Duties

Summary

This position is located in the Federal Aviation Administration (FAA), Office of the Administrator, Office of Administrative Operations/ Executive Secretariat (AOA-1). This organization functions as the Administrator's Agency-wide coordination and communications mechanism for written correspondence. It is the authoritative channel for official written communications between the FAA, Secretary of Transportation, Congress and the White House.

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Responsibilities

As a Supervisory Management and Program Analyst, he/she applies advanced knowledge of management and program principles to direct a staff of analysts responsible for identifying, routing, controlling, coordinating, editing, and dispatching correspondence addressed to, signed by, or of current or potential interest to the Administrator/Deputy Administrator and Chief of Staff of the Federal Aviation Administration (FAA). This includes congressional inquiries, correspondence referred from the White House, the Secretary of Transportation, and correspondence from private industry and the general public with varying levels of interest. He/she acts as the Deputy Manager of the Office of Administrative Operations/ Executive Secretariat (AOA-1). This work is critical to the operation and success of the FAA.

Work usually includes a mixture of routine and complex projects/programs based on the objectives of the FAA Administrator. Managerial duties typically affect employees and managers throughout the FAA and include planning; communicating the Administrator's vision and objectives; setting priorities; assigning tasks and responsibilities; monitoring and evaluating performance; coaching and developing employee capabilities; approving leave; and taking, recommending or approving corrective/disciplinary actions, as appropriate.

He/she defines, plans, and organizes assigned budget, staff, and other resources to accomplish objectives for more than one project/program. Manages budget and either reallocates resources among projects/programs or requests additional resources, as needed. Performs critical aspects of the budget planning process, including projecting short-term and long-term future needs and justifying resource requirements. Actively promotes, supports, and participates in the FAA's Equal Employment Opportunity and Diversity Program.

He/she is the primary advisor and Deputy to the Manager of Administrative Operations and Executive Secretariat regarding the Administrator's Correspondence Program. This includes all aspects of the correspondence program, i.e. policies, processing, and oversight. Reviews and evaluates correspondence signed by the Secretary of Transportation, the FAA Administrator, or FAA Deputy Administrator, to ensure compliance with correspondence policies and procedures. He/she demonstrates an advanced knowledge of internal organizational relationships, as well as relationships with the White House, other Federal departments and agencies, congressional offices, and aviation related organizations. Additionally, he/she exercise significant responsibility/authority in advising Agency leadership in the Office of the Administrator, lines of businesses, and staff offices. As the Deputy Manager, he/she carries out continuing responsibility for managing of the correspondence program and speaks with the same authority and level of responsibility as the manager.

He/she applies experience using automated tool such as spreadsheets and database software to track, extract data, and prepare detailed reports and trend analysis for management use and decision-making. He/she oversees the development of statistical charts and graphs to clearly articulate trends or to highlight information that leads to data driven decision-making.

Contacts are primarily within the Executive Secretariat and with subordinates, peers, and higher-level managers to discuss the status of projects/programs and to plan for the future. In some areas, he/she may have frequent contact with customers, other government entities, and other external parties to interpret policies/procedures or for other project/program purposes. He/she has authority to make commitments within guidelines.

Travel Required

Occasional travel - The job may require travel from time- to-time, but not on a regular basis. The travel may be for training or other work-related duties.

Supervisory status
Yes

Promotion Potential
NA

Requirements

Conditions of Employment

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Must submit an SF50 (See Required Documents)

Qualifications

To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-I, FG/GS-13 level. This experience is typically related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been at least equivalent to the next lower level in the normal line of progression for the occupation in the organization.

Specialized experience is defined as:

• Experience using automated tool such as spreadsheets and database software to track, extract data, and prepare detailed reports and trend analysis for management use and decision-making.
• Experience evaluating and analyze correspondence, ensuring compliance to correspondence policies and procedures.

You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.

Eligible applicants meeting the minimum qualification requirements and/or selective placement factor(s) (SPF) may be further evaluated on the Leadership & Management Dimensions and/or Technical Requirements listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: (1) score order; (2) category grouping; or (3) alphabetical; or (4) priority grouping referred to the selecting official for selection consideration.

Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE. You may be asked to provide evidence or documentation that you have this type of experience later in the selection process. Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification.

*Applicants who fail to demonstrate possession of any of the above criteria AND who do not provide the required documentation will receive no further consideration for this position.*

Applicants may be asked to verify information on your application for employment with the FAA.

**All qualification requirements must be met by the closing date of this vacancy announcement.**

Education

Education cannot be substituted for experience.

Preview Job Questionnaire
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.

Additional information

We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.

NOTES:

1) As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each Leadership and Management Dimension and Technical Requirement.

In lieu of providing a narrative response in the text box listed below each Leadership and Management Dimension and/or Technical Requirement, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each. Your work history examples should be specific and clearly reflect the highest level of ability. Your answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a human resource specialist as appropriate.

2) This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: http://jobs.faa.gov/FAACoreCompensation.htm .

3) Unless previously completed, the incumbent must satisfactorily complete a 1-year probationary period to remain in this supervisory or managerial position.

4) This Level 2 (Non-Critical Sensitive; Secret) position requires favorable adjudication of an Access National Agency Check and Inquiries (ANACI) background investigation prior to appointment, unless a waiver is obtained.

5) Some, all, or none of the applicants may be interviewed.

NOTE: Due to the Pandemic, and individual states with different phases of reopening, the selectee's report date to the official duty station/facility may be delayed until such time as employee is allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is safe to relocate.

This is not a bargaining unit position.

Links to Important Information: Locality Pay , COLA

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

Background checks and security clearance

Security clearance
Secret

Drug test required
No

Required Documents

Only supplemental documentation (e.g. transcript, certifications, SF-50, and/or veterans' documentation) will be accepted in combination with your on-line application. These documents must be uploaded or faxed to 202-267-7032 or 1-866-291-3009 on or before the closing date of the announcement. All submitted documents must reference the announcement number.

For guidance on how to create a Federal resume, visit http://www.archives.gov/careers/jobs/forms/resume-guide.pdf.

Failure to submit all required documents by the closing date will result in a finding of ineligible. We are not responsible for incomplete, illegible or missing documents.

Please DO NOT email your application documents. We cannot accept documents received via the email system. Documents sent via email will NOT receive consideration.

If you are a current or former Federal employee (including a current FAA employee), you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are a current Federal employee and need a current copy of your SF-50, please contact your personnel office. If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/ . If you are a former Federal employee, you can obtain a copy of your SF-50 by writing the National Personnel Records Center Annex, 1411 Boulder Boulevard, Valmeyer, IL 62295. Additional information is available from this link: http://www.archives.gov/st-louis/civilian-personnel/ .

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.