Duties

Summary

Join our team! The Office of Juvenile Justice and Delinquency Prevention is in search of a Supervisory Grants Management Specialist who will share their grants expertise with states, local communities, and tribal jurisdictions in their efforts to develop and implement effective programs for juveniles. A component of the Office of Justice Programs within the U.S. Department of Justice, OJJDP works to prevent juvenile delinquency, improve the juvenile justice system, and protect children.

Learn more about this agency

Responsibilities

(The duties described reflect the full performance level of this position)

The Supervisory Grants Management Specialist of the Office of Juvenile Justice and Delinquency Prevention's (OJJDP), State Relations and Assistance Division (SRAD), oversees compliance of States and Territories with the core requirements of the Juvenile Justice and Delinquency Act of 1974, as amended (JJDP Act).

Supervisory Duties: Performs the full range of federal supervisory duties, accomplishing the work of the unit through administrative and technical supervision of subordinates. Fosters teamwork and collaboration, and facilitates effective communication between employees, supervisors, and internal and external stakeholders. Establishes and communicates performance expectations, formally and informally evaluating work. Provides training and development opportunities to staff. Resolves informal complaints and grievances, and effects disciplinary measures as appropriate to the authority delegated. Supports the DOJ/OJP Equal Opportunity Program through adherence to Merit Systems Principles, fair treatment of all employees, encouragement and recognition of employee achievements, career development, and full utilization of employee skills.

Grants and Agreement Monitoring: Serves as a technical authority in the compliance monitoring of a wide variety of complex grants and/or cooperative agreements. Completes the end-to-end grants and cooperative agreement administration process, from solicitation development to application process to awarding and project management. Provides information to awardees, other OJP and DOJ offices, federal partners, program officials, and other interested parties, such as requests from GAO, OIG, Congress and/or the White House. Reviews business-related information derived from awardee progress reports, site visits, and ongoing contact to prepare and present information to executive management with recommendations for possible agency actions if needed.

Grants and Agreements Policy: Plans, develops, analyzes, and oversees the development of grant, cooperative agreement, and related financial management policies impacting a wide range of DOJ/OJP programs. Provides expert advice and guidance on broad grant and/or cooperative agreement-related projects and programs with impact on major agency line programs. Recommends long-range policies and guidance, as well as program plans, goals, objectives, and milestones, which serve as the basis for execution of substantive changes in the administration of major agency programs.

Grants and Agreements Technical Expertise: Serves as an authoritative, pre-award negotiator and technical expert on complex and unique award types, terms, and conditions. Advises agency managers on grants and/or cooperative agreement administration matters including post-award procedures and policy interpretation. Provides expert technical advice and guidance, staff coordination, and consultation. Represents the organization in developing and maintaining effective relationships with national, state, and local experts, administrators, high-level officials, policy makers, and planners. Serves on panels, committees, and working groups responsible for conducting advanced analyses.

Travel Required

50% or less - Incumbent may be required to travel up to 40%

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment

• U.S. Citizenship required.
• Subject to background/suitability investigation/determination.
• Federal payments are required to be made by Direct Deposit.
• Requires registration for the Selective Service. Visit www.sss.gov.
• Pre-employment drug testing required.
• 1-year supervisory probationary period may be required.
• Confidential Financial Disclosure is required for this position.
• 1-year probationary period may be required.

Performs other duties as assigned.

Qualifications

MINIMUM QUALIFICATIONS:

Qualifying experience for the GS-14 level includes one year of specialized experience at least equivalent to the GS-13 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

Examples of specialized experience include:
(1) Serving as a technical expert in program, performance, and/or compliance monitoring for a wide variety of complex grants and/or cooperative agreements, such as conducting technical on-site monitoring of awardee performance to ensure compliance with financial, legal, and techncal terms of the award;
(2) Serving as a technical expert in the program and/or performance auditing of a wide variety of complex grants and/or cooperative agreements, to ensure adherence with financial, legal, and technical terms of the award;
(3) Developing grant management policies of broad applicability, and associated agency-specific implementation procedures, to ensure the consistent application of grants management rules, regulations, policies, and procedures; AND/OR
4) Conducting the full range of grants closure and disposition processes, such as preparing final assessments of compliance with agency and federal requirements (e.g. disposition of property, financial and accounting reconciliation), and resolution of adverse audit findings, identifying potential problems and recommending solutions for issues identified in the review.

TECHNICAL QUALIFICATIONS:

Applicants who meet the minimum qualifications as described above will be further evaluated based upon the following technical qualifications:

-Ability to communicate in writing;
-Ability to communicate effectively other than in writing;

-Ability to analyze organizational problems and develop solutions;

-Ability to meet and deal with others performing supervisory or leader work;

-Ability to supervise;

-Ability to develop and promote a diverse workforce;

-Ability to provide guidance on grant and cooperative agreement policies, Standard Operating Procedures, and guidelines;

- Knowledge of the financial methods, procedures, and practices used in grants and cooperative agreements;

-Ability to analyze, identify, and resolve grant and/or cooperative agreement issues.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp

All qualification requirements must be met by the closing date of this announcement.

Click here to see the full Qualifications Statement.

Education

Education cannot be substituted for experience to qualify for the GS-14 level. This position has no positive education requirement.

Additional information

This position is excluded from the bargaining unit.

TIME-IN-GRADE REQUIREMENT: Status applicants for promotion must have 52 weeks of service at the next lower grade by the closing date.

This vacancy announcement may be used to fill additional vacancies.

This position may be eligible for telework per agency policy.

OJP offers opportunities for flexible work schedules.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be considered under all categories for which you are eligible.

For All U.S. Citizens: Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. Your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Names of all candidates in the best qualified category will be sent to the hiring official for employment consideration. Candidates within the best qualified category who are eligible for veterans preference will receive selection priority over non-veteran preference eligibles.

For Status/Merit Promotion/VEOA candidates: Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on the announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your resume and application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

For Interagency Career Transition Assistance Plan (ICTAP)/Career Transition Assistance Plan (CTAP) applicants: The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, or if your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP/CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. Under merit promotion procedures, to be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. Under category rating procedures, you must satisfy all qualification requirements for the vacant position and rate equivalent to the Highly Qualified or better category using established category rating criteria.

Background checks and security clearance

Security clearance
Not Required

Drug test required
Yes

Required Documents

REMINDER: ALL DOCUMENTS MUST BE RECEIVED BY MIDNIGHT Eastern Time (Washington, D.C. time) ON THE CLOSING DATE OF THIS ANNOUNCEMENT.

REQUIRED DOCUMENTS (ALL APPLICANTS):

1. Resume and/or work history profile,
2. Responses to the online questions,
3. Veterans' Preference Documentation (if applicable; see below for more information).

ADDITIONAL REQUIRED DOCUMENTS (FEDERAL EMPLOYEES):
4. SF-50, Notification of Personnel Action (for current and former federal employees; see below for more information), and
5. Performance Appraisal (for current federal employees) Note: if not provided, will be required at time of interview.

Note: Incomplete applications will not be considered.

Veterans Preference
In order to verify your veteran preference entitlement, please submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.

If you are a disabled veteran, a Purple Heart recipient, or widow/widower of a veteran, the spouse of a disabled veteran or the natural mother of a disabled or deceased veteran, you must submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, and the other required documentation identified on the reverse side of the SF-15 to support your preference claim.

Although veteran preference points are not assigned under the category rating procedures described under How You Will Be Evaluated, veterans' preference eligibles are listed ahead of non-veterans within each category for which qualified. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category (i.e., Best Qualified).

Veterans Employment Opportunity Act
To be eligible for a Veteran Employment Opportunities Act (VEOA) appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If applying for a Merit Promotion announcement and wish to be considered under the VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required document

Interagency Career Transition Assistance Plan (ICTAP)/Career Transition Assistance Plan (CTAP)

If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(u) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the Agency notice, your most recent performance rating, and your most recent SF-50 Notification of Personnel Action for Competitive Appointment.

Non-competitive Eligibility

You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; veterans with service-connected disabilities of 30% or more; returning volunteers from the Peace Corps or Vista, Veterans' Recruitment Appointment, etc. Appropriate documentation to support your claim must be included in your application, along with the type of special appointment you are seeking.

Current/Former Federal Employees

If you are a current Federal employee in a permanent, competitive service position, you must submit document to confirm your status. Failure to submit an appropriate SF-50 will automatically disqualify you from further consideration.

- Submit an SF-50 (Notification of Personnel Action) or other official agency documentation that shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".).

- Submit your most recent Performance Appraisal (dated within the last 18 months) or a separate statement explaining why you are unable to submit your appraisal. If not provided at time of application, it will be required at time of interview.

If you are a former Federal employee who is reinstatement eligible based on prior federal permanent competitive service, you must submit documents to confirm your eligibility.

- Submit an SF-50 (Notification of Personnel Action) or other official agency documentation that shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".)

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.