    MANDATORY TECHNICAL QUALIFICATIONS (MTQs): Address each of the following MTQ's separately. MTQ Statements must provide specific examples that address relevant experience, accomplishments and evidence that you possess demonstrated superior technical and senior professional qualifications. Please note that the MTQs must be addressed individually and in narrative form. (Please see 'Required Documentation' section for more information)

    (Maximum of 2 pages per MTQ):
  • Knowledge of planning and program evaluation.
  • Knowledge of collection development, management and access for an art research library.
  • Knowledge of the development for strategic initiatives for a library for a major art research organization.
  • Knowledge of technological initiatives for an organization's library.
  • Knowledge of financial management.
  • Knowledge of personnel management.
  • Knowledge of communications, customer service, collegiality, and public contact.

  • Note: Your experience must be detailed in your resume and MTQ responses to receive full credit.

    Mandatory Technical Qualification Statements - MSWord or PDF document. The Qualification Statement must be formatted using size 12 font, with 1-inch margins and should not exceed two (2) pages for each mandatory qualifications statement. Do not use/list a Social Security Number on this document. When uploading to your USAJOBS account, select "Qualification Statement" as the document type.


    Additional information

    • The National Gallery of Art fosters a diverse and inclusive workplace and is an Equal Opportunity Employer.

      • Some positions may require completion of a probationary period of up to 1 (one) year.


      • All males born after December 31, 1959 must abide by laws regarding Selective Service registration. To learn more about this law, visit the Selective Service web page, Who Must Register . If you are not registered and don't have an approved exemption, you will not be eligible for employment with the Federal Government.

      EEO Policy:

      Reasonable Accommodation Policy:

      Veterans Information:

      Selective Service Registration:

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Applications will be evaluated against the resume and mandatory qualifications requirements. The candidate's total background, including experience, education, awards, self-development and training will be reviewed in determining the degree to which he/she possesses each of the qualification requirements. You will not be considered for this position if you fail to submit qualification statements specifically addressing each mandatory technical qualifications requirement. Please do not say "see resume." Failure to meet any one of the mandatory qualifications requirements will eliminate a candidate from further consideration. A preliminary review will be made by NGA Human Resources. Candidates will be evaluated for this position by a screening panel composed of a diverse mix of senior level executives and/or equivalent selected for organizational and/or functional backgrounds relevant to this position. The panel discusses each application and reaches consensus as to the Best Qualified, Well Qualified, Qualified or Not Qualified candidates. Only the individuals in the Best Qualified category will be referred to the hiring official for interview.

    If your resume is incomplete or does not support the responses you provided in your online questionnaire, or if you fail to submit all required documentation before the vacancy closes, you may be rated 'ineligible', 'not qualified', or your score may be adjusted accordingly.

    To preview questions please click here .

    Background checks and security clearance

    Security clearance

    Drug test required

    Position sensitivity and risk
    Non-sensitive (NS)/Low Risk

    Trust determination process

    Required Documents

    Please carefully review the following list to determine what documentation you need to submit.

    Some documents may not apply to all applicants. If you are unsure, click the link for each document type to read more.

    ALL APPLICANTS: You must submit a resume supporting your specialized experience and responses to the online questionnaire.
    • Your resume should list all work experience (paid and unpaid); you should list the full name and address of the each employer.
    • Your experience listing should show the start and end dates (include month, day, and year); you must also list the average number of hours per week that you worked.
    • Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
    • For more information about what to include in your resume, please view this USAJOBS Resume Tutorial video on YouTube.
    • It is important that your resume is complete and thorough. If any of the above information is not included in your resume, we may not be able to fully credit you for your experience.

    Mandatory Technical Qualification Statements - MSWord or PDF document. The Qualification Statement must be formatted using size 12 font, with 1-inch margins and should not exceed two (2) pages for each mandatory qualifications statement. Do not use/list a Social Security Number on this document. When uploading to your USAJOBS account, select "Qualification Statement" as the document type.

    If specific educational requirements are indicated for this vacancy or you desire to submit transcripts : Documentation verifying your educational claims which can include unofficial transcripts or any report listing institution, course title, credits earned and final grade. Please see the Education section for more information.

    Current and former Federal employees: Most recent SF-50 (Standard Form 50 - Notice of Personnel Action).

    To properly verify status eligibility, your SF-50 must show the following. If you do not submit an appropriate SF-50, we cannot verify your status eligibility!
  • Full position title;
  • appointment type;
  • occupational series;
  • pay plan, grade, and step;
  • tenure code; and
  • service computation date (SCD).

  • Applicants claiming CTAP/ICTAP Eligibility (Displaced Federal employees) must also submit:
    • Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; AND most recent performance evaluation; AND SF-50 demonstrating your separation or the position you will be separated from. OR
    • Worker's Compensation Separation: Agency certification of inability to place employee AND Notification of Separation OR Separation SF-50. OR
    • Disability Annuity Termination: Notification from OPM of disability annuity termination AND Notification of Separation OR SeparationSF-50. OR
    • Military Reserve or National Guard Technician Special Disability Retirement Annuity under 5 U.S.C. 8337(h) or 8456.: Certification of special disability retirement annuity from a military department or National Guard Bureau AND Separation SF-50 of the last position held.

    Applicants claiming VETERANS PREFERENCE must also submit:
    • A copy of your DD-214, member copy 4; OR
    • Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within the last 120 days; OR
    • Veterans claiming 10 Point Preference, must also submit: SF-15 AND ALL documents indicated on the form as proof of type of preference.

    Please do not submit any additional information not requested above. Extraneous materials WILL NOT be considered.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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