Facilities Operations Specialist

Washington, D.C
May 06, 2021
May 14, 2021
Full Time


The position is located in the Architect of the Capitol (AOC),Office of the Chief of Operations, Superintendent House Office Buildings, Assistant Superintendent, Facilities Support Division, Tenants Project Branch. The incumbent serves as a Facilities Operations Specialist responsible for the identification and management of maintenance tasks required in the House Office Buildings.

Learn more about this agency


The Core Hours are 7:30 am - 4:00 pm, Monday - Friday.


Oversight of Contractor Operations
  • Serves as the Contracting Officer's Representative (COR). Manages projects covering all crafts, trades and services. Oversees the preparation of contract specifications, surveillance plans, payment schedules and technical evaluation plans. Interprets contract specifications in regular dealings with contractors and customers. Witnesses and certifies for the government the technical acceptance of equipment and services provided by contractors.
  • Initiates inspection test procedures, contract modifications and standards checklists for evaluating contractor procedures and operations. Applies statistical sampling techniques to obtain and validate data. Uses evaluation methods which provide a systematic and equitable review and basis for determining acceptability or non-acceptability of performance. Evaluates the contractor's quality control system as incorporated into terms of the contract.
  • Reviews all work performed through completed work orders. Ensures adequacy and progress of work are commensurate with contract requirements. Justifies monetary adjustments in payments as required. Maintains contact with contractor personnel to exchange factual data, to secure cooperation in correcting deficiencies and to examine and evaluate contractor performance. Recommends solutions to problems and attempts to reach agreement on controversial issues with the Contracting Officer (CO).

Facility Maintenance Operations
  • Serves as advisor for all issues related to facilities management, operations and maintenance, reliability-centered maintenance, continuous commissioning, utilities management and quality assurance and maintenance contract compliance.
  • Develops and implements plans for performance of preventive maintenance, scheduled and unscheduled work and facility sustainment. Confers with building occupants and their representatives on their requirements and the status of ongoing or near-term maintenance activities. Regularly confers with service and material suppliers on the status of activities and deliverables.
  • Oversees the operation and maintenance of the House Office Buildings, their utilities and grounds. Coordinates maintenance, repair and construction projects with customers as the representative of the House Superintendent's Office.
  • Reviews and analyzes proposed and ongoing facility construction and alteration projects. Initiates action for correction or improvements as needed. Serves as a technical expert for the Facilities Support Division. Furnishes technical suggestions and advice on equipment projects.
  • Studies operational requirements, development plans and reports, operations and maintenance requirements, contractor plans and reports and other references to become thoroughly familiar with the background and status of major utility systems within the House Office Buildings.
  • Utilizes a comprehensive knowledge of facility-related operating functions to identify critical issues and determine how they may be resolved and accomplished and to determine facility and customer support requirements.
  • Initiates and recommends program or procedural changes to improve performance. Notes weaknesses or likely failures encountered and their probable causes. Recommends or implements modifications and or corrections. Determines suitability and adaptability of all program aspects.
  • Conducts conferences with customers to establish organization priorities in order to prepare program budgets. Assures that projects, plans and programs comply with statutory and regulatory requirements and limitations and interprets available written guidance to ensure work classification compliance with budget and accounting requirements.
  • Recommends options for preventive maintenance and major maintenance including approaches to be used.
  • Develops and implements a program to manage recurring work such as repetitive service calls. Publishes guidance to building occupants for providing notification of recurring services and requesting unscheduled services.

Coordination of Facility Maintenance Operations
  • Develops schedules for work within the House Office Buildings and coordinates these schedules with internal and external stakeholders.
  • Works with building occupant representatives to identify, obtain approval of and schedule user requested work within the House Office Buildings.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a U.S. Citizen.
  • You must be able to pass a drug test.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.



You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM qualification standards

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

For the GS-12, you must have at least 52 weeks of specialized experience equivalent to the GS-11 grade level in the Federal service.

Specialized experience is defined as (1) Managing a maintenance program for building complexes or other special-purpose installations, including planning maintenance activities, developing preventive maintenance programs, and budget planning; (2) Conducting surveillance activities over construction and maintenance operations performed by a variety of private contractors, including reviewing project plans and specifications for workability; (3) Serving as Contracting Officer's Representative (COR) or equivalent.


There is no education requirement and no replacement of education for specialized experience.

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING : The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:
  • Contract Administration
  • Facilities Management
  • Hazardous Materials Management
  • Communication
Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education and/or experience is cause for non-selection or disqualification from further consideration.

Please note that a complete application is required for consideration. (Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).

To preview questions please click here .

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process

Required Documents

The Architect of the Capitol's job application process is designed to ensure that we only ask you for the information that is absolutely needed to evaluate your qualifications and eligibility for the position.

To apply for this position, you only need to submit online the following: a) your resume and 2) answer the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant supplemental information. No additional documentation or attachment is required at the time of application.

We ask that you prepare and submit a resume that best describes fully your background experience, skills, abilities, education, training and other relevant credentials. The resume should include dates of employment.

Nothing further is required until it is requested by the staff of the Human Capital Management Division. If additional documentation is required for a position, you will be asked to provide it during the selection process or upon selection. At that point, we may ask you to submit documentation to support statements made in your resume.

For example, we may ask you to provide documents such as college transcripts, copy of diploma or proof of Federal employment status. If the position requires a license or certification, we will ask candidate(s) to provide proof at the time of selection.

If you are claiming veterans' preference, we may ask you to submit proof of Veterans preference (DD-214, and, if claiming 10-point preference, the SF-15 plus proof required by that form).

If you fail to provide the required documents, we will withdraw a tentative job offer made and/or remove you from further consideration.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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