Government Information Specialist PD 15r379 - Office of Operations, Executive Secretariat
Duties SummaryThis position is located within the Health Resources and Services Administration, Office of Operations, Executive Secretariat. The duty location for this position is in Rockville, MD. **Applicants please note: Additional selections may be made across the Department of Health and Human Services through this vacancy announcement.** Learn more about this agency ResponsibilitiesAs a senior Government Information Specialist, you serve as an expert resource for HRSA and, as necessary, for other HHS agencies, and Federal Offices on all aspects of the FOIA, including issues of confidentiality; withholding of sensitive administrative or competitive information; and the collection, retention, dissemination and destruction of records. Your major duties and responsibilities include: Composing clear and concise FOIA response letters, if necessary, citing the applicable FOIA exemptions(s) that provide the statutory authority to withhold some or all of the requested records. Reviewing and analyzing appeals from requesters challenging the withholding of requested information, and/or the imposition of fees in light of applicable laws, regulations, and/or additional justification provide by the requestor. Performing a variety of administrative functions such as compiling the Annual FOIA Report on fiscal year FOIA activities as requested by the FOIA. Writing and developing training materials, including model letters and new guidance on exemptions and regulations regarding the release of documents. Preparing and presenting training for the FOIA Office staff, Gatekeepers and/or HRSA staff regarding the FOIA in general and specific FOIA issues, including the latest information regarding the application of the FOIA exemptions. NOTE: Do not cut and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. Travel Required 25% or less - You may be expected to travel up to 25% for this position.Supervisory status No Promotion Potential None Job family (Series) 0306 Government Information Specialist Help Requirements Conditions of Employment U. S. Citizenship is required. All qualifications and time-in-grade requirements must be met by the closing date of the announcement. Federal applicants must submit an SF-50 to show status and time-in-grade. Males ages 18 through 25 must be registered with the Selective Service. PHS Commissioned Corps applicants must submit current personnel orders. A one year probationary period may be required. Position is not in the Bargaining Unit. Recruitment incentives are not authorized. Student loan repayment incentive is not authorized. Employment is subject to the successful completion of the pre-appointment process (ie, background investigation, verification of qualifications and job requirements, completion of onboarding forms, submission of required documents, etc.) Qualifications THESE QUALIFICATION REQUIREMENTS MUST BE MET BY THE CLOSING DATE: 04/23/2021 Do not cut and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. In order to qualify for this position at the GS-14 level, your resume must clearly demonstrate that you have one full year of specialized experience comparable in difficulty and responsibility to at least the GS-13 level in the federal service. Specialized Experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position and is typically in or related to the work of the position to be filled. To be creditable, an applicant's one full year of specialized experience must demonstrate the knowledge, skills, and abilities necessary for successful job performance. Examples of qualifying specialized experience equal to the GS-13 level include performing the following types of tasks on a regular and recurring basis: Providing authoritative guidance to agency internal and external stakeholders on current, proposed, or new FOIA-related policies and regulations; conducting preliminary reviews of all FOIA requests received by an organization to determine whether they are subject to withholding under the Act; and, analyzing and evaluating appeals of FOIA request denials, conferring with organization leadership and legal counsel and presenting the results for use during appeal hearings. Experience refers to paid and unpaid experience, including volunteer work done through National Service Programs (eg, Peace Corps, AmeriCorps) and other organizations (eg, professional; philanthropic; religious; community; student; social). If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics): FEDERAL GOVERNMENT INFORMATION MANAGEMENT - Interpreting and applying laws, regulations, policies and guidance to provide access to Federal agency records/ information, while ensuring information is appropriately disclosed in accordance with Freedom of Information Act and/or Privacy Act. TECHNICAL WRITING - Prepares written documentation to transfer technical information about concepts, situations, products, services, or results to audiences with varying levels of technical knowledge. TRAINING - Seeks, develops and delivers useful, relevant training for growth or performance enhancement. TO PREVIEW THE OCCUPATIONAL ASSESSMENT QUESTIONNAIRE, please click on the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11082578 Current status candidates must meet Time-in-Grade (TIG) by the closing date of this announcement. To allow us to verify that you meet TIG requirements, provide any of the following SF-50s: Please Note: Current year pay adjustments are not acceptable for verifying TIG (ex. 2021 general increases cannot be used to verify TIG). Competitive or Career-ladder promotion to your highest grade (this does not include 120 day temporary promotions) Regular Within Range Increase (WRI) or With In Grade (WGI) increase at your highest grade (this does not include quality step increases (QSIs). Competitive career/career-conditional appointment to your highest grade. SF-50 at your highest grade held, that is at least one year older than the announcement closing date of 04/23/2021. Not sure which SF-50 to submit? Check out our video Go here to watch the video on the SF50s to submit in your application package . Education This job does not have an education qualification requirement. Additional informationIf you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. HHS is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status or other differences. Click here for information on " Federal hiring for individuals with disabilities ". Security and Background Requirements: If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action. E-Verify: HRSA participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify). E-Verify helps employers determine employment eligibility of new hires and the validity of their social security numbers. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. Creditable Service: A newly appointed or reappointed employee may receive service credit for annual leave for prior work experience directly related to the duties of the position being filled. The use of this service credit is at the discretion of the selecting official and must be finalized prior to selectee's entrance on duty. For more information, please click here . If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 (Member 4 Copy), or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. Click here for more information on veterans' preference . Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP): Click here HRSA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. Telework eligibility may be discussed during the interview process. Read more How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above. Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS. To determine your qualifications and referral status, we may review your resume and supporting documentation and compare it against your responses to the vacancy questionnaire. Ensure you support your self-ratings by the information you provide in your application. We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating. Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy. Persons listed as having knowledge of your past accomplishments or experience in your application may be contacted for verification purposes at any time. Verification may, but need not, begin prior to receiving an offer. To be considered well qualified for the purposes of the Career Transition Assistance Program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP) , you must substantively exceed the basic qualifications by scoring at least an 85 on the assessment and meet all eligibility, physical, medical, suitability, and all other requirements. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Read more Background checks and security clearanceSecurity clearance Other Drug test required No Help Required DocumentsThis agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact either HRSA's Office of Human Resources at (301) 443-3780 or by email: firstname.lastname@example.org or HRSA's Reasonable Accommodation programs at (301) 443-2538 or by email: RA-Request@hrsa.gov . You must contact the Reasonable Accommodations Program prior to the closing date of this announcement to receive assistance. The decision on granting reasonable accommodation will be made on a case-by-case basis. Hours of operation: Monday through Friday 7:30AM to 4:00PM EST (except Federal holidays). Submission of a resume alone is not a complete application. To apply for this position, you must provide a complete online Application Package which includes: 1. A current Resume - For resume writing guidance, please visit USAJOBS Resources Center or view their video tutorial. Your resume must thoroughly describe how your skills and experiences align to the criteria defined in the "Qualifications" section of this announcement and it must support your responses to the assessment questionnaire. We cannot assume you have performed the necessary experience required for this position regardless of your employment history or academic career. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builde r. If you choose to use your own resume, curriculum vitae, or any other written form you choose, then you must ensure it contains all of the required information and you organize it so we can associate the following information for each experience/position: Job title Name of employer Beginning and ending dates of employment (month/day/year format) Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience. Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable) Your resume must show the series and grade or equivalent for all federal positions you have held (if a federal position). You must also ensure that the duties performed are clearly matched to each period of employment. Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) on your resume or cover letter. We will not access web pages linked on your resume or cover letter to determine your qualifications. 2. A complete Assessment Questionnaire 3. Other supporting documents to be submitted with application: Veterans' Preference Documentation, if applicable, a DD-214 Member 4 copy, which shows type of discharge. If still active, provide an official Statement of Service. Any other documentation such as VA letter documenting disability, SF-15, and any other required supporting documentation based your veterans' preference claim. SF-50: Federal applicants must submit an SF-50 (Notification of Personnel Action) that shows status and time-in-grade, and its full performance level. If you are an HHS employee you may obtain a copy of your SF-50 from eOPF. If you have separated from Federal Government employment, you may obtain a copy of your SF-50 via: National Personnel Records Center, Annex, 1411 Boulder Boulevard, Valmeyer, IL, 62295; FAX (618) 935-3014 ; Email CPR ; or visit the National Archives Website . Personnel Orders: PHS Commissioned Corps Officers must submit a copy of latest personnel orders in lieu of SF-50. Peace Corps volunteers must submit a copy of your "Description of Service (DOS)" in lieu of the SF-50. If you do not have one you should email the Peace Corps Office of Volunteer and PSC Financial Services at email@example.com . If you are currently serving in a pay banded position, please include a copy of your pay band chart with your application. College transcripts (if the position has a positive education requirement, or you are qualifying on the basis of education). For Resume and Application Tips visit the USAJOBS Resource Center . The complete Application Package must be submitted by 11:59 PM (EST) on 04/23/2021. Help BenefitsA career with the US Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits . Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.