FACILITIES MANAGEMENT PROGRAM MANAGER

Location
Arlington, Virginia
Salary
$95,264.00 - $157,060.80 Annually
Posted
May 07, 2021
Closes
May 21, 2021
Ref
8600-21A-DES-SD
Hours
Full Time
Position Information

Salary listed above is the salary range effective July 1, 2021.

The Department of Environmental Services (DES) is seeking an experienced Facilities Management Program Manager for the Facilities Management Bureau to perform daily supervisory and program management work and to lead a team of facilities project specialists in the design and construction of facilities capital projects. The Program Manager will determine project scopes, develop work plans, and schedule assignments to ensure the successful integration of all building development and capital maintenance plans projects County-wide. This position reports to the Facilities Management Bureau Chief.

Primary responsibilities include:

  • Supervising the Facilities Project Specialists and develop staffing plans, including supporting the Facilities Maintenance Section Manager and Security Program Coordinator in facilities-related projects;
  • Providing technical, budget and schedule information for the Capital Improvement Project Budget and project management for complex facilities renovations and capital maintenance projects;
  • Ensuring projects comply with applicable codes, architectural industry standards, and regulatory requirements, including managing the progress and quality of all phases of project designs, and construction and renovations to ensure optimal use of resources;
  • Managing building maintenance, design and construction processes, and energy conservation projects which includes advising the energy group on how to increase energy efficiency in facilities;
  • Managing security fire alarm/protection systems, building energy management systems, building automation systems, and managing security and access control installation for all owned and leased facilities;
  • Managing facility maintenance contracts, reviewing and approving change orders and conducting final inspections of work before final payment;
  • Conducting comprehensive field observations on major construction projects to ensure adherence to contract specifications, applicable codes and regulations which includes reviewing the work/designs of contracted architects, engineers, and construction contractors;
  • Providing consulting services to County staff, which includes writing specifications and identifying potential construction and maintenance issues, reviewing plans with emphasis on mechanical/electrical/plumbing systems, and resolving issues that arise during construction; and
  • Reviewing Requests for Proposals (RFP's), contracts or Invitations to Bid (ITB’s), and associated purchase orders; and
  • Performing other duties assigned.
This Supervisor also provides the following services for the Facilities Design and Construction Bureau and other County agencies:

  • Reviewing plans for future construction projects;
  • Assisting agencies with writing RFP's, specifications and contracts;
  • Analyzing and troubleshooting buildings and their systems; and
  • Conducting technical analysis of contractor claims.


Selection Criteria

Minimum:

  • Bachelor’s degree in Engineering, Architectural, Business Management or related field,
  • 3 years of progressive experience overseeing building designs, capital projects, construction management and major building renovations, which also includes:
  • Managing projects, budgets, and contracts; and
  • Supervising staff.

Substitution: Additional qualifying experience may be substituted for the educational requirement on a year-for-year basis.

Desirable: Preference may be given to candidates with experience or licensure in one or more of the following:

  • Professional Engineer (PE) License in Virginia or state with reciprocity;
  • Managing Operation Budget;
  • Conducting constructability reviews and technical (Mechanical, electrical or plumbing) analysis of contractor claims;
  • Ensuring compliance with applicable codes;
  • Developing and interpreting specifications and design requirements
  • Working in a local government and/or urban environment;
  • Using the following systems; Lenel OnGuard security, Milestone Camera Monitoring, Infor EAM Work Order and/or Payment systems.


Special Requirements

Please attach a cover letter or supplemental question response that describes why you are interested in the position and your experience and accomplishments in the following areas;

  • Program management and supervision of building designs, capital projects, construction management and/or major building renovations; and
  • Supervising facilities staff, maintenance service contractors, Architects and/or Engineers.

The applicant must possess, or obtain by the time of appointment, a valid Driver License, or the applicant must have the ability and willingness to use alternative methods of transportation to perform assigned duties and responsibilities at locations other than the primary worksite. If the applicant possesses or acquires a license, the applicant must authorize Arlington County to obtain, or the applicant must provide a copy of the applicant's official state/district driving record. Any offer of employment is contingent upon a favorable review of the applicant's driving record.

A pre-employment criminal records check will be conducted. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.

Completion of the Commonwealth of Virginia Statement of Economic Interest (Financial Disclosure) form will be required of the successful candidate upon hire and annually thereafter.

Additional Information

Work Hours: 7:00am - 4:00pm, Monday through Friday. Evening and weekend work will be required in order to support a 24/7 maintenance operation. Telework and flexible work schedules are also available upon supervisor approval.

Employees who are registered as a Professional Engineer will be eligible for a pay premium of $2,600 annually.

Please complete each section of the application. A resume may be attached; however, it will not substitute for the completed application. Your responses to the supplemental questionnaire are considered part of the selection process and are required for this position. Incomplete applications will not be considered.

Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled.

Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website: www.arlingtonva.us/pers.

Permanent, Full-Time Appointments
All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:

Paid Leave : Vacation leave is earned at the rate of four hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven paid holidays each year.

Health and Dental Insurance : Three group health insurance plans are offered - a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs.

Life Insurance : A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee's age and smoker/non-smoker status.

Retirement : The County offers three vehicles to help you prepare for retirement: a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457). The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County. You contribute a portion of your salary on a pre-tax basis to this plan. General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan at five years of service. The County also contributes to this plan.

For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)) . The County also matches your 457 contribution, up to $20 per pay period, in this plan. The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit. New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay.

Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits.

Permanent, Part-Time Appointments:
Part time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.

Limited Term Appointments:
Benefits are the same as permanent appointments except that the employees do not achieve permanent status.

Temporary Regular Appointments:
Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above. They are also eligible for vacation, sick leave, and paid holidays.

Temporary Seasonal and Occasional Appointments:
Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.

01

What is your highest level of education?
  • High School Diploma/GED
  • Associate Degree
  • Bachelor's Degree
  • Master's Degree (or above)


02

Please check if you have experience in any of the following (be sure the detail of this experience is reflected on your application)
  • Managing Facility related Projects
  • Managing Budgets
  • Contract Management
  • Overseeing Building Designs
  • Overseeing Capital Projects
  • Overseeing Construction Management
  • Overseeing Major Building Renovations
  • None


03

Please check if you have any of the following;
  • Professional Engineer License (PE)
  • Engineer in Training License (EIT)
  • Project Managing Professional (PMP)
  • Certified Associate in Project Management (CAPM)
  • None


04

Please check if you have experience using any of the following systems;
  • Lenel OnGuard security System
  • Milestone Camera Monitoring System
  • Infor EAM Work Order System
  • Payment systems
  • None


05

Please indicate the amount of experience you have overseeing building designs, capital projects, construction management and/or major building renovations
  • None
  • Less than 1 year
  • 1 but less than 2 years
  • 2 but less than 3 years
  • 3 years or more


06

Please attach a Cover Letter or use the space below describing why you are interested in the position and your experience and accomplishments in the following areas: • Program management and supervision of building designs, capital projects, construction management and/or major building renovations; and • Supervising facilities staff, maintenance service contractors, Architects and/or Engineers.

Required Question

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