Senior Grants & Finance Administrator

Location
Silver Spring, Maryland-Silver Spring
Posted
May 07, 2021
Closes
Jun 11, 2021
Ref
2100018M
Function
Administrative
Industry
Healthcare
Hours
Full Time
Responsible for the financial management of a Specific Research center, this includes Sponsored programs, Special purpose funds, and the center operational budget. The Sr. financial coordinator is responsible to monitor center spending for compliance with federal, sponsor, and institutional policies. He/she will be responsible for day to day management of sponsor programs, including approving all expenses, ensure completion of time and effort certifications, working with the office of Grants and Contracts to execute various tasks related to grants and contracts. It is also his/ her responsibility to provide financial reporting, projections and assistance to the center director on the management of operational budgets. Assist with the development of budgets, submission of Grant applications, provide financial status updates, approve purchases, and give general assistance pertaining to the financial upkeep of all of a research Center awards. He/ she will be assign special projects to assist the Business manager in the development and training of staff.

Qualifications

Minimum Education
Bachelor's Degree or A combination of years of experience and/or college in lieu of BS degree. Accounting, Business Administration, Hospital Administration, Public Administration or other related field required (Required)

Master's Degree - Business, Health Administration or related field preferred. (Preferred)

Minimum Work Experience
3 years - Post award grants management experience; 1-2 Years Pre Award (proposal submission) experience. (Required)

Required Skills/Knowledge
Ability to identify problems and find creative, effective solutions. Demonstrate aptitude for quantitative analysis. Excellent verbal and written
communication skills. Ability to handle multiple tasks, meet deadlines and handle confidential materials. Ability to work independently. Demonstrate
ability to lead, train and supervise.

Functional Accountabilities

Sponsored Programs Management
1. Manage grants according to federal regulations, sponsor and institutional guidelines.
2. Present financial information to principal investigators in a well organized manner.
3. Review payroll distributions to ensure center personnel is paid according with their effort; work with Accounts Payable matters (Invoices, Check Request and Expense Reimbursements) and Purchase Requisitions as needed; complete Payroll distributions reconciliations, payroll distribution reports and effort certifications to ensure timely submission and overall compliance.
4. Monitor monthly expenditures to ensure the award is being performed in a timely manner and will not have a deficit; prepare documents for cost transfers and personnel redistributions.
5. Assist investigators by answering questions regarding their award(s) and the grants management processes; discuss strategies with investigators for continuous funding for their research and managing current awards.
6. Act as liaison between Grants Management Specialists and Research Accountants and the Principal Investigators.

Leadership and Training
1. Responsible to train and assist with the supervision of the Jr. Financial coordinator.
2. Oversee the Jr. FC management of non-federal sponsored programs.
3. Serve as a resource for Jr. and financial coordinators.
4. Mentor Grants and Contracts Administrator in knowledge and understanding of job duties.

Center Management
1. Provide 3 year projections and guidance to the Research Center director.
2. Ensure monthly certification of time and effort report.

Safety
1. Speak up when team members appear to exhibit unsafe behavior or performance
2. Continuously validate and verify information needed for decision making or documentation
3. Stop in the face of uncertainty and takes time to resolve the situation
4. Demonstrate accurate, clear and timely verbal and written communication
5. Actively promote safety for patients, families, visitors and co-workers
6. Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Organizational Accountabilities
Agency Reporting/Proposal Submission
1. Work with principal investigator to complete interim progress and/or administrative reporting requirements for the sponsor/funding agency, including requests for re-budgeting, changes in program personnel, extensions, supplements or revisions of the award.
2. Provide technical assistance to principal investigator and staff in completing the proposal for submission to the funding agency including the following tasks but not limited to: determine eligibility; interpret funding opportunity announcement (FOA) guidelines and requirements; collect pre-award compliance forms, develop detailed line-item budget; contact external sites as needed to collect subcontract documents and information (such as letter of intent, detailed budget, budget justification, etc.); complete administrative documents and data fields for each application; convert documents to PDF, attach/upload required documents using the appropriate application format and following proposal instructions.
3. Ensure application is in compliance with award terms and conditions and applicable federal and state regulations; ensure budget expenses are allowable, allocable and reasonable for specific project and proposal, when developing detailed line-item budget.
4. Initiate the pre-application meeting with principal investigator to discuss FOA and create a proposal-specific timeline for the principal investigator and his/her designate.
5. Forward electronic or paper applications to Grants and Contracts Specialist for review and approval for submission on behalf of principal investigator.
6. Finalize, assemble, make copies, prepare and mail application for submission, for paper proposals; ensure the entire application is both accurate and complete without errors before submission.
7. Prepare all just-in-time (JIT) requests and Progress reports and forward to Grants and Contracts Specialist for approval.

Organizational Commitment/Identification
1. Partner in the mission and upholds the core principles of the organization
2. Committed to diversity and recognizes value of cultural ethnic differences
3. Demonstrate personal and professional integrity
4. Maintain confidentiality at all times

Customer Service
1. Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication
1. Demonstrate collaborative and respectful behavior
2. Partner with all team members to achieve goals
3. Receptive to others' ideas and opinions

Performance Improvement/Problem-solving
1. Contribute to a positive work environment
2. Demonstrate flexibility and willingness to change
3. Identify opportunities to improve clinical and administrative processes
4. Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility
1. Use resources efficiently
2. Search for less costly ways of doing things

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

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