Administrative Assistant Iv

Location
Fairfax, Virginia
Salary
$43,031.46 - $71,719.23 Annually
Posted
May 08, 2021
Closes
May 15, 2021
Ref
21-00866
Function
Administrative
Hours
Full Time
Job Announcement

This position supports the Health Department Human Resources office.
The Fairfax County Health Department is a progressive public health leader providing services that promote population health, protect public health and the environment, and ensure residents' equitable access to health services and information.

Under general supervision, processes, audits, and reconciles online time and attendance. Researches payroll discrepancies and makes corrections. Initiates payroll actions into a human resource management system associated with new hires, transfers, retirements, separations, pay adjustments, Family Medical Leave, and other miscellaneous requests. Works with hiring managers throughout the onboarding process. Ensures criminal background checks, child protective services checks and Sanction Screening checks are completed, as appropriate. Orients new employees and ensures that all employment paperwork is completed properly and timely. Consults with HR manager and HR supervisor regarding interpretation of laws, policies, procedures and regulations to department staff. Participates in financial and HR audits by providing payroll and HR information, as requested. Creates reports and compiles data for customized reports as needed utilizing a point and click enterprise ad hoc query system such as PEAQ, other county human resource information systems, and other informational technology tools. Develops and maintains basic databases and spreadsheets to track personnel information. Provides administrative support for human resources programs. Maintains personnel files and works on special projects, as assigned.

Note: The assigned functional areas of this position are payroll, personnel, reports and general administration.
The hourly salary rate will not exceed the midpoint $27.58 (commensurate with experience).

Employment Standards

EMPLOYMENT STANDARDS:
Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).

CERTIFICATES AND LICENSES:
  • Cardiopulmonary Resuscitation - CPR (Required within 60 days)
  • AED (Required within 60 days)


PREFERRED QUALIFICATIONS:
  • Two years of current work experience in a human resources office with considerable knowledge of executing payroll processes.
  • Experience assisting with personnel actions such as recruitment and on-boarding, a plus.
  • Experience handling confidential information.
  • Ability to problem solve and show attention to detail.
  • Exceptional communication skills both orally and in writing.
  • Ability to manage multiple tasks simultaneously and work in a team environment.
  • Models outstanding customer service skills with the ability to establish and maintain effective and cooperative relationships interacting in a friendly, service-oriented and professional manner with a diverse population of internal and external customers.
  • Ability to adapt to changes in a fast-paced environment.
  • Extensive experience in the use of basic Microsoft Office computer software, specifically Word and Excel.
  • Experience using human resource information systems and PEAQ (a point and click ad-hoc query system).


NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position must satisfactorily complete a criminal background check, a sanction screening, and a Child Protective Services Registry check.

PHYSICAL REQUIREMENTS:
Job is generally sedentary in nature, and job requires walking, standing, sitting (for long periods of time), and kneeling, reaching, bending, climbing stairs; uses hands to grasp, handle, or feel. Visual acuity is required to read data on a computer monitor; ability to operate keyboard driven equipment and computer. Position frequently communicates and must be able to exchange accurate information with others verbally and in writing. Employee may be required to lift or carry up to 25 lbs. occasionally . All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include a practical exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

Similar jobs