Supervisory Grants Management Specialist

Washington, D.C
Apr 30, 2021
May 06, 2021
Full Time


Join our team! The Office of Juvenile Justice and Delinquency Prevention is a component of the Office of Justice Programs within the Department of Justice. As a Supervisory Grants Management Specialist, you will have the opportunity to lead grant management policy, and pre-award and post-award grant functions which support local and state efforts to prevent delinquency and improve the juvenile justice system.

Learn more about this agency


(The duties described reflect the full performance level of this position)

Supervisory Responsibilities: Supervises a team of Grants Management Specialists, and performs the administrative and human resource management functions relative to the staff supervised. Plans, schedules, and assigns work to subordinates. Establishes guidelines and performance expectations for staff members; provides feedback and periodically evaluates employee performance. Provides advice, counsel, and/or instruction to staff members. Recommends or approves appointments, selections, or reassignments to positions appropriate to the selection authority delegated. Effects disciplinary measures as appropriate to the authority delegated in this area. Carries out Equal Employment Opportunity (EEO) policies and program activities.

Grant Policy: Develops, analyzes, and interprets grant and/or cooperative agreement policies, Standard Operating Procedures, and guidelines. Provides training, technical assistance and guidelines, oversight, expertise and consultation to internal staff, management and program officials, awardees, review panels, applicants, recipients, and sub-recipients. Recommends long-range policies and guidance, as well as program plans, goals, objectives, and milestones, which serve as the basis for execution of substantive changes in the administration of major agency programs.

Pre-Award Oversight: Oversees a variety of pre-award functions for grants and/or cooperative agreements including designing, developing, and/or preparing solicitations; reviewing, analyzing, and evaluating applications, plans, and estimates received in response to particular programs and Request for Application (RFA) requirements; conducting financial reviews of applicants to evaluate fiscal integrity and financial capability, examine proposed costs, and determine whether the budget and budget narrative accurately explain the project's costs and whether those costs are reasonable, necessary, and allowable; conducts pre-award negotiations on matters such as terms and conditions of awards, costs, schedules, and oversight responsibilities; and providing applicant support during the solicitation period.

Post-Award Oversight: Oversees a variety of post-award grants and/or cooperative agreement management tasks including conducting post-award reviews and analyses to identify and resolve management, financial, and administrative issues; providing training, technical assistance, oversight, ethics advice, expertise, and consultation to program officials, awardees, and recipients; establishes performance measures, monitoring and assessing awardee performance; and reviews completed awards, making appropriate adjustments or disallowances.

Travel Required

Occasional travel - Travel may be required up to 25% of the incumbent's time.

Supervisory status

Promotion Potential


Conditions of Employment

  • U.S. Citizenship required.
  • Subject to background/suitability investigation/determination.
  • Submit all required documents and Online Assessment Questionnaire.
  • Federal payments are required to be made by Direct Deposit.
  • Requires registration for the Selective Service. Visit
  • Pre-employment drug testing required.
  • 1-year supervisory probationary period may be required.
  • 1-year probationary period may be required.
  • Confidential financial disclosure is required for the job incumbent.

Performs other duties as assigned.


All qualification requirements must be met by the closing date of this announcement.


Grade 14: Qualifying experience for the GS-14 level includes one year of specialized experience at least equivalent to the GS-13 level which is in or directly related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position.

Examples of specialized experience include:
(1) Developing grant management policies of broad applicability, and associated agency-specific implementation procedures, to ensure the consistent application of grants management rules, regulations, policies, and procedures;
(2) Performing close-out actions for major grants/agreements after several years of work have been expended, AND/OR
(3) Serving as a technical expert in the evaluation of applications for complex discretionary grants and/or agreements that contained a number of different processes or sub-grant elements, such as comprehensive grant solicitations that required extensive grant administration, in that the grant ran several years, and data was collected from multiple sites.


Applicants who meet the minimum qualifications as described above will be further evaluated based upon the following technical qualifications:

-Ability to analyze organizational and operational problems and develop solutions.
- Ability to provide advice and guidance on grant and cooperative agreement policies, Standard Operating Procedures, and guidelines.
- Knowledge of financial methods, procedures, and practices used in grants and cooperative agreements.
- Ability to develop and promote a diverse workforce.
- Knowledge of the laws, regulations, rules, policies, procedures, and methods governing Federal grants, cooperative agreements, and awards.
- Ability to communicate in writing.
- Ability to supervise.
- Ability to apply analytical methods and techniques in the identification and resolution of grant and/or cooperative agreement administration issues.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website:
Click here to see the full Qualifications Statement.


See Other Information.

Additional information

This position is excluded from the bargaining unit.
TIME-IN-GRADE REQUIREMENT: Status applicants for promotion must have 52 weeks of service at the next lower grade by the closing date.

This vacancy announcement may be used to fill additional vacancies.

This position may be eligible for telework per agency policy.

OJP offers opportunities for flexible work schedules.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.


You will be considered under all categories for which you are eligible.

For DOJ Status/Merit Promotion candidates: Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on the announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your resume and application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

For Career Transition Assistance Plan (CTAP) applicants: The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. Under merit promotion procedures, to be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria.

Background checks and security clearance

Security clearance
Not Required

Drug test required

Required Documents



1. Resume and/or work history profile,
2. Responses to the online questions,
3. SF-50, Notification of Personnel Action (see below for more information), and
5. Performance Appraisal Note: if not provided, will be required at time of interview.

Note: Incomplete applications will not be considered.

Current Federal DOJ Employees

If you are a current Federal DOJ employee in a permanent, competitive service position, you must submit documentation to confirm your status. Failure to submit an appropriate SF-50 will automatically disqualify you from further consideration.
- Submit an SF-50 (Notification of Personnel Action) or other official agency documentation that shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".).
- Submit your most recent Performance Appraisal (dated within the last 18 months) or a separate statement explaining why you are unable to submit your appraisal. If not provided at time of application, it will be required at time of interview.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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