Director, Administrative Services Division

Employer
USAJobs
Location
Washington, D.C
Posted
May 04, 2021
Closes
May 07, 2021
Function
Executive, Director
Hours
Full Time
Duties

Summary

This position is located in the Administrative Services Division (ASD) of the Executive Director's Office and serves as the Agency's Senior Contracting Officer and Director of the Administrative Services Division. The Division is responsible for planning, organizing, implementing and administering Authority Programs for procurement of supplies, services and leasing in support of all Authority Headquarters and Regional Offices.
Learn more about this agency

Responsibilities

ASD Management
As the ASD Director, the incumbent provides hands on performance as well as directs and provides guidance to all Division Personnel by serving as a first-line supervisor over subordinates with comparable work at the GS-14 level and below. Incumbent also provides oversight for contracting and administrative support services that are performed by contractors. The incumbent is regarded as an integral part of the Agency's program planning. Consequently, the incumbent is expected to participate fully in planning short-term and long-term agency strategic planning goals and developing administrative services programs and policies to accomplish agency objectives. As well as, provides oversight and coordination of Inspector General Audits within the ASD office. Specific duties and responsibilities are reflected below:

Procurement
The Director serves as the Agency's senior contracting officer and is responsible for supervising and reviewing the work of the Lead Contracting Officer. This work includes: (1) soliciting, evaluating, negotiating, and awarding contracts with commercial organizations, nonprofit organizations, and Federal, State and local governments for providing products and services; (2) administering contracts by assuring compliance with the terms and conditions of contracts, including resolution of problems concerning obligations of the parties; (3) terminating contracts by analyzing, negotiating, and settling claims and proposals; (4) analyzing and evaluating cost or price proposals and accounting systems data; (5) planning, establishing, or reviewing contracts, programs, policies, or procedures; (6) formulating and administering policies and procedures to ensure achievement of Federal socioeconomic goals, such as those affecting small business, labor surplus areas, and disadvantaged business firms; (7) developing acquisition strategies and directing or managing procedures; and (8) providing staff advisory services to supervisor and other management officials on new and/or existing contracts.

The incumbent is responsible for ensuring that procurement activities are conducted in accordance with all applicable laws, rules and regulations. The incumbent is also responsible for ensuring that ordering offices and COTRs are advised of their responsibilities. The incumbent conducts evaluations of the procurement operations to ensure the timeliness and effectiveness of procurement actions. The incumbent is responsible for the overall management of the purchase card program. The incumbent must be certified FAC-C level III.

Space Management
The Director manages all space management activities for the Agency and acts as the focal point with the General Services Administration (GSA) on all agency-space and lease issues. The incumbent analyzes space requirements, develops budgetary justifications, and negotiates with GSA officials. The incumbent serves as the in-house expert in dealings with GSA on all space requirement and lease issues. The incumbent's recommendations and commitments are expected to enhance the efficient use of space within the Agency. The incumbent works with Agency offices on the most efficient use of their space to meet agency's goals and objectives.

Property Management
The Director is responsible for the establishment of a property management program. This program includes:
  • Determining depreciation and maintenance costs used to determine replacement needs of equipment under the Division's control;
  • Establishing and implementing standards and controls for effective use of furniture and equipment;
  • Planning for the future needs in all phases of equipment usage and providing budgetary requirements to accomplish their purpose.
  • Advising Budget and Finance of changes in property accounts as required to maintain proper dollar value of equipment; and maintaining an Agency supply room.
The incumbent is responsible for the management of the printing of reports, publications, briefs and decisions. The incumbent is responsible for ensuring that all requests for printing are in conformance with all applicable laws, rules and regulations. The incumbent maintains liaison with the Government Printing Office.

Other Program Responsibilities include:

1. Building Maintenance and Reporting
2. Occupational Health and Safety Program
3. Continuity of Operations (COOP)
4. Security Program
5. Commuter Management Program


Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
Yes

Promotion Potential
15

Requirements

Conditions of Employment


The incumbent must be familiar with budgetary and financial policies, procedures, and practices. Specific knowledge, skills, and abilities required are as follow: Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production. Contract Management: researching, applying laws, regulations, and policies governing the Federal Acquisition and Contracting Program Government Procurement: Extensive experience in which applicant has demonstrated his/her mastery in purchasing products and services using a variety of procurement methods within a procurement environment that involved the entire process from the inception of a program to completion of the contract. Leadership: Inspires, motivates and guides others toward goal accomplishment; coaches, mentors, and challenges subordinates; adapts leadership styles to a variety of situations; models high standards of honesty, integrity, trust, openness, and respect for the individual by applying these values to daily behaviors.

Qualifications

In order to receive full consideration, applicants must have:

Specialized Experience: One year of specialized experience equivalent to at least the next lower level in the normal line of progression that demonstrate knowledge of the methods and procedures for providing or performing a variety of functions and services applicable to the position to be filled.

Your resume serves as the basis for qualification determination and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity.

Time-In-Grade Requirements - If you are a current or former Federal employee you must have completed one year of time-in-grade at the next lower grade level by the closing date of this announcement, or previously served at the same or higher grade as the position being filled.

Probationary Period - If this is your first year of service in a career-conditional appointment and/or becoming a first time supervisor, then you must serve a probationary period.

Education

There is no educational substitute at this grade level.

Additional information

  • Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/ .
  • Equal Opportunity Employer - FLRA is an Equal Opportunity Employer. All applicants will receive consideration regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, physical disability, genetic information (including family medical history), political affiliation, union affiliation or non-affiliation, marital status, or any other non-merit reason. Equal employment opportunity policy: The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.
  • Hatch Act - The Hatch Reform Amendments of 1993 (Public Law 103-94) prohibit individuals from requesting, making, transmitting, accepting, or considering political recommendations (as defined in 5 U.S.C. 2202) in effecting personnel actions.
  • Reasonable Accommodation - FLRA provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application or hiring process, please notify the FLRA's Human Resources Division. Decisions on reasonable accommodation requests will be made on a case-by-case basis.
  • Transportation and Relocation Expenses Are Not Authorized-FLRA will not pay any travel, transportation, or relocation expenses. Any travel, transportation, and relocation expenses associated with reporting for duty are the responsibility of the selected candidate.
  • Promotion Potential - FLRA is not making a commitment and is not obligated to provide future promotions to you if you are selected for a vacancy with promotion potential. Future promotions will be dependent on performance, workforce analysis, and budget approval.
  • All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
  • Special Appointing Authorities - If you are applying under the special appointing authority such as those authorized for the severely disabled (Schedule A) or Vietnam era and disabled veterans (VRA), you will be asked to submit documents showing eligibility to non-competitively apply under Merit Assignment announcements. Please indicate the type of special appointment you are seeking on your application. For more info on non-competitive appointments and supporting documents, please visit Federal Employment of People with Disabilities or Feds Hire Vets - Special Hiring Authorities for Veterans.


How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

A review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.

Candidates who apply under Competitive Merit Promotion procedures will undergo a qualification review to determine if they are highly qualified based on the content of their resume and their responses to the questionnaire. Highly qualified candidates will be referred if all required supporting documentation has been provided.

Candidates who apply under Noncompetitive and Special Hiring Authorities procedures will undergo a qualification review to determine if they are minimally qualified based on the content of their resume and their responses to the questionnaire. Qualified candidates will be referred if all required supporting documentation has been provided.

Background checks and security clearance

Security clearance
Confidential

Drug test required
No

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Suitability/Fitness

Required Documents

All Applicants: You must submit a resume supporting your specialized experience. The following documents must be included in your package by the closing date of the announcement.
  • Resume showing relevant experience (start/end dates in this format: mm/yy). Content of your resume will be used to verify your qualifications. Therefore, it is important that the information be specific, detailed where appropriate and complete. Please also include:
  • Position title, grade, series and agency name of each employer
  • Education and training you have completed.
  • Completed Online Assessment Questionnaire.
  • Notification of Personnel Action (SF-50) - All current or former Federal employees must submit a copy of your SF-50 with position, pay plan, series, grade level, tenure, agency and salary. If you are applying for a higher grade, please provide the SF-50 which demonstrates serving 52 weeks at the next lower level, or at the highest grade level achieved. If you have promotion potential in your current position, please provide proof.
  • Form DD-214 OR VA letter and Standard Form 15, if eligible under VEOA or VRA.
  • Proof of eligibility if applying under a special appointing authority.
  • Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable at this time; however, official copies will be required prior to entrance on duty) or a list of coursework with hours completed. Education must be from an institution accredited by an agency recognized by the U.S. Department of Education.

    Are you claiming special priority selection rights under the Agency Career Transition Assistance Program (CTAP)? You must submit a separation notice; your most recent SF-50 (noting your current position, grade level and duty location); a current (or last) performance rating of record of at least fully successful or equivalent; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; or a Military Department of National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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