Administrative Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
May 01, 2021
Closes
May 07, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located at Department of Housing and Urban Development, Government National Mortgage Association Ginnie Mae.
This opportunity is also open to Status eligibles under announcement 21-HUD-1008. Please refer to that announcement for details on open period, eligibility, and how to apply.

Learn more about this agency

Responsibilities

The following are the duties of this position at the GS-12. If you are selected at a lower grade level, you will have the opportunity to learn to perform all these duties, and will receive training to help you grow in this position.

As an Administrative Specialist, you will:
  • Be responsible for ensuring the proper completion of all Requests for Personnel Actions and required documents.
  • Compile data for and prepare a variety of periodic and special statistical or narrative reports on pending or proposed personnel actions, staffing requests, staff-year usage, status of awards, and other personnel-related matters.
  • Respond to routine technical inquiries and questions from employees and supervisors concerning a variety of personnel-related issues, such as: career ladder promotions, Health Benefits, Workmen's Compensation Program, etc.
  • Monitor personnel management matters with special emphasis on manpower planning to assure that offices have adequate resources to current and future workload requirements.


Travel Required

Not required

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment



The experience may have been gained in either the public, private sector or volunteer service . One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume.

The official duty station for this position will be in Washington, DC. Failure to report to duty at this location may be grounds for a disciplinary action, including removal.
Key Requirements:
  • Please refer to "Conditions of Employment."
  • Must be U.S. Citizen or U.S. National


  • Qualifications

    You must meet the following requirements by the closing date of this announcement.

    Specialized Experience: To be qualified for this position at the GS-11 level, you must have at least one year of specialized experience equivalent to the GS-9 level. Specialized experience includes:

    - Providing administrative support to a program office, including supporting human resources-related functions; AND
    - Preparing routine correspondence, documents and reports; AND
    - Communicating with program office internal stakeholders on specific program tasks and tracking correspondence for the program office; AND
    - Utilizing Excel and PowerPoint to prepare visual data reports.

    OR

    Education:
    Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related

    OR

    Combination:
    You may qualify on a combination of education and experience. To combine education and experience, the total percentage of experience at the required grade level compared to the requirement, as well as the percentage of completed education compared to the requirement must equal at least 100 percent. Only graduate level education in excess of the first 36 semester hours (54 quarter hours) may be combined to be considered for qualifying education.

    Education

    Additional information

    OTHER INFORMATION:
    • We may select from this announcement or any other source to fill one or more vacancies.
    • Relocation expenses will not be paid.
    • Recruitment incentive may be offered.
    • This is a non-bargaining unit position.
    • This position is Non-Exempt from the Fair Labor Standards Act (FLSA).
    • HUD offers alternative and flexible work schedules.
    CONDITIONS OF EMPLOYMENT:
    • A one year probationary period may be required.
    • Must successfully complete a background investigation.
    • Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
    • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
    • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
    • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
    HUD employees are subject to a number of government-wide and HUD specific ethics laws and regulations, including restrictions on working in a real estate related business, and having Section 8 tenants, along with other prohibited interests and activities. To review applicable ethics rules and HUD specific restrictions, please visit https://portal.hud.gov/hudportal/HUD?src=/program_offices/general_counsel/ethics .

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Your application includes your résumé, responses to the online questions, and required supporting documents. Please be sure that your résumé includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your résumé may result in a "not qualified" determination.

    Rating : Your application will be evaluated in the following areas: Administrative Management, Communication, and Technical Competence.
    Category rating will be used to rank and select eligible candidates. If qualified, you will be assigned to one of three quality level categories: Best Qualified, Better Qualified, and Qualified (Good) depending on your responses to the online questions, regarding your experience, education, and training related to this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.
    Veterans' preference is applied after applicants are assessed. Preference-eligibles will be listed at the top of their assigned category and considered before non-preference-eligibles in that category.

    Qualified preference-eligibles with a compensable service-connected disability of 10% or more will be listed at the top of the highest category.
    Referral : If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview.

    If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP) ) you must receive a rating of at least 84 out of 100 to be rated as "well qualified" to receive special selection priority.

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    No

    Required Documents

    A complete application includes 1. A résumé, 2. Vacancy question responses, and 3. Submission of any required documents.
    Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible)

    All applicants are required to submit a résumé either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/date/year and number of hours worked for experience listed on your résumé. We suggest that you preview the online questions, as you may need to customize your résumé to ensure that it supports your responses to these questions. Please view résumé tips .
    VETERANS' PREFERENCE DOCUMENTATION: If you are claiming veterans preference, please see applicant guide for required documentation In order to be considered for veterans preference, you must submit all required documentation as outlined in the applicant guide .
    CAREER TRANSITION ASSISTANCE PLAN (CTAP) OR INTERAGENCY CAREER TRANSITION ASSISTANCE PLAN (ICTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents you must submit in order to be eligible.

    EDUCATION DOCUMENTATION:
    For positions with an education requirement, or if you are qualifying for this position by substituting education or training for experience, you MUST submit a copy of your transcripts or equivalent. An official transcript will be required if you are selected. A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page .If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions .

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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