FMS Coordinator

Employer
THE ARC OF THE CENTRAL CHESAPEAKE R
Location
Annapolis, MD
Posted
Apr 24, 2021
Closes
May 05, 2021
Ref
1946958850
Function
Program Manager
Hours
Full Time
Job DetailsLevelExperiencedJob LocationAnnapolis Regional Office - Annapolis, MDRemote TypeFully RemotePosition TypeFull TimeEducation LevelHigh SchoolSalary Range$19.25 HourlyTravel PercentageNegligibleJob ShiftDayJob CategoryAdministrativeOverviewThis position is temporary, time limited.The Fiscal Management Services (FMS) Department works to provide financial service support to a specialized group of employers across the state of Maryland. A Coordinator on the FMS team works within Payroll, AP, and General Ledger teams to ensure proper and timely processing. FMS Coordinators must be very versatile and able to successfully manage multiple demands and processing deadlines. This role will function as a resource to all processing teams dependent upon volume.At least 3 years of business experience is required, with payroll, accounts payable, and budgeting experience desired. This position will be primarily remote with some in person requirements at the Annapolis Regional office.The deadline for priority consideration for this position is 8:00AM, Monday, November 16th.Full Job DescriptionPosition SummaryThe Fiscal Management Services (FMS) Department works to provide financial service support to a specialized group of employers across the state of Maryland. A Coordinator on the FMS team works within Payroll, AP, and General Ledger teams to ensure proper and timely processing. FMS Coordinators must be very versatile and able to successfully manage multiple demands and processing deadlines. This role will function as a resource to all processing teams dependent upon volume. This position is temporary, time limited.Position ResponsibilitiesEssential FunctionsAccounts Payable: Perform accounting activities relating to accounts payable and mileage reimbursement.Receive and review invoices to ensure availability of funds and proper justification/documentation for paymentReview accounts payable entries for accuracy before disbursements are prepared using Bill.comCollect and review W-9s and ensure that vendors are set up correctly Compare W-9s data against federal and Maryland Medicaid exclusion listsAssist with resolution of issues with vendor invoices and mileage reimbursementsPayroll: Perform a broad range of payroll review activities including time card review, data entry, and analysis of computer generated data using Paycom. Receives and audits paper timesheetsData entry of timesheet into PaycomReview payroll data to ensure availability of funds and proper justification/documentation for paymentAssist with resolution of payroll issues/concernsAssist with general administrative duties such as filing and emailingGeneral ledger and account reporting: Perform accounting activities including the maintenance of client accounts and miscellaneous receivables, payables, general ledger data using Intacct. Review and input new account budgetsReview and input budget modificationsWork in collaboration with AP and PayrollAddress questions/issues via correspondence/phone with program participants as well as their vendors and employeesEducation & Experience RequirementsHigh School Diploma or GED requiredMinimum of 3 years of business experience; experience in payroll, accounts payable, and budgeting is also desiredStrong attention to detail required for successful job placementProfessional and responsive in communication, conduct and interaction with co-workers; works well as part of a teamStrong customer support skillsetAble to work independently, determine priorities and implement necessary actions in order to meet reporting and processing deadlinesPossess integrity, accuracy, technical excellence, leadership, and ability to get things done in an efficient, respectful, and competent mannerPhysical & Mental RequirementsThe physical and mental demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions.Physical Demands While performing the duties of this job, employees will be seated at a desk using a computer and telephone. Duties are performed mostly at home with some time at the organization's Annapolis Regional office. Some lifting, up to 20 pounds may be required. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.Mental Demands While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; learn and apply new information or skills; perform highly detailed work; work under intensive deadlines with frequent interruptions; and interact with the community stakeholders including staff, people served, the public and others encountered in the course of work.Work EnvironmentThis position operates remotely with some time in a professional office environment. This role routinely uses standard office equipment.Work ScheduleThis position is full-time. Typical work schedule is coordinated with other department employees to best meet the demands of the job.