SummaryYou will serve as a Secretary in the Missile Systems Integration and Weapons Effect Division (H30); Weapons Control and Integration Department of NAVSURFWARCENDLD. If selected, you will serve as the H30 Division Secretary. Learn more about this agency Responsibilities You will provide direct guidance on process, policy and procedures to the Branch Secretaries. You will stay abreast of policy and procedure updates related to administrative and secretarial support duties and disseminates updated information to the branch secretarial staff. You will stay abreast of training requirements with respect to secretarial staff and disseminate appropriate information. You will provide feedback support to the department/Branch secretaries when support is required, delegating work as needed. You will develop official correspondence in accordance with the Navy Correspondence Manual and other official reference material. You will assist with compiling travel orders and claims using the Defense Travel System (DTS). You will process clearance requests through JPAS utilizing the Visitor Control Point System (VCPS) as needed. You will prepare training requests using Adhoc Training Request in Enterprise Resource Planning (ERP) while maintaining a complete understanding of the latest policies and guidelines. You will serve as Division Training Coordinator. You will prepare requisitions using Department requisitioning process. You will ensure timekeeping ERP procedures are followed throughout the Division, specifically entered daily and accurate entries. You will answer phones and greet visitors. You will coordinate and maintain division action items. You will coordinate the set-up of division events such as workshops, training sessions, and special meetings. You will maintain the Division Head calendar and make commitments for the manager with regard to scheduling and established policies. Travel Required Occasional travel - You may be expected to travel for this position.Supervisory status No Promotion Potential 6 Job family (Series) 0318 Secretary Similar jobs Office Secretaries Secretaries, Office Help Requirements Conditions of Employment Must be a US Citizen. Must be determined suitable for federal employment. Must participate in the direct deposit pay program. New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement. Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326. Males born after 12-31-59 must be registered for Selective Service. You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal. This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time. Qualifications Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level in the Federal service or equivalent experience in the private or public sector as a Secretary or as the principal clerical or administrative support position in an office. Examples of qualifying experience may include: drafting, proofreading, or editing correspondence; completing a variety of administrative tasks using office automation equipment and software; maintaining records or files; maintaining calendars for management; scheduling meetings; greeting visitors and answering phones; arranging travel.Additional qualification information can be found from the following Office of Personnel Management website:https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-SeriesExperience refers to paid and unpaid experience, including volunteer work done through National Service programs (eg, professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Education The following education may be substituted for specialized experience:One full year of graduate level education that is directly related to the position being filled. https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/students/federal-occupations-by-college-major/-OR-A combination of experience and education as described above that equates to one year of experience. My percentage of the required education plus my percentage of the required experience equal one hundred percent.Additional informationThis position is covered by the Department of Defense Priority Placement Program.Additional vacancies may be filled by this announcement.A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center.Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: Spouse Preference applicants will receive priority consideration at the Full Performance Level (FPL) and if determined to be Best Qualified at the FPL, and selected, must be placed at the FPL. A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.This position is eligible for part time, full time or ad-hoc telework at the discretion of management.Read more How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above. In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement. You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies:CLERICAL SUPPORT FUNCTIONSCORRESPONDENCEOFFICE AUTOMATIONWRITTEN COMMUNICATIONYou should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible/not qualified.Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.All eligibility, qualifications, and time-in-grade requirements must be met by the closing date of this announcement.Read more Background checks and security clearanceSecurity clearance Secret Drug test required No Position sensitivity and risk Noncritical-Sensitive (NCS)/Moderate Risk Trust determination process National security Help Required DocumentsYou are required to provide documentation that supports the eligibility and qualification claims made in your resume and assessment questionnaire. You must submit the applicable documents listed here and those listed with the eligibilities you select in the announcement questionnaire with your application package. Applicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring manager. Cover letter is optional.A complete resume is required. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr), hours per week, and pay plan, series and grade level (eg GS-0201-09) for relevant federal experience.TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.Are you applying for a promotion? If you are a current GS employee applying for a higher grade than the grade that you currently hold you must provide an SF-50 that shows that you have held the next lower grade for at least one year. Some SF-50s effective within the last 52 weeks will not demonstrate you have held the next lower grade for at least one year (eg General Adjustment SF-50 from this year). In many cases, we need to see two (2) SF-50s to determine time-in-grade and eligibility for promotion. If you are a DoD employee, you can obtain a copy of your SF- 50(s) from MyBiz.Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package. Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position? Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position. You may submit a copy your degree(s) if specific coursework does not have to be verified.Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference AdvisorAre you a disabled veteran or claiming 10-point veterans' preference?If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.You must also provide the applicable supporting documentation of your disability (eg disability letter from the VA) as described on Standard Form-15 (SF-15). you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.).Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove said personal information before you submit your application. You must provide an un-sanitized version of the documents if you are selected. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the US Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the US Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. Help BenefitsA career with the US Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.