Student Trainee (Program Support)

Washington, D.C
May 01, 2021
May 06, 2021
Full Time


This position is in the Business Management Group in the Office of Human Resources located in Washington, DC.

This is a temporary appointment , not-to-exceed one year. This appointment may be extended without further competition based on the need of the organization for the work to continue and provided the selectee continues to meet the eligibility requirements.

Learn more about this agency


  • Provide customer service by addressing frequently asked questions (FAQs) in programs supported and respond to inquiries on status updates.
  • Support the processing of actions and/or time and attendance systems (e.g., Federal Personnel and Payroll System, webTA).
  • Inform or provide feedback to the program managers/owners on inquiry trends so they can update FAQs and/or content to help mitigate inquiries.
  • Maintain automated databases in order to track information and extract data to generate documents, records, and reports.
  • Review and prepare correspondence, maintain case files, respond to customer inquiries, and provide a variety of information as appropriate.
  • Perform preliminary analysis of reports to identify historical trends, quality control issues, and offer recommendations based on data analysis.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • Application procedures are specific to this vacancy announcement. Please read all the instructions carefully. Failure to follow the instructions may result in you not being considered for this position.
  • Supplementary vacancies may be filled in addition to the number stated in this announcement.
  • This position has promotion potential to the SK-07.
  • TRIAL PERIOD: This appointment may require completion of a two-year trial period.
  • SECURITY CLEARANCE: Entrance on duty is contingent upon completion of a pre-employment security investigation. Favorable results on a Background Investigation may be a condition of employment or selection to another position.
  • DRUG TESTING: This position may be subjected to drug testing requirements.
  • PERMANENT CHANGE OF STATION (PCS): Moving/Relocation expenses are not authorized.
  • DIRECT DEPOSIT: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing.
  • This position is not in the collective bargaining unit.
  • UNITED STATES CITIZENSHIP: Must be a U.S. citizen to apply for this position.
  • SELECTIVE SERVICE: Males born after 12/31/1959 must be registered for the Selective Service.
  • GPA: You must have and maintain at least a 2.5 cumulative GPA throughout the entire internship appointment.
  • PATHWAYS AGREEMENT: You will be required to sign a Pathways Internship Program Participant Agreement.
  • ENROLLMENT REQUIREMENT: You must be enrolled at least half-time at a qualifying educational institution pursuing a degree or certificate.
  • PROOF OF ENROLLMENT: You must furnish course registration information at the start of each school term; and provide verification of academic status (transcript) at the end of each academic term.
  • STUDENT STATUS: You must maintain status as a current student while on this appointment.
  • WORK SCHEDULES: Interns may work full-time during the summer and flexible part-time work schedules during the school year (based on agency needs) while continuing their education.
  • The anticipated start date of this position is July 2021. You must meet the definition of a "student" currently and after this date to be eligible for hire.
  • Due to COVID-19, the SEC is currently in a mandatory telework posture through September 7, 2021. If selected, you will be permitted to temporarily telework from a location outside the local commuting area.
  • Once employees are permitted to return to the office, you will be expected to report to the duty station listed on this announcement within 60 days. At that time, you will be eligible to request telework in accordance with the SEC 's telework policy.


Eligibility Requirements

In order to be eligible for this internship under the Pathways Internship Program:
  • You must be accepted for enrollment or enrolled and seeking a degree or certificate at a qualifying educational institution on at least a half-time basis (as determined by the educational institution); AND
  • You must possess a cumulative grade point average (GPA) of a 2.5 or higher on a 4.0 scale.
You must continue to meet these eligibility requirements throughout the duration of your appointment under the Pathways Internship Program.

Note : A "certificate program" is defined as a post-secondary education, in a qualifying educational institution, equivalent to at least one academic year of full-time study that is part of an accredited college-level, technical, trade, vocational, or business school curriculum.

All qualification requirements must be met by the closing date of this announcement.

Qualifying experience may be obtained in the private or public sector. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Qualifying education must have been obtained from an accredited college or university recognized by the U.S. Department of Education.

In order to qualify for this position at the grade GS/SK-07 level you must possess at least one of the following:

(A.) One year of specialized experience equivalent to the GS/SK-05. Specialized experience includes the following: (1) using various computer software programs to perform such operations as updating, revising, sorting, calculating, and manipulating data in spreadsheets; and (2) gathering, inputting, and verifying a variety of data needed for analysis or reports.
(B.) One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position. Educational fields may include Business Administration, General Studies, Public Administration, etc.
(C.) Completed all the requirements for a bachelor's degree and claim Superior Academic Achievement. In order to be creditable under this provision, Superior Academic Achievement must have been gained in a curriculum that is qualifying for the position to be filled. Superior Academic Achievement is based on: (1) Class Standing - You must be in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR (2) Grade Point Average (G.P.A.) - You must have a grade point average of either (a) 3.0 or higher out of a possible 4.0 ("B" or better) as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or (b) 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum; OR (3) Honor Society Membership - You may be considered eligible based on membership in one of the approved national scholastic honor societies listed by the Association of College Honor Societies.
(D.) A combination of specialized experience and graduate level education that together meet the qualification requirements for this position.


You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

Benefits include annual and sick leave, ten paid holidays, and other benefits which may include a flexible work schedule and more.

Employees hired under the Pathways Programs on appointments for 90 days or more are eligible to earn annual and sick leave; additionally, these employees may be eligible for health benefits based on the total number of hours worked per month.

Selectee for this position is ineligible for life insurance and retirement (including the Thrift Savings Plan).

As a federal employee, selectee is eligible to receive a transit subsidy each month to compensate them for their travel to and from work via certain types of public transportation.

Conversion Eligibility to the Competitive Service: You may be converted, without a break in service, to a permanent or term (time-limited) appointment upon graduation as long as you meet the following criteria: (1) complete at least 640 hours of work experience in an appropriate program; (2) complete a degree or certificate program; (3) meet the qualification standards for the position to which to be converted; (4) receive a recommendation for retention from a supervisor; and (5) meet agency-specific requirements as specified in the Participant Agreement.

Please note: The SEC is not obligated to make an offer of employment, nor is the student obligated to accept an offer of employment. Agencies may credit or waive up to 320 of the required 640 hours of work experience based on certain criterion, on a case-by-case basis.

If converted to a permanent or term appointment, the anticipated target position is a Program Specialist with a full performance level of SK-13; however, the target position and full performance level may change based on the needs of the organization at the time of conversion.

Reasonable Accommodation: If you are an applicant who needs a reasonable accommodation for disability to participate in the application process at the SEC, submit the form for Reasonable Accommodation for Participation in Job Application Process here . Please be sure to submit your request at least 5 business days in advance of the date you need the requested accommodation.

Equal Employment Opportunity (EEO) Information for SEC Job Applicants: Federal EEO laws protect all applicants from discrimination on the following bases: race, color, sex (not limited to conduct which is sexual in nature, includes pregnancy, gender identity, sexual orientation, transgender status), age (40 and over), religion, national origin, disability, genetic information, retaliation for participating in the EEO process or opposing discrimination. Applicants who believe they have been discriminated against on any EEO basis can seek recourse through the SEC's administrative complaints process. To be timely, an individual must enter the EEO process within 45 days from when they know (or should have known) of the alleged discrimination. Click here for additional information.

TTY/ASCII: Video Relay Service users are welcome to contact the appropriate SEC office or employee via the contact information listed above. If you do not otherwise have access to a Video Phone or Video Relay service, you may send us an email or use the Federal Video Relay Service via the internet. For more information about using the Federal Relay Service and to create a new account, please see:

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

After review of your application materials, if you are determined to meet the basic eligibility requirements, you will be referred to the selecting official. Veterans' preference applies to selection for positions in the Pathways Programs. Selections must be made in accordance with the requirements of 5 CFR part 302, veterans' preference laws, and OPM guidance.

The Occupational Questionnaire will take you approximately 10 minutes to complete. To preview the Occupational Questionnaire, click the following link .

Background checks and security clearance

Security clearance

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process

Required Documents

You must provide a complete Application Package, which includes:
  • Required: Your responses to the Occupational Questionnaire.
  • Required: Your complete and comprehensive resume that includes a complete history of your work experience and the applicable employment dates with months and years. To determine if you qualify for this position, OHR will review your work history that is relevant to the specific position for which you applied. If you are an external candidate selected for this position, OHR will review your complete work history to establish your starting salary. If you are a current SEC employee selected for this position, the standard percentage increases will be applied (i.e., 6% for non-supervisory and 8% for supervisory positions) if your selection results in a promotion. If your selection results in lateral movement (i.e. no change in grade) you will maintain your current salary. Note: Your resume must directly address the definition of specialized experience listed in the qualification section of this announcement and must NOT contain pictures.
  • Required, proof of education enrollment: For students currently enrolled in an academic institution, please provide an unofficial college transcript or other official documentation, which includes courses currently in progress . (Note: If you are selected for this position, official transcript will be required.) For students that have been accepted for enrollment, but do not yet have an unofficial transcript please provide your acceptance letter provided by the academic institution.
  • Required, proof of cumulative GPA: For students currently enrolled in an academic institution, please provide an unofficial college transcript or other official documentation, which includes current cumulative grade point average (GPA) .
  • Required, if applicable: Veteran's Preference Documentation (DD-214, Member Copy 4 or other documentation containing dates of service and character of discharge. Disabled veterans and other applicants eligible for 10-point Veteran's Preference please include: documentation to validate your claim - VA letter, SF-15, etc).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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