Contract Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
May 08, 2021
Closes
May 11, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located in the Acquisition and Records Management Section (ARMS) of the Executive Office (EXO) within the Antitrust Division (ATR). EXO delivers the professional management services that power ATR's people and mission. Within EXO, ARMS manages Division-wide procurement activities of goods and services.
Learn more about this agency

Responsibilities

The Contract Specialist position is responsible for pre and post-award procurement activities associated with a wide range of contract values, as well as professional and technical services.

Major duties include, but are not limited to, the following:
  • Analyzing requirements; working with customers to plan and execute procurement strategy; constructing contract vehicles; and managing all phases of the acquisition process.
  • Translating complex procurement requirements into comprehensive solicitation packages, and then recommending the acquisition method most appropriate to meet program objectives and policy/regulatory requirements.
  • Conducting comprehensive procurement planning and forecasting, as well as developing and maintaining complete and accurate contract files in accordance with established guidelines.
  • Analyzing the procurement process to ensure proper procedures are followed and recommending changes to the process that will improve procurement activities for the Division.
  • Providing authoritative subject matter expertise on contracting policy and procedures, as well as advice on the legal and technical sufficiency of contract and procurement actions.
  • Interfacing with the Division staff to gather and provide authoritative information on potential contractual issues and problems.
  • Establishing applicable guidelines and procedures for compliance review to effect technical resolution of possible controversial issues and problems.
  • Utilizes the Unified Financial Management System (UFMS) to award contract actions and provides reports with data from the system regarding the status of procurement actions from pre-award to post award. Reports contract actions in the Federal Procurement Data System (FPDS), and reports actions in the Contractor Performance Assessment Reporting System (CPARS). Responds to periodic data calls.
  • Serving as an organizational liaison for budget and finance work, providing advice, documents, and counsel involving a wide variety of program and administrative expenses.


Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
14

Requirements

Conditions of Employment


  • You must be a U.S. Citizen to be considered for this position.
  • You must undergo a pre-employment security investigation.
  • You may be required to take and successfully clear a drug test.
  • You must submit a complete application package by closing.
  • You must meet all time-in-grade and qualification requirements by the closing date of this announcement.
  • SELECTIVE SERVICE: All male applicants born after December 31, 1959, must have registered for the selective service (see SSS.gov ). If selected for this position, the applicant must sign a statement certifying his registration, or the applicant must demonstrate exempt status under the Selective Service Law.
  • DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
  • This is a full-time, permanent appointment in the competitive service ineligible for inclusion in a bargaining unit.
  • This is a non-supervisory position which may require completion of a one-year probationary period, in accordance with 5 CFR 315.801.
  • The Antitrust Division participates in the E-Verify program.
  • When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.
  • This position offers career mobility opportunities to qualified Legal Division/Office of Solicitor General employees, who are encouraged to apply.
  • Applications mailed using government postage and/or internal federal government mailing systems are in violation of agency and postal regulations and will not be accepted.
  • We place a high value on diversity of experience and cultural perspective and encourage applications from all interested eligible candidates, including candidates from all ethnic and racial backgrounds, women, LGBT individuals, veterans, and individuals with disabilities.
  • Please Note: Additional selections may be made from this announcement. Also, a writing sample and a combination of 3 to 5 business and academic references may be requested of individuals identified as best qualified, to be forwarded to the selecting official along with your application package, upon referral.


Qualifications

You must meet the requirements in 1, 2, or 3 below:
  • Any of the following: (a) FAC-C Level I or II of FAC-C Course Requirements ; or a DAWIA level I or II certification. If your certification is over 2 years old, 80 hours of Continuous Learning Points are required to maintain certification. (b) At least 4 years of experience in contracting or related positions including 1 year of specialized experience at or equivalent to work at the level described below; and (c) Completion of a 4-year course of study leading to a bachelor's degree that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
  • Exception: If you were in a GS-1102 position on January 1, 2000, you will be considered to have met the educational requirements for the grade of that position. However, you will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver under Option 1 or 3.
  • Waiver: The Department of Justice's senior procurement executive has the discretion to waive any or all of the requirements of Option 1 above.

  • To qualify at the GS-13 level, you must have at least one year of specialized experience equivalent to the GS-12 level or higher in the Federal service.
    EXAMPLES of qualifying specialized experience at the GS-12 level include:
    • Conducting acquisition planning and contract pre-award functions;
    • Developing, preparing, and presenting terms and conditions in proposals related to the award of contracts;
    • Negotiating and awarding contracts;
    • Analyzing proposed price or costs;
    • Formulating procurement strategies for the acquisition of supplies or services; and
    • Interpreting and applying relevant laws, regulations, policies, standards, or procedures to specific contracting issues.

    To qualify at the GS-14 level, you must have at least one year of specialized experience equivalent to the GS-12 level or higher in the Federal service.
    EXAMPLES of qualifying specialized experience at the GS-13 level include:
    • Serving as a Warranted Contracting Officer with limited or unlimited authority; and/or progressive contracting experience which reflects contracting technical breadth/depth through increased responsibilities;
    • Providing authoritative interpretation of regulations, procedures and policies pertaining to contracting;
    • Managing, planning, directing and coordinating the work of junior specialists; and
    • Providing direction and guidance for all phases of cradle to grave contract administration/management;
    • Implementing policy and procedures;
    • Coordinating and applying advice and guidance from areas of expertise, such as technical departments, legal counsel, audit, and subordinate activities to lead negotiations and contract actions; and
    • Performing procurement planning and identifying large-scale subsystems, components, equipment, and services to be acquired by contract.

    Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position as described below, and that is typically in or related to the position to be filled.

    Education

    The following BASIC educational requirement(s) must be met in order to qualify for this position:
    • 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

    NOTE: Copy of transcripts are required, position has an educational requirement.
    Applicants must submit a copy of their college or university transcript(s) and certificates by the closing date of announcements to verify qualifications. If selected, an official transcript will be required prior to appointment.

    Failure to provide proof of education (transcripts showing date and degree confirmed (Bachelor Degree) and the 24 semester hours of required courses) and other supplemental contracting documentation will result in an incomplete application and you will not be considered.

    All academic degrees and course work must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see www.ed.gov.

    Applicants MUST submit copies of college transcripts or a list of college courses taken that identify for each course the college or university, semester or quarter hours earned, grade and grade-point received. An unofficial transcript is acceptable to qualify, but it must include your full name and you may be asked to submit an official transcript prior to appointment, if you are selected.

    Additional information

    The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is online .

    The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over candidates from other agencies for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority over other applicants who are not employees of the Department of Justice if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is online .

    The Veterans Employment Opportunity Act (VEOA) allows veterans to apply to announcements that are only open to "status" candidates, which means "current competitive service employees." To be eligible for a VEOA appointment, your latest discharge must be issued under honorable conditions (this means an honorable or general discharge), AND you must be either (1) a preference eligible (defined in title 5 U.S.C. 2108(3)), OR (2) a veteran who substantially completed 3 or more years of active service. When applying under VEOA, you must rate and rank among the best qualified when compared to current employee applicants in order to be considered for appointment. Veterans' preference does not apply to internal agency actions such as promotions, transfers, reassignments and reinstatements.

    DOJ EEO Statement/Policy
    OPM Reasonable Accommodation Policy Statement
    DOJ Reasonable Accommodation Policy Statement
    Veterans Information
    Legal and Regulatory Guidance

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Your application will be evaluated under DOJ's Merit Promotion Plan, and rated under DOJ's Category
    Rating and Selection Procedures.

    Your resume and supporting documentation will be used to determine whether you meet the basic qualifications for the position listed in this announcement. Please Note: Basic qualifications will be determined based on a comparison of your resume against the quality and extent of experience or related education as reflected in the position requirements.

    If you are found to be minimally qualified for this position, your resume and supporting documentation will be further assessed and compared to the responses of your occupational/assessment questionnaire. The numeric rating you receive will be based on your responses to the Questionnaire. The rating is a measure of the degree to which your background matches the competencies, knowledge, skills, and abilities required for this position, and will determine the rank in which you place (Qualified, Highly Qualified, or Best Qualified).

    Your application will be further assessed based upon the following competencies, knowledge, skills, and abilities:
    • Ability to provide customer service and work well with others.
    • Ensures the procurement program is administered so that program offices and user needs are met effectively and efficiently.
    • Knowledge of the principles, concepts, and techniques of the Contract Specialist.
    • Performs contract administration activities.
    • Prepares and maintains current acquisition plans, appropriate milestone charts and related schedules.

    If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your abilities. Please follow all instructions carefully as errors or omissions may affect your rating.

    Performance Appraisals and Awards:
    You will receive an additional point added to your final score for a fully successful or higher performance rating. An additional point will also be added to your final score for any one performance award received within the past three years that relates to the position for which you are applying. Please provide only one recent award. To receive credit, you must provide a copy of your performance rating and a copy of your performance award SF-50.

    We place a high value on diversity of experience and cultural perspective and encourage applications from all interested eligible candidates, including candidates from all ethnic and racial backgrounds, women, LGBT individuals, veterans, and individuals with disabilities.

    Fair & Transparent
    The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

    Equal Employment Opportunity Policy
    The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

    Equal Employment Opportunity (EEO) for federal employees & job applicants

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    Yes

    Required Documents

    To apply for this position, you must provide a complete application package which includes:

    1. Résumé or equivalent - Applicants will be evaluated based on a comparison of the position requirements against the quality and extent of experience or related education as reflected in their résumé and cover letter. Applicants are encouraged to ensure work experiences, as represented in their résumé, clearly show the possession of knowledge of the subject matter pertinent to the position, and the competencies and technical skills to successfully perform the duties of the position. A cover letter is optional.
    RESUME REQUIREMENTS: ALL APPLICANTS: you must submit a resume supporting your specialized experience and responses to the online questionnaire. The federal government has very specific resume requirements. If you have not written a federal resume before, you may want to watch this Resume Writing Tutorial video on the USAJOBS YouTube channel , or read through a helpful Resume Writing FAQ on the USAJOBS Help Site to learn what details you should, and should not, include in your resume. A CV (curriculum vitae) may not contain enough information to meet these resume requirements.
    • Your resume should list all work experience (paid and unpaid); you must list the full name and address of each employer.
    • For all types of work experience, you should indicate the start and end date (include month and year); you must also list the average number of hours per week that your worked.
    • Your resume should also include any education and training you have completed (list the program title, subject area, number of hours completed, and completion date).
    2. Completed Assessment Questionnaire.
    3. SF-50, Notification of Personnel Action (if applying as a status candidate with current or former
    Federal service) which shows type of service appointment, tenure group,
    grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form, which
    shows the length of time you have been in your current/highest grade
    (examples of appropriate SF50s include promotions, Within Grade/Range Increases, and SF-50s over
    one year old). If you have promotion potential in your current position,
    please provide proof.
    4. Most Recent Performance Appraisal (if current federal employee).
    5. SF-50, Notification of Personnel Action, documenting receipt of a Performance Award received
    within the last 3 years (if applicable).
    6. Documentation of eligibility for special hiring authorities (if applicable) to prove appointment eligibility. Examples include Schedule A disability letter, Peace Corps volunteer letter and:
  • Documentation of eligibility for CTAP and ICTAP (if applicable) - You must provide written notification of your eligibility for CTAP and/or ICTAP; your most recent Performance Appraisal, and your SF-50, Notification of Personnel Action.
  • Veterans Preference Documentation (if applicable) - If you are a discharged, non-disabled veteran, you must submit a copy of your DD-214 showing character discharge (Member Copy-4), or other Documentation of Service and Separation under Honorable Conditions. If you don't have your DD-214, you may request it after discharge from the National Archives .
    • If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, and 6) dated within 120 days of your separation.
    • If you are a disabled veteran, Purple Heart recipient, or mother or spouse of a disabled or deceased veteran, you must submit a completed SF-15 and all additional proof required by the SF-15, as applicable. If you don't have your Department of Veterans Affairs letter establishing proof of disability, you may request it online or call 1-800-827-1000.


    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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