Senior Contract Support Specialist (PSS 21-034 - Wash DC)

ATSG Corporation
Washington, DC
Apr 27, 2021
May 05, 2021
Full Time
Senior Contract Support Specialist This is a full-time telework position (within the contiguous United States). The physical work location will be at the professional services employee's current home location. At least two (02) business days each month, the Senior Contract Support Specialist may need to commute to INL/EX/GAPP's physical work location at the SA-1, 2401 E St. NW, Washington, DC 20037. Reimbursement can be requested for travel and lodging if it exceeds 50 miles (roundtrip) from the home location of the Senior Contract Support Specialist to the SA-1 office. Requires: A Secret security clearance is required for this position; however, the contractor may begin working with an interim Secret security clearance. ATSG Corporation is seeking a qualified candidate to fill a position as a Senior Contract Support Specialist to support the Bureau of International Narcotics and Law Enforcement Affairs' Executive Office, Grants, Acquisitions, Procurement, and Policy (INL/EX/GAPP) Division The US Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President's principal foreign policy advisor. The Department of State's mission is to advance US national security interests, fight terrorism, protect US interests abroad, and implement foreign policy initiatives that build a freer, prosperous and secure world. INL keeps Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching US shores. INL's Executive Office, Grants, Acquisitions, Procurement, and Policy (INL/EX/GAPP) Division oversees the implementing mechanisms required to advance the Bureau's foreign assistance objectives. INL/EX/GAPP includes the following sections: the Bilateral Letters of Agreement (LOAs) and Inter-Agency Agreements (IAAs) Unit, which consists of Analysts with regional and functional portfolios providing analytical and subject matter expertise related to development, formulation and oversight; the Grants Unit, which includes Grants Officers (GO) and Specialists with regional and functional portfolios executing Federal Assistance awards to provide funding opportunities for grants and cooperative agreements, in addition to executing property and travel grants; and the Contracts Unit, consisting of Contracting Officers (CO) and Specialists providing a variety of services pertaining to the planning, development, and execution of service and commodity contracts, as well as Third Party Contracts (TPCs) and Personal Service Contracts (PSCs). Duties and Responsibilities: Contract Management : Performs all cradle-to-grave contracting activities. Provides guidance and training to program personnel involved in the development of procurement request packages. Provides guidance to junior and mid-level contract management personnel in the development of procurement request packages; to include but not limited to goods and services scope of work, IGCE, inherently governmental (DS-4208) and risk mitigation plans, market research, acquisition plans both formal and informal and any other documents associated with the procurement package. Provides guidance and training to other members of the GAPP Contracts Team. Assists in identifying various strategic sourcing efforts and category management efforts to streamline the GAPP contracting lifecycle. Aids in the formulation of the contracting approach to be taken that will best satisfy the requirement. Advertises procurements, ensures that the procurement schedule is structured properly, prepares solicitations, sources to be solicited, determines the responsiveness of quotes and proposals and determines the responsibility of the apparent successful offeror based on an analysis of financial and technical information gained, and recommends award of the contract. Final determination and findings shall be forwarded to the INL CO for review and approval/action. Under the direction and oversight of the INL CO, provides guidance in the development of the statement of work and data requirements, determines the type of contract best suited to the requirement, and develops special clauses, terms, and conditions applicable to the solicitation. Determines the sources to be solicited, receives, initially evaluates proposals using price/cost analysis, and responds to initial inquiries from vendors. Final determination and findings shall be forwarded to the INL CO for review and approval/action. Performs market analysis to determine availability of the product or producers and service providers. Assesses the impact of socioeconomic considerations on the procurement actions. Aids in the development of solicitations by assisting with the determination of quantities to be included in a solicitation based on economic order quantities, market conditions, delivery requirements, production capabilities, required specifications, and pre-award samples. Supports the INL CO with establishing specific contract language and clauses, selecting the appropriate type of contract, coordinating with socio-economic specialists relative to INL programs, setting minimum or maximum order limitations, choosing the transportation and delivery types, and selecting the appropriate publication and distribution of solicitations. When not working directly with the INL CO, final determination and findings shall be forwarded to the INL CO for review and approval/action. Determines if cost and price data submitted by offerors to support direct costs, indirect costs, and fee or profit are fair and reasonable. Final determination and findings shall be forwarded to the INL CO for review and approval/action. Recommends award for review and action by the INL CO and follows through on all award documentation and post-award administration activities. Outreach/Customer Service: Responds in a timely manner to requests for information. Interacts positively and works cooperatively with team members and points of contact to accomplish assigned work in a timely and efficient manner. Establishes strong interpersonal relationships through excellent customer service skills, project management knowledge, and a related understanding of program offices' unique needs and mandates. Works closely with INL program office staff and managers, as well as the stakeholders at US embassies overseas and within other US federal agencies, to provide support on training initiatives. Takes proactive measures and makes recommendations to improve the working environment and build teamwork. Seeks to accomplish tasks in a manner that reduces the burden on senior management and be receptive to training and critique of work output. Provides reports to program office stakeholders on the status of activities and makes substantive recommendations to help meet the specific requirements of assigned program offices. Complies with all appropriate regulations, internal controls, management direction and SOPs as well as Bureau conventions to protect organizational integrity and prevent unauthorized use or misappropriation of all classified and sensitive (but unclassified) material and equipment in assigned areas; report security violations/problems to appropriate authority. Minimum Qualifications: US Citizenship. A minimum of fifteen (15) years of related experience. Demonstrated knowledge/experience using Microsoft Office Suite. Knowledge of and skill in correct usage of English grammar, spelling, punctuation, capitalization and style. Demonstrated experience in the use of the telephone and voicemail. Preferred Qualifications: Bachelor's Degree or other equivalent degree program. Demonstrated knowledge of contracting procedures, types, and methods, including formal advertising, negotiation, fixed-price, cost contracting, and use of special provisions and incentives to enable the buyer to plan and carry out contracting assignments. Demonstrated knowledge of cost and price procedures/techniques to evaluate offers and responsibility of contractors on the basis of competition, historical costs, reports from auditors or technical specialists, contractor cost breakdowns regarding labor, materials, overhead, and profit, or other evaluation criteria and selection processes where the information is usually available. Demonstrated ability to communicate effectively, both orally and in writing, to prepare and present information for senior level briefings, develop and interpret policies and guidelines, defend recommendations, and resolve problems. Demonstrated ability to interact effectively with individuals at all levels to assist in the planning and coordination of activities with other organizations; provide guidance, and advocate INL policies and positions in close coordination with INL leadership. Demonstrated superior organization skills and ability to manage multiple concurrent activities of varying complexity, including changing priorities and short turn-around times. Demonstrated proficiency in computer and web-based applications including Microsoft Office Suite and Adobe Acrobat. Demonstrated ability to provide excellent customer service with all levels of management. Demonstrated experience with and knowledge of INL or USAID programs, mission, and foreign assistance activities. Demonstrated familiarity with Department of State (DOS) Standardized document format, and DOS systems. Demonstrated familiarity with Department of State Acquisition Regulations (DOSAR). Demonstrated knowledge of the Department of State Standardized Regulation (DSSR), and Federal Travel Regulations (FTR). Demonstrated knowledge of the DOS Global Financial Management System (GFMS)-Momentum and Regional Financial Management System (RFMS)-Momentum. Travel: Travel is authorized for this position. If the contractor performs the work within the contiguous United States but outside of the Washington DC area, limited domestic travel to Washington DC may be required. Level of Effort: Hours for the position will be the core hours of the Department of State: Monday through Friday, up to 40 hours per week. *Candidates are encouraged to submit a .doc or .docx resume that explicitly addresses each of the requirements listed above. As an Equal Opportunity Employer, our applicants and employees are protected from discrimination. Visit for more information. Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the Recruiting Team. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals on the basis of protected veteran status or disability and require affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans and individuals with disabilities. To comply with Federal law, ATSG Corporation participates in E-Verify. Successful candidates must pass the E-Verify process after hire. We respectfully request not to be contacted by recruiters and/or staffing agencies.

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