Fiscal Officer I

Location
Alexandria, VA
Salary
$56,835.22 - $77,884.04 Annually
Posted
May 01, 2021
Closes
May 05, 2021
Ref
2021-00530
Hours
Full Time
Fiscal Officer I

The City of Alexandria is located in northern Virginia and is bordered by the District of Columbia (Potomac River), Arlington and Fairfax counties. With a population of approximately 150,000 and a land area of 15.75 square miles, Alexandria is the seventh largest city in the Commonwealth of Virginia. Alexandria has a charming waterfront and is a unique and historic place to live and work. About one-quarter square miles in the city have been designated as a national or local historic district. We proudly embrace our rich history and seize the endless opportunities that lie ahead. If you are interested in working for the vibrant City of Alexandria, we invite qualified candidates to apply for our Fiscal Officer I position.

An Overview
The Fiscal Officer I works under minimal supervision to carry out most assignments. Perform analytical work involving financial planning, budgeting and control of assign resources. Responsible for forecasting, budgeting including development of fund/grant requirements to support operating programs and manages various grants.

What You Should Bring
The ideal candidate should have thorough knowledge of the principles and practices of public administration; good knowledge of modern principles and practices of public budgeting and grant administration; good knowledge of municipal government operations; good knowledge of financial management; ability to establish and maintain effective working relationships with division and central agency officials, co-workers, and with the public; ability to communicate clearly and effectively, both orally and in writing; ability to analyze, interpret, and report research findings; and ability to perform the tasks of the position independently and make good decisions, especially in the absence of the supervisor.

Example of Duties:
  • Responsible for the execution of multi-million dollar approved budget. Review program controls and the provision of administrative management services;
  • Reviews, analyzes, edits, and consolidates budget estimates of assigned program ensuring budget material is accurate and consistent;
  • Examining the significant impact of policy changes on new or revised program requirements and funding decisions on program accomplishments;
  • Plans and participates in budget preparation and mid-year budget revisions including budget submissions of contract agencies;
  • Monitors and evaluates fiscal condition of operating programs ensuring expenditures are spent within the fiscal year;
  • Conduct budgetary and financial analysis of the actual budget to determine variances, analyzes complex budget and financial issues;
  • Makes recommendations regarding problems and solutions to budget issues such as reductions, increases, and alternate methods for accomplishing budget goals.
  • Develop expenditure projections;
  • Process journal voucher for expenditures and revenue;
  • Prepares the budget section for grant applications;
  • Administers grants to ensure allocated funds are not over-extended and prepares and submit financial reports to grantors.
  • Approves all expenditures requests to be charged against a grant or contract;
  • Review the expenditure of grant or contract funds to ensure that funds used are reasonable, allowable and allocable as defined in OMB Circular A-21;
  • Provides audit reports for sub-recipient compliance with OMB A-133;
  • Prepare external and internal monthly/quarterly financial reports;
  • Tracks and monitors reimbursement requests;
  • Ensure that proper internal accounting procedures and financial reports are in compliance with GAAFR (Government Accounting, Auditing and Financial Reporting);
  • Manage and perform regular reconciliation on expenditure and revenue transactions that includes special revenue accounts, general fund accounts, and client accounts;
  • Review, analyze revenue and make journal entries between the Credible Electronic Health Record and the accounting MUNIS system’s general ledger;
  • Conducts State and City annual year-end closeout for special revenue accounts and serve as one of the liaison for auditing of programs;
  • Monitor workflow to ensure proper financial reporting, processing of accounts payables, accounts receivable, proper accounting procedures and internal controls are being followed;
  • Work with Program Managers across Centers on special projects including revenue projection and fiscal analysis;
  • Responsible for producing ad hoc reports on monthly and quarterly revenue and expenditure projection for DCHS;
  • Performs other duties as assigned.
About the Department
The Center of Operations comprises Finance, Information Technology, Facilities, Human Resources and Contracts. Like the larger Department, the Department of Community and Human Services (DCHS) of which we are part, we are ethical stewards of the resources entrusted to us and are accountable for our actions. We communicate consistently, honestly and openly and demonstrate integrity in all aspects of our work.

Minimum & Additional Requirements

Four-Year College Degree and completion of college-level courses in the principles and theories of accounting, budgeting, procurement, contracting, human resources management, training or related administrative management experience in the subject matter area; one year of experience in progressively-responsible positions involving public administration, including some experience in public financial planning and administration; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Preferred Qualifications

Bachelor's Degree in Public Finance, Policy Development, Accounting, and/or related field; five years of experience as a fiscal analyst, or in government budgeting, grants administration, or related field; excellent verbal communication skills; ability to write clearly and meet deadlines under pressure.

Notes

This position requires the successfulcompletion of pre-employment background checks including but not limited to: FBI/FederalRecords Check; VA State Child Abuse/Neglect Registry; Medicare/Medicaid FraudDatabase; education/certifications; and driver’s license.

Schedule: Monday through Friday, 8:00AM to 5:00PM (hours are flexible)

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