Human Resources Specialist (Payroll & Processing)

Employer
USAJobs
Location
Washington, D.C
Posted
Apr 30, 2021
Closes
May 05, 2021
Function
Human Resources
Hours
Full Time
Duties

Summary

The Office of the Associate Chief Counsel (Finance & Management) supports the administrative, financial, and managerial programs of the Office of Chief Counsel and provides advice to the Chief Counsel and Deputy Chief Counsels on all management, administrative and human resource matters for the organization nationwide. F&M also has field responsibility for all administrative and human resource functions across the country.

Learn more about this agency

Responsibilities

The Human Resources Specialist serves as an agency contact on the principal employee data management systems in use within the Payroll and Processing Programs, with particular emphasis on the Treasury Integrated Management Information System (TIMIS). The specialist is responsible for providing technical assistance in all functional areas of Personnel Action Requests (PARs), personnel/payroll action processing relating to the National Finance Center (NFC) and HR Connect, and Background Investigations and Electronic Questionnaires for Investigations Processing (e-QIP), as well as providing technical advice and guidance for staff and support to the Branch Chief for on assigned special studies and projects.

As a Human Resources Specialist, you will:
  • Serve as an expert on processing and payroll problems and is responsible for independently resolving these problems with the NFC. Serve as an authority to management officials and personnel staff members on complex Personnel/Payroll and Background Investigation actions, providing guidance, advice and resolution to a variety of problems related to the automated HR systems.
  • Independently process a full range of official personnel actions and payroll documents. Review personnel actions and requests (SF-50 & SF-52) for accuracy and completeness. Resolve discrepancies or missing items from SF-52's and listings by contacting the appropriate HR Specialist for correction or clarification on action. Independently process Lump-Sum Payments, Credit Hours, Awards, and Performance Appraisal's. Review Leave Error Report, Leave Audits and resolve errors within SETR and the NFC.
  • Monitor and resolve payroll problems including retroactive back pay cases that may affect TSP, social security, state taxes and Federal taxes to ensure they meet statutory and regulatory requirements. Resolve erroneous pay and missing refunds, determine the source of the problem, and ensure resolution. Calculate interest where needed. Track manual pay action to ensure that they meet statutory and regulatory requirements.
  • Provide Background Investigation (BI) services for the Processing Office. Processe/review Electronic Questionnaires for Investigations Processing (e-QIP). Review completed background investigation forms, check for completeness, accuracy, inconsistencies, errors, omissions, etc. Schedule fingerprints and obtains CCT (Case Closing Transmittal) reports and reviews findings and other documents to determine if the candidate has the appropriate background to become a Chief Counsel employee. Uses the Office of Personnel Management (OPM) Portal in relation with the National Background Investigation Center (NBIC). Input data into Security Entry & Tracking System (SETS) as to when the employee was fingerprinted, results were received, date BI requested, date BI completed, etc.
  • Conduct new employee orientations. Assist new onboarding employees in filling out forms and acquiring badges. Conduct E-Verify on all new employee's using the E-Verify Internet-based system that compares information entered on the employee's Form 1-9, Employment Eligibility Verification, to record available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.

Please note this is not an all-inclusive list of duties.

Travel Required

Occasional travel - 10% or less of the time will be required for travel.

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

  • Please refer to "Conditions of Employment."
  • Click "Print Preview" to review the entire announcement before applying.
  • U.S. Citizens and U.S. Nationals.


CONDITIONS OF EMPLOYMENT:
  • Subject to a 1-year probationary period (unless already completed).
  • Must successfully complete a Public Trust background investigation.
  • Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
  • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
  • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
  • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9 . Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
  • Obtain and use a Government-issued charge card for business-related travel.
  • Undergo an income tax verification.
  • The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to 2 years of returns.


Qualifications

You must meet the following requirements by the closing date of this announcement:

GS-11: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-09 grade level in the Federal service. Specialized experience for this position includes: 1) Processing and/or correcting payroll and personnel actions in automated HR systems; AND 2) Exercising HR processing and payroll knowledge to process personnel actions and/or corrections on HR Benefits program such as FEHB, FEGLI, TSP and leave administration; AND 3) Applying payroll/processing principles, laws, regulations and guidelines to provide advisory services to managers and/or employees and resolve issues.

OR

You may substitute education for specialized experience as follows:

GS-11: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

OR

Combination of education and experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.

The experience may have been gained in the public, private sector, or Volunteer Service . One year of experience refers to full-time work; part-time work is considered on a prorated basis.

To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume.

The education generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education.

In addition to the above requirements, you must meet the following, if applicable:
GS-11: You must have been at the GS-09 level for 52 weeks. (time-in-grade requirement)

Education

Additional information

  • We may select from this announcement or any other source to fill one or more vacancies.
  • This is a non-bargaining unit position.
  • We offer opportunities for telework.
  • We offer opportunities for flexible work schedules.


How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified determination.

Rating: Your application will be evaluated in the following areas: 1) Knowledge of a federal payroll system and the principles/practices governing payroll, processing, and leave administration in order to efficiently manage and resolve payroll problems; 2) Skill in communicating ideas and options to a wide range of audiences; and 3) Ability to creatively solve HR payroll and processing problems.

Your application will be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position. Your rating may be lowered, if your responses to the online questions are not supported by the education and/or experience described in your application.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. We will not reimburse costs related to the interview such as travel to and from the interview site.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP) ), you must receive a score of 85 or better to be rated as "well qualified" to receive special selection priority.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

A complete application includes 1. A resume, 2. Vacancy question responses, and 3. Submission of any required documents.
Please note that if you do not provide all required information, as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view Resume Tips .

CURRENT AND FORMER FEDERAL EMPLOYEES - Documentation Relating to Your Federal Employment
  • Submit a copy of your SF-50, Notification of Personnel Action, which shows your current (or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".)
  • Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade.
  • Submit a copy of your most recent, signed, completed annual performance appraisal which includes the final rating. If it is not dated within the last 12 months or if you have not received a performance appraisal, please explain why in your application.

Land Management Eligibles must provide all required documentation to verify eligibility, prior performance, and qualifications for the target position. You can find information on the Land Management Workforce Flexibility Act and eligibility HERE . Land Management Eligibles must compete under competitive merit promotion procedures and meet all applicable requirements as such (time-in-grade restrictions do not apply).

Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP) DOCUMENTATION
If you are a displaced or surplus Federal employee, click CTAP/ICTAP for eligibility and a detailed list of required documents.

SPECIAL HIRING AUTHORITIES DOCUMENTATION
If you are applying under a special hiring authority, submit a copy of proof of your eligibility.

VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA) DOCUMENTATION
If you are applying under the Veterans Employment Opportunities Act (VEOA) , you must submit a copy of your DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. Ten-point preference eligibles must also submit an Application for 10-point Veteran Preference, SF-15 , along with the required documentation listed on the back of the SF-15 form.

EDUCATION DOCUMENTATION:
  • If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions.
  • A college or university degree generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. For a list of schools which meet these criteria, please refer to Department of Education Accreditation page.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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