Supervisory Librarian (Head, Reference and Reader Services Section)

Employer
USAJobs
Location
Washington, D.C
Posted
May 03, 2021
Closes
May 09, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located in the Reference and Reader Services Section, Manuscript Division, Special Collections Directorate, Library Services.

The position description number for this position is 199007.

The salary range reflects the locality pay adjustments for the Washington, D.C., Metro area.

Fixed schedule from 8:30am - 5:00pm, Monday-Friday, with occasional Saturdays, generally once per month, in the Manuscript Reading Room.

This is a supervisory, non-bargaining unit position.

Learn more about this agency

Responsibilities

Supervises a group of employees performing work up to the GS-13 level. Provides administrative and technical supervision relative to the staff supervised. Plans work to be accomplished by subordinates, sets and adjusts short-term priorities, and prepares schedules for completion of work; assigns work to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments, and the capabilities of employees; observes workers' performance; and demonstrates and conducts work performance critiques. Establishes guidelines and performance expectations for staff and clearly communicates these through the formal employee performance management system. Provides informal feedback and periodically evaluates employee performance. Resolves informal complaints and grievances. Recommends appointment, promotion, or reassignment and develops work improvement plans, recommending personnel actions as necessary. Effects minor disciplinary measures, such as warnings and reprimands, recommending other action in more serious cases. Reviews and approves or disapproves leave requests and certifies time and attendance records for staff. Assures that subordinates are trained and fully comply with safety regulations and safeguard sensitive and personally identifiable information (PII). Furthers the objectives of diversity and inclusiveness and adheres to nondiscriminatory employment practices.

Plans, establishes, and directs a library reference program. Serves as head of and manages all aspects of service in the Manuscript Reading Room. Develops and implements policies and procedures governing public use of the division's rare, valuable, fragile, and unique collections. Policies address the provision of reference service both in person and remotely via the Internet, telephone, fax, and postal mail. Assigns and directs reference work and ensures a high quality of service is provided to members of Congress, other libraries, professional organizations and institutions, scholars and members of the public. Acquires and provides inventory control of reference materials for the research use of division staff and public users. Manages the division's interlibrary loan program and coordinates circulation policies. Works with the division's chief and classified documents officer in developing and implementing policies and procedures for researcher use of government classified materials. In pursuing these duties must qualify for top security clearance. Plans, directs, and supervises security measures for the reading room. Develops and administers policies and procedures for access to restricted material and the prevention of theft and mutilation. Oversees contract security officer assigned in the reading room.

Serves on the division's administrative team, ensuring coordination between the reference section and other units. Works closely with the chief on administration and establishment of long-range goals and objectives for the division. Recommends actions affecting budgets, staff, and space. Works closely with division managers and automation and processing staff to define requirements for automation support, including the creation and maintenance of the division's presence on the Internet, via the division's home page, the Library of Congress Online Catalog, online publications, finding aids, and other reference guides. Achieves scholarly knowledge of the division's collections that includes an expert understanding of the major manuscript finding aids, registers, and other descriptive archival tools, an in-depth familiarity with the library's holdings, and an extensive familiarity with the holdings in other institutions and collections.

Performs a broad range of technical information activities that require substantial depth of analysis, and typically require solving problems in information access and dissemination in particularly difficult and responsible circumstances. Analyzes and responds to broad and complex researcher questions, requirements, and priorities related to historical and archival matters and suggests the most appropriate research strategies to implement. Directs researchers to the proper resource, service, specialist, or reading room. Conducts research and analysis on historical and archival topics in field of expertise, providing authoritative and definitive results. Defines and provides a framework for research activities, priorities, programs, and resources for the Reference and Reader Services Section of the Manuscript Division. Plans or participates in public programs, tours, and symposiums. Establishes, and maintains professional relationships with archivists, librarians, historians, documentary editors, and other specialists in order to share resources and information. Prepares articles for publication and presents papers at conferences.

Travel Required

Not required

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment


The Supervisor leads his/her staff toward meeting the Library's vision, mission, and goals by acting decisively, leveraging diversity and inclusiveness, demonstrating flexibility and resilience, fostering continuous improvement and innovation, and fostering integrity and honesty. To view the Library's Supervisory Core Competencies click the following link: http://www.loc.gov/hr/employment/uploads/loc_supervisor_core_competencies.pdf .

Qualifications

Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.

Knowledge of manuscript collections.**

Ability to lead and supervise a diverse workforce.**

Ability to plan, establish, and direct a library or archival reference and research program.**

Ability to plan and carry out library and archival programs in an automated environment.

Ability to communicate in writing.

Ability to interact collaboratively with others.

Ability to communicate effectively other than in writing.

Education

Additional information

Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid the minimum step of the grade.

The Library of Congress is an equal opportunity employer. All who meet the eligibility requirements are encouraged to apply.

Applicants must submit a complete application package that is received by the closing date of this announcement.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of EEO/Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.

Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation.

The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.

Initial appointments, permanent or indefinite, to the Library of Congress require completion of a one-year probationary period. In addition, per Library of Congress Regulation 2010-12, an appointee or internal selectee is subject to a one-year supervisory probationary period, if this is his/her first supervisory/managerial position at the Library.

The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.

The selected applicant may be required to file a financial disclosure statement with the House of Representatives, U.S. Congress, in accordance with the provisions of Public Law 95-521, Ethics in Government Act of 1978.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.

Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.

For more information regarding eligibility requirements, please see the Library of Congress Merit Selection Plan, Section X.D, at: http://www.loc.gov/hr/employment/msp010909.pdf .

To preview questions please click here .

Background checks and security clearance

Security clearance
Top Secret

Drug test required
No

Required Documents

Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).

Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant's college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity and Diversity Programs at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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