Administrative Officer

National Endowment for the Arts
Washington, DC
Apr 27, 2021
May 05, 2021
Full Time
SummaryThis position is located within the National Endowment for the Arts, in Washington, District of Columbia.This is a great opportunity to join a mission-driven organization with a generous benefits package; paid vacation, sick leave, holidays, health and life insurance, and excellent retirement package. Learn more about this agency ResponsibilitiesThis position is located in the Administrative Services Office, Office of the Deputy Chairman for Management and Budget, National Endowment for the Arts (NEA). You will serve as the Director of the Office of Administrative Services and in this capacity, you will:Direct the agency administrative services functions and admin budgets providing staff with advice and guidance in the areas of directives updates, space management, records management, resource supply, emergency management, travel management, and inventory management.Oversee staff who manage procurement and contracting activities for NEA to include policy development, solicitation development and issuance, technical evaluations, contract negotiations and award, modification issuance, options exercise, contract management, performance reviews, and contract close outs.Serve as the agency liaison with other federal agencies such as GSA (building, property and facilities, lease negotiation, and relocation efforts), NARA (record retention), Government Publishing Office (GPO) agency printing, and FEMA (emergency planning), as well as Federal Advisory Committee Act (FACA).Supervise staff and serve as the contracting officer representative for contractors in support of the Administrative Services area. Ensure work is planned, prioritized, and completed; that subordinates are provided adequate direction, and their work is evaluated and problems are resolved in a timely manner.Travel Required Occasional travel - You may be expected to travel for this position.Supervisory status Yes Promotion Potential 15 Job family (Series) 0341 Administrative Officer Help Requirements Conditions of Employment Status Candidates must submit an SF-50 and recent appraisal.Time-in-Grade must be met by the closing date of the announcementMust be a US Citizen or NationalOnly experience obtained by the closing date of this announcement will be considered.Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level). Qualifications In order to qualify for this position, you must have at least one year of full-time specialized experience comparable in scope and responsibility to the GS-14 level in the Federal service, with experience in performing ALL of the following duties: leading the administrative services functions and activities of an organization; performing facilities management and records management; developing and managing the execution of annual operating plans and budgets; serving as liaison with other organizations; and providing a full range of contract services to include the development and issuance of solicitations, contract negotiations and award, issuance of contract modifications, and contract closeout.You must clearly show in your resume and claim on the questionnaire how you meet ALL of the above experience, or you will be rated ineligible.In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered.Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience. Your resume must demonstrate at least one year of specialized experience at or equivalent to the advertised grade level or pay band in the Federal service or equivalent experience in the private or public sector.You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the dates worked and total number of hours per week.Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (eg, professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education This job does not have an education qualification requirement. Additional informationVeterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well-qualified for the position with a score of 85 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information: Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements: Persons with Disabilities-Schedule A Special Hiring Authority for Certain Military Spouses Other Special Appointment AuthoritiesMales born after 12-31-59 must be registered or exempt from Selective Service, Veterans, Peace Corps/VISTA volunteers, persons with disabilities, and those covered under the Interchange Agreement possess a wealth of unique talents, experiences, and competencies that can be invaluable to the NEA mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the documentation that is required, click on the links in Who May Be Considered section or contact the Servicing Human Resources Office listed at the bottom of this announcement.If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.You are encouraged to apply online. If you are unable to apply online, please use the Alternate Application link listed in the Other Information section of this vacancy announcement. Applicants are strongly encouraged to apply online if at all possible. Applying online, through your USAJOBS account, will expedite the application process and allow you to check your application status as well as verify the documentation submitted with your application. If you utilize the Alternate Application method, your USAJOBS account will not display this application and you will not receive status updates.Applicants are encouraged to use the USAJOBS resume template. However, if you do not use the template you must ensure that your resume contains ALL required information which includes hours worked, starting & ending month and year, and if Federal employment (series, pay plan, and grade). Read more How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above. Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):Ability to establish and implement office plans and goals., Knowledge of federal agency administrative services functions., Knowledge of Federal procurement regulations and contracting principles., Skill in interpersonal communications., and SupervisionCandidates who apply under Competitive Merit Promotion procedures will undergo a quality review to determine if they are best qualified based on the content of their resume and their responses to the questionnaire. Best qualified candidates will be referred if all required supporting documentation has been provided.Candidates who apply under Noncompetitive and Special Hiring Authorities procedures will undergo a quality review to determine if they are minimally qualified based on the content of their resume, supporting documentation submitted and their responses to the assessment questionnaire. Read more Background checks and security clearanceSecurity clearance Other Drug test required No Position sensitivity and risk Non-sensitive (NS)/Low Risk Trust determination process Credentialing Help Required DocumentsThe following documents are required and must be received by the closing date of this announcement:1. A complete Resume (which includes hours worked, starting/ending dates (month and year), and if Federal employment - series, pay plan and grade).2. A complete Online Questionnaire3. An SF-50. Showing title, series, grade, FPL, duty station and Competitive status (if a current or former Federal employee)4. Most recent Performance Appraisal (if a current Federal employee or recently separated within previous year)5. Other Supporting Documents:Document(s) for special appointment (if applicable)Veteran Documents, ( if applicable, a DD-214, SF-15, VA Letter, etc.)ICTAP/CTAP documents (if applicable)Miscellaneous (as required by position) Help BenefitsA career with the US Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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