Support Services Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
May 01, 2021
Closes
May 08, 2021
Hours
Full Time
Duties

Summary

This position is in the Office of Facilities and Support Services, Department of the Chief Financial Officer, in Washington, DC.
Learn more about this agency

Responsibilities

The Support Services Specialist will provide customer support in the areas of records management, continuity of operations (COOP), and contracts that support office mission functions to include mail, supplies, and facilities.
  • Recommends, develops, and implements policies, procedures, goals, and assessments for the AmeriCorps records management program to ensure compliance with federal requirements and regulation. Provides analytical and other support to identify program issues and needs.
  • Serves as technical expert on agency-wide electronic records management program, controlled unclassified information program and other records-related requirements and initiatives.
  • Serves as a Contracting Officer Representative (COR) within the office on variety of contracts. Prepares requirements packages, writes justifications, and executes contracts for supplies and serves.
  • Serves as Purchase Card Holder for supply and service requirement procurements within OFSS.
  • Develops and renders interpretations of Executive orders, OMB guidelines, directives, policies, and precedents within and across agency lines.
  • Plans, organizes, and carries out annual and multi-year budgeting requirements (to include forecasting long-range funding needs of up to 5 years into the future) in support of major activities within Office of Facilities and Support Services.
  • Performs other duties as assigned.


Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

  • You must be a United States Citizen
  • A 2-year probationary period is required for new Federal employees
  • Merit Promotion applicants must submit a SF-50 to verify Status and grade
  • Must be telework ready
  • Satisfactory completion of a background investigation
  • Must possess Contracting Officer Representative (COR) Level I Certification, with the ability to obtain a Contracting Officer Representative (COR) Level II within 6 months
  • You will be required to complete training, obtain, and maintain a Government Purchase Card


Qualifications

Applicants must have one year of specialized experience comparable in scope and responsibility to at least the upper range of the NY-02 pay band, which would be at or equivalent to, the GS-09 level in the Federal Service. Specialized experience is that which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience includes:

Working as a Records Management Officer; AND
Recommending, developing, and implementing policies, procedures, goals, and assessments for records management programs to ensure compliance with regulations; AND
Providing analytical support to identify records management program issues and needs; AND
Developing detailed plans for meeting long range goals of program requirements.

In addition to the qualifications above you must possess a Contracting Officer Representative (COR) Level I Certification by the closing date of the vacancy announcement, with the ability to obtain a Contracting Officer Representative (COR) Level II within 6 months.


Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps VISTA) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills can provide valuable training and experience that translates directly to paid employment. You will receive credit for qualifying experience, including volunteer experience.

Such experience must be clearly documented in the applicant's resume.

Education

If you are qualifying based on education alone, you must have a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree. Such education must be from an accredited institution and demonstrate the knowledge, skills, and abilities necessary to perform the work. You must submit an unofficial copy of your college transcript. You must submit evidence that any education completed in a foreign institution is equivalent to U.S. educational standards.

You may also qualify based on a combination of education and experience, if applicable.

Additional information

If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

Veteran's Preference: If you are claiming 5-point or 10-point veteran's preference, you must submit documentation described below in "Required Documents."

Special Employment Consideration: Persons with disabilities, disabled veterans who have a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the Armed Forces, VISTA volunteers, some Peace Corps employees and returning Peace Corps volunteers are examples of individuals who are potentially eligible for noncompetitive appointment. If you are eligible and would like to be considered for one of these noncompetitive appointments, applicable documentation that supports your eligibility must be submitted with your application package.

Ethics Requirement: Our Agency is committed to the highest ethical standards and, as an employee you will be covered by the criminal conflict of interest statutes (18 U.S.C. 201-209) and the Standards of Ethical Conduct for Employees of the Executive Branch (5 C.F.R. part 2635). Additionally, you may be required to complete a Confidential Financial Disclosure Report (OGE Form 450) or Public Financial Disclosure Report (OGE Form 278e) within 30 days of your appointment date and on an annual basis thereafter.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:
  • Communication
  • Customer Service
  • Financial Management
  • Teamwork
  • Technical

Important Note: Your resume must support your answers to the job specific questions. High self-assessment on the Occupational Questionnaire that is not supported by the information in your resume or supporting documents can/will result in elimination from further consideration. If you do not answer all of the job specific questions you will not be considered. Incomplete applications (resume and required supporting documents) will be considered ineligible.

Qualified applicants will be placed in one of the following three categories:

1 - Qualified Category - Meets the minimum qualification requirements as described in the Qualifications section of this announcement.
2 - Well Qualified Category - Meets the minimum qualification requirements and demonstrates proficiency based on the answers to the job specific questions.
3 - Best Qualified Category - Meets the minimum qualification requirements and demonstrates high level proficiency based on the answers to the job specific questions.

NOTE: Status candidates will be considered under the provisions of the Corporation's Human Resources system which allows for:
1) Non-competitive referral of lateral candidates; and
2) The separation of status and non-status applicants for referral purposes.

Status candidates will be referred on one selection list only, i.e., either merit promotion or non-competitive. Nonstatus candidates who are eligible for Noncompetitive referral, e.g. Peace Corps, VRA, etc., will be referred under Noncompetitive procedures only. For Noncompetitive categories, See "Special Employment Consideration" below under "Other Information."

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

  • Resume showing relevant experience (cover letter optional);
  • Unofficial transcript (if qualifying based on education):
  • Veterans' Preference Documentation (DD-214, VA Letter, and SF-15 if claiming 10-point preference; DD-214 if claiming 5-point preference), if applicable;
  • For Merit Promotion Eligibility: SF-50, Notification of Personnel Action (must indicate tenure and position occupied), if applicable;
  • Documentation supporting eligibility for Non-Competitive appointment, e.g., Schedule A (severely disabled), eligible veterans (VRA or 30-percent or more disabled), VISTA, Peace Corps, etc., if applicable
  • Certification - You must submit a copy of your Contracting Officer Representative (COR) Level I Certification, with the ability to obtain a Contracting Officer Representative (COR) Level II within 6 months


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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