Payroll Specialist

District of Columbia, D.C
May 03, 2021
May 06, 2021
Full Time


This position is located in the Payroll Services Branch (PSB) of the Court Human Resources Division (CHRD) within the Human Resources Office and reports to the Supervisory Payroll Specialist for the Central Reporting Team (CRT). CHRD administers a comprehensive human resources program for over 30,000 employees in the federal judiciary. The incumbent serves as Payroll Specialist for CRT and performs a wide range of technical and operational support for the Payroll Services Branch.

Learn more about this agency


Duties of this position include, but not limited to:
  • Processing, recording, and submitting cash receipts, EFT rejects, EFT returns; Thrift Savings Plans (TSP) retroactive cases, adjustments, file reconciliation; calculating and updating IRR card balances.
  • Analyzing, preparing work-up, and submitting Federal Erroneous Retirement Coverage Corrections Act (FERCCA) cases for systems corrections and supplemental payments.
  • Reconciling, preparing, and submitting assigned state/local tax deposits, coupons, and returns for biweekly and monthly pay cycle in accordance with the requirements of the state/local taxing authority. Resolving any issues related to state/local taxes. Processing and printing W-2Cs, W3-Cs, and Corrected 1099R requests and file the required amended returns utilizing commercial tax software to prepare tax forms.
  • Preparing, validating, and submitting Retirement & Insurance Transfer System (RITS) reports, Thrift Savings Plans (TSP) reports, Semi-Annual Headcount Report Quarterly OPM 2812 reports, and OPM VERANSIP reports as assigned.
  • Reviewing, verifying, and processing bi-weekly load reports for Federal Employee Health Benefit (FEHB) Retro Benefit Deduction, FEHB deduction not taken, FEHB Premium Payment Indicator corrections, FSA refunds, TSP Loans, Severance Payments, Voluntary Separation Incentive Pay (VSIP), Awards, Non-Cash awards, taxable relocations, taxable reimbursement and any applicable taxable fringe benefits.
  • Prepare debt collection and overpayment documents related to uncollected taxes for 3rd party relocation, Temporary Duty Assignment (TDY), RITA, and taxable reimbursements.
  • Serving as "Duty Pay Specialist" for the preparation and validation of Treasury Payment Automated Management system of the confirmed biweekly and/or monthly payrolls.
  • Assisting with special projects or tasks as assigned.

  • Travel Required

    Not required

    Supervisory status

    Promotion Potential


    Conditions of Employment

  • All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
  • Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the Administrative Office of the US Courts. In instances where non-citizens are considered for hire into temporary or any other position with non competitive status or when it is confirmed by the AO's Human Resources Office that there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the United States and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .
  • All new AO employees will be required to complete a FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
  • All new AO employees must identify a financial institution for direct deposit of pay before appointment.
  • You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
  • If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.
  • Relocation expenses may be provided, but only if authorized by the Director of the AO.

  • Qualifications

    Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

    Specialized Experience: Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position.

    Specialized experience for this position is demonstrated experience in performing ALL of the following:
  • Working knowledge of payroll concepts, principles, processes, and procedures which includes federal tax laws and processes related to the reporting and correction of Federal Employment Taxes and returns (i.e., W2, W2C, 1099, 941, and 941X).
  • Experience with a client-server automated payroll or human resources information management system.
  • Experience performing causative research and analysis and preparing reports or presentations on a variety of complex payroll issues.

  • Desired but Not Required:
  • Applicants who are Certified Payroll Professionals (CPP).
  • Experience and knowledge of the functional and operating principles of PeopleSoft HRMS, preferably the federal version.

  • Education

    This position does not require education to qualify.

    Additional information

    The AO is an Equal Opportunity Employer.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

    You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required

    Required Documents

    For this job announcement the following documents and/or information are required:
    • Resume - Any written format you choose to describe your job-related qualifications.
    • Citizenship - Include country of citizenship on resume.
    • Notification of Personnel Action (SF-50) - All applicants outside of the AO must submit a copy of your latest SF-50 to verify current or former Federal employment status.
    • Veterans Preference documentation - Certificate of Release or Discharge from Active Duty (DD Form 214), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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