Administrative Assistant Ii

Location
Fairfax, Virginia
Salary
$35,775.79 - $59,626.94 Annually
Posted
May 08, 2021
Closes
May 15, 2021
Ref
21-00393
Function
Administrative
Hours
Full Time
Job Announcement

This is a reannouncement. Applicants who wish to revise their original application are encouraged to reapply with a revised application. Otherwise, all applicants who previously applied to req# 21-00393 do not need to reapply to be considered.

Under close supervision, provides coverage to the Circuit Court Clerk’s Office front desk area, and a variety of administrative and clerical support for the Circuit Court. Regular and predictable attendance is an essential function of the job. Promptly answers telephone calls and appropriately directs callers. Receives clients and visitors in a courteous and professional manner. Assists the clients by directing them to appropriate divisions within the Fairfax Circuit Court, or other Courts in the courthouse building when appropriate. Serves as a primary contact for proxy cards (facility access) issues. Reports the employee’s proxy cards malfunction to the Office of Sheriff to address the issues. Plans and coordinates special events and office functions, such as holiday parties and Employee Appreciation luncheon. Assists with the filing and scanning documents, and data entry as directed. Performs related duties as required.

Note: The assigned functional areas of this position are general office administration, customer service and office management.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

Scheduling & Coordinating for Others
Notifies all participants of meetings and other functions in advance;
Schedules routine meetings.

Communication
Produces and electronically distributes simple documents (e.g., flyers).

Office Management
Maintains a system for tracking the progress of work;
Orients new employees on procedures and systems.

General Administrative
Performs alpha and/or numeric filing;
Performs simple screening and sorting of mail;
Is responsible for sending dated material.

Receptionist/Public Contact
Refers calls;
Greet visitors;
Gives standard information in response to phone or in-person inquiries;
Acts as back up to other administrative positions.

Word Processing/Typing
Keys/types form letters, labels, simple documents and correspondence;
Proofs spelling.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge
Knowledge of a variety of standard office procedures;
Knowledge of specific unit terminology;
Knowledge of work done in related departments.

Communication
Ability to read and comprehend relevant documents.

Information Abilities
Ability to process and integrate simple data.

Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external
and internal contacts.

Word Processing/Typing
Basic skills in the use of Microsoft Word.

PC Skills
Basic skills in the use of applicable Microsoft software.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and one year of experience providing administrative support in the assigned functional area(s).

PREFERRED QUALIFICATIONS:
  • Some experience working in a Court and/or legal environment
  • One or more years of experience in providing front-line customer services
  • Knowledge of the Code of Virginia and regulations in relevant areas
  • Excellent attention to detail and organizational skills
  • Clear and concise oral and written communication skills
  • Experience working in a team environment
  • Ability to exercise tact, discretion, initiative, creativity, and independent judgment
  • Experience in the use of Microsoft Office computer software, especially
  • Word, Excel, and Outlook.
CERTIFICATES AND LICENSES REQUIRED:
None.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:
Ability to lift up to 30 lbs. Ability to input, access, and retrieve information from a computer. All duties may be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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