Vehicle Maintenance Coordinator

Fairfax, Virginia
$51,805.31 - $86,341.63 Annually
May 08, 2021
May 22, 2021
Program Manager
Full Time
Job Announcement

Under limited supervision/direction, ensures operational readiness of a pool of specialized fire apparatus; conducts vehicle checks in accordance with DOOT guidelines and departmental policy; documents deficiencies in accordance with policy using the appropriate computer application(s); coordinates and corresponds both internally and externally to facilitate repairs; facilitates minor repairs using standard shop tools, both power and hand; utilizes computer application(s) to correspond and develop documents necessary to facilitate the mission. Fills in for vehicle maintenance coordinator as needed.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position description.)
  • Within a County-operated fleet maintenance program:
  • Plans and schedules a comprehensive vehicle maintenance, repair, and inspection program for public safety vehicles;
  • Maintains records and data necessary to analyze the need for vehicle reassignments and replacements, and initiates such action;
  • Monitors and maintains a "ready reserve" fleet of emergency apparatus;
  • Studies operating costs for vehicles and recommends cost effective utilization procedures;
  • Investigates complaints regarding maintenance of vehicles;
  • Coordinates the procurement of vehicle spare parts and equipment;
  • Coordinates repair work and vehicle usage with other agencies as necessary;
  • Prepares reports. Within a contractor-operated fleet maintenance program:
  • Conducts inspections of 5% of vehicles repaired by contract mechanics;
  • Prepares weekly inspection reports;
  • Reviews repair documentation/invoices to ensure that rates for labor, parts, and materials are in accordance with contractual agreement;
  • Ensures that factory warranty and recall, scheduled maintenance, and inspection work is completed in accordance with contractual agreement;
  • Investigates customer complaints, determines appropriate resolution, documents findings and follows up to ensure resolution of problems.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Knowledge of vehicle operation and maintenance problems;
  • Knowledge of emergency and non-emergency vehicle parts and equipment;
  • Ability to maintain accurate records;
  • Ability to prepare written reports;
  • Ability to effectively plan and schedule activities;
  • Ability to establish and maintain effective working relationships with co-workers and contract personnel;
  • Ability to perform basic mathematical calculations;
  • Ability to comprehend and ensure compliance with contractual agreements.

Employment Standards

Any combination of education, experience, and training equivalent to: high school graduation or a GED issued by a state department of education; PLUS five years of experience in the supervision, coordination or management of motor vehicle maintenance/repair.

  • In possession of a valid Commercial Driver's License (CDL) - Class B;
  • Previous experience in identifying and mitigating mechanical issues;
  • Previous experience in vehicle and/or fleet maintenance;
  • Previous experience in fire and rescue or emergency fleet management;
  • Previous experience with MAXIMUS M5 fleet maintenance system;
  • Previous project management within a collaborative multi-function group setting;
  • Intermediate Microsoft Office and Microsoft Access skills.

  • Driver's License (Required)
  • CDL - Class B (VA) (Required within 6 months)
  • Incident Command System (ICS) 100 (Required within 6 months)
  • Incident Command System (ICS) 200 (Required within 6 months)
  • Incident Command System (ICS) 700 (Required within 6 months)
  • Incident Command System (ICS) 800 (Required within 6 months)

The appointee to this position will be required to complete a criminal background check, driver's license check, sanctions screening and public safety background check to the satisfaction of the employer.

  • Ability to meet the requirements for a CDL.
  • Employee must be able to climb into and out of a variety of vehicles including specialized fire apparatus. Must be able to operate a wide variety of vehicles including specialized fire apparatus and materials moving equipment.
  • Lift and move up to 50 pounds on multiple occasions. Visual acuity and manual dexterity required to both read technical documents and operate electronic communications devices.
  • Employee must be able to effectively communicate with others and relay technical objectives and plans both orally and in writing .
  • All duties may be performed with or without reasonable accommodations.

Panel interview; may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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