Team Coordinator/Office Manager

Location
Washington, DC
Posted
May 13, 2021
Closes
May 16, 2021
Ref
227179
Function
Administrative, Other
Industry
Other
Hours
Full Time
Job Summary/Company: Our client, a media producer of Spanish-language public interest and educational content, is looking for a Team Coordinator/Office Manager to join its team. This person will work with departments across the company to support projects in the government, nonprofit, and philanthropic sectors. This person will be a true team-builder with the capacity to develop and maintain strong relationships and communication channels company-wide. The ideal candidate is passionate about building and maintaining organizational processes, technical proficiency, and operations with resourceful, strategic and creative solutions.

Responsibilities:
  • Collaborate closely with Executive Leadership to fulfill all planned and surfacing administrative, clerical, technical, operational, marketing and personnel needs on an ongoing basis.
  • Coordinate HR elements, including employee onboarding/offboarding, advertising for new job openings, maintaining HR archives, and meeting any/all rising HR and staff needs.
  • Lead and coordinate all aspects of Company's cloud-based subscriptions, including transition from GSuite to Microsoft 365 / Sharepoint, company-wide use of Salesforce, launch of the new Digital Assets Management Systems (DAMS), as well internal and external communications tools.
  • Support the efficiency and quality of communications for clients and stakeholder relationships.
  • Ensure the company is consistently prepared, compliant and ready for any and all audits.
  • Mobilize and drive the integrated team towards forward progress, action and results, and maintain a healthy, morale-building team environment.
  • Identify potential project risks and develop contingency plans.
  • Understand and respect every department's role in delivering great work and building relationships.
  • Support all Departments with ad-hoc needs, ranging from research to vendor bidding.
  • Participate in new business and proposal efforts, as needed.

Qualifications/Background Profile:

  • Must be bilingual in English and Spanish
  • Minimum of a BA/BS degree in Marketing, PR, Journalism, or any related field
  • Passion for and experience in US Hispanic/Latinx issues required
  • 5+ years of related, client facing industry experience supporting the making and delivery of a great organization
  • Highly organized, on-time and "eagle eye" detail-oriented
  • Attention and care for others (team first)
  • No surprises - reliable and proactive communicator
  • Proficient in writing and research skills
  • Accountability and calm, confident presence
  • Experience with GSuite (Google), Microsoft 365, and Salesforce (or similar CRM)

Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

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