Accounts Payable Technician

United Holocaust Museum
Washington, DC
Apr 29, 2021
May 05, 2021
Full Time
Information about the organizationThe United States Holocaust Memorial Museum is looking for an innovative and passionate individual to join our team and inspire citizens and leaders worldwide to confront hatred, prevent genocide, and promote human dignity.Information about the roleThis position is located in the Accounting Operations unit of the Office of Finance at the United States Holocaust Memorial Museum. The Finance Office is responsible for management and control of the Museum's financial resources, and includes budget, accounting, payroll, travel, procurement, investments, financial reporting and management reporting for both federal (appropriated) and donated/private (non-appropriated) funds.Accounting Operations unit has responsibility for transaction processing, reporting, policies and procedures and internal controls associated with federal and non-appropriated payroll, accounts payable, petty cash, credit card programs and travel.The primary purpose of this position is to perform accounts payable functions working closely with accounting management and staff, vendors, contractors and Museum departments. The position reports directly to the Accounting Operations Manager.This is a full-time donated position (non-Federal) paid with the Museum's private funds. Salary is commensurate with experience.Duties, and Responsibilities for the roleThe Accounts Payable Technician performs accounts payable functions for both federal (appropriated) and donated/private (non-appropriated) funds, processes requests for payment in accordance with the Museum's policies and procedures, and troubleshoots issues as they arise.Payment processing: Processes requests for payment.Analyzes, investigates and reconciles invoices and statements to documents and receiving reports.Prepares approval vouchers and obtains appropriate approval signature.Enters invoice data into databases and general ledger(s) and ensures accuracy and efficiency in transactions.Forwards documents to the disbursing agent for payment.Assures the legality and control of bills against appropriated and non-appropriated funds for accounts payable expenditures.Maintains thorough knowledge of payment policies and procedures. Notes payment terms and expedites processing to take advantage of discounts.Researches and follows up on past due balances.Monthly close: Prepares and reconciles monthly accounts payable accruals. Assists with monthly reconciliations of accounts payable and other general ledger accounts as required. Responsible for identifying errors and proposing correcting journal entries.Reporting: Prepares reports of accounts payable activity, including aging reports, and distributes them as requested. Prepares other financial reports, statements and analyses as directed. Assists with 1099 preparation and research at calendar year end.Point of contact: Serves as a point of contact and source of information to vendors and contractors, the accounting systems managers and Museum offices. Responds to inquiries and correspondence regarding status of vendor accounts. Troubleshoots and resolves differences and problems.Administration: Makes copies, scans documents and maintains records.Other: Participates in special projects and performs additional duties as assigned.Section 4: Minimum Qualifications for the roleCollege degree desirable, or equivalent combination of education and experience.Minimum two years of experience processing financial or accounting transactions in an automated accounting system, or other equivalent transaction processing experience.Demonstrated ability to:Basic knowledge of accounting and accounts payable procedures.Automated accounting systems experience (PeopleSoft is preferred).Microsoft Office programs, email, Internet and database management software to efficiently and securely accomplish work.Demonstrated ability to:Plan and handle high volume with close attention to detail, outstanding numerical accuracy and meticulous follow-through, with commitment to continuous process improvement.Conduct research, analyze data and solve problems.Work effectively - both independently and as a team member - with multiple projects, shifting priorities and deadline pressures.Work with a wide range of clients (effective interpersonal skills).Speak and write clearly, and communicate technical information to non-technical staff.Self-manage (excellent time management and organizational skills).Use sound business judgment and the ability to handle confidential information with complete discretion Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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