Fiscal Officer II

Location
Alexandria, VA
Salary
$62,657.92 - $85,864.74 Annually
Posted
May 01, 2021
Closes
May 05, 2021
Ref
2021-00531
Hours
Full Time
Fiscal Officer II

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter square miles in the city have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Fiscal Officer II position.

An Overview

The Fiscal Officer II is responsible for the review, research, management, and preparation of reimbursement financials. Supervises the financial management and daily fiscal operations for the Divisions to include providing support to division directors and staffs.

What You Should Bring

The ideal candidate should have thorough knowledge of the principles and practices of public administration; good knowledge of the modern principles and practices of public budgeting, government accounting, report research findings, Performance Contract, and grant administration; good knowledge of municipal government operations; good knowledge of financial management; ability to establish and maintain effective working relationships with division and central agency officials, co-workers, and with the public; ability to communicate clearly and effectively, both orally and in writing; ability to analyze, interpret, and report research findings; ability to supervise the work of others; and the ability to perform the tasks of the position independently and to make decisions, especially in the absence of the supervisor.

Example of Duties:
  • Responsible for the execution of multi-million-dollar approved budget exercising program controls over obligations and expenditures of appropriated funds and the provision of administrative management services;
  • Assist the Centers in developing budgets and monitor expenditures and revenues;
  • Prepare, revise, monitor and report financial information;
  • Prepare journal vouchers to record transactions accurately;
  • Reviews, analyzes, edits, and consolidates budget estimates of assigned program ensuring budget materials are accurate and consistent, examining the significant impact of policy changes on new or revised program requirements and funding decisions on program accomplishments;
  • Plans and participates in budget preparation and mid-year budget revisions including budget submissions of contract agencies;
  • Monitors and evaluates the fiscal condition of operating programs ensuring expenditures are spent within the fiscal year;
  • Approve payment vouchers, wire transfer, purchase requisitions, deposits and warrants for payment of goods and services obtained in operating programs.
  • Conducts budgetary and financial analyses of the actual budget to determine variances, analyzes complex budget and financial issues;
  • Makes recommendations regarding problems and solutions to budget issues such as reductions, increases, and alternate methods for meeting budget goals;
  • Provide financial information to internal and external Managers and Directors;
  • Research and explain trends;
  • Conduct meetings with Program Managers and Division Directors to provide expert guidance on complex budget activities, variances, and availability of funds;
  • Develops projection quarterly, process journal voucher for expenditures and revenue transfer, prepare the budget section for grant applications, administers grants to ensure allocated funds are not over-expended and prepares and submit financial reports to grantors;
  • Approve all expenditures requests to be charged against the grant or contract account according to legislation, policies and program delivery;
  • Assist with the negotiating of contract budget amounts.
  • Manages and performs regular analysis and reconciliation for deposits and organizational cost accounts;
  • Prepares external and internal monthly/quarterly financial reports, tracks and monitors reimbursement request;
  • Ensure that proper internal accounting procedures and financial reports comply with GAAFR (Government Accounting, Auditing, and Financial Reporting);
  • Develop and implements policies/procedures for the Finance unit to ensure compliance with Federal, State, and City regulations;
  • Conducts State and City annual year-end closeout for special revenue accounts and serve as one of the liaisons for auditing of programs;
  • Monitor the supervision of staff workflow to ensure proper financial reporting, processing of accounts payables & accounts receivable, proper accounting procedures and internal controls are being followed;
  • Research and analyze reimbursement accounting reports/records and review transactions posted to the accounting system;
  • Review and approve Kronos for immediate staff;
  • Coordinate with Procurement on the development of requests for proposals (RFPs) and purchase requisitions;
  • Setup and analyzes the spending of encumbrances;
  • Request new organizational cost accounts for new grants;
  • Performs other duties as assigned.

About the Department

The Center of Operations comprises Finance, Information Technology, Facilities, Human Resources and Contracts. Like the larger Department, the Department of Community and Human Services (DCHS) of which we are part, we are ethical stewards of the resources entrusted to us and are accountable for our actions. We communicate consistently, honestly and openly and demonstrate integrity in all aspects of our work.

Minimum & Additional Requirements

Four-Year College Degree;Three years of experience in positions involving public administration, public financial planning, public budgeting, government accounting, electronic data processing,procurement contracting and personnel management; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Preferred Qualifications

College degree in Accounting, Public or Business Administration. Three years of experience in local government financial operations. Experience in the use of Credible Electronic Health Record system. Must have a valid Current valid driver’s license.

Notes

This position requires thesuccessful completion of pre-employment background checks including but notlimited to: FBI/Federal Records Check; VA State Child Abuse/Neglect Registry;Medicare/Medicaid Fraud Database; education/certifications; and driver’slicense.

Schedule: Monday through Friday 8:00am to 5:00pm (hours are flexible)

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