Judicial Assistant to the Chief Judge

Employer
USAJobs
Location
Washington, D.C
Posted
Apr 22, 2021
Closes
Apr 24, 2021
Function
Executive, Chief
Hours
Full Time
Duties

Summary

The Judicial Assistant will provide administrative and case related support to the Chief Judge of the United States Court of Appeals for the Federal Circuit, based in Washington, DC, during her term as Chief Judge.
Learn more about this agency

Responsibilities

Responsibilities of the position include, but are not limited to:
  • Coordinate all general activities and serve as liaison for the physical needs of the chambers, such as heating/cooling, lighting, and cleaning. Maintain office supplies and arrange for service and repairs of equipment, as needed.
  • Compose and prepare and/or edit legal documents, correspondence, memoranda, speeches, spreadsheets, presentations, agendas for meetings and conferences, vote sheets, and other legal documents from the judge, other chambers, and the Office of General Counsel. Ensure integrity of sensitive and confidential information.
  • Perform functions in the court's management and filing system (CM/ECF), including monitoring the judge's caseload, maintaining, updating, and tracking filed documents, organizing case-related filings and correspondence, logging actions, printing documents, and updating case lists.
  • Manage chambers's internal case management system, including tracking chambers's caseload, coordinating with law clerks on chambers caseload, and communicating with other chambers and Clerk's Office staff. Monitor deadlines, prioritize tasks, and determine need for action by the judge.
  • Schedule appointments, arrange meetings, and coordinate speaking invitations. Maintain calendars and travel itineraries. Research and handle travel arrangements. Assist with the preparation of travel vouchers in accordance with policies and regulations.
  • Provide guidance to law clerks and interns regarding chambers administrative procedures. Coordinate the appointments and separations of chambers staff with the court's Human Resources office.
  • Receive and screen visitors, telephone calls, and incoming correspondence. Process outgoing mail, including mail that requires special handling.
  • Create, maintain, and update electronic and paper files, including case files. Assist with copying, scanning, and locating files and documents.
  • Maintain and update law libraries.
  • Perform a wide variety of special projects at the request of the judge.


Travel Required

Not required

Supervisory status
No

Promotion Potential
11 - JSP-11.

Requirements

Conditions of Employment


This is an Excepted Appointment and At-Will position. Federal government civil service classifications or regulations do not apply. All offers of employment are provisional pending successful completion of a background check or investigation and a favorable employment suitability determination. This position is subject to Electronic Funds Transfer (EFT) for payroll deposit.

Must be a U. S. citizen or eligible to work in the United States. Non-citizens may be interviewed and considered for employment, but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C.§ 1324b(a)(3)(B). Under 8 U.S.C.§1324b(a)(3)(B), a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen), at which point he or she must apply for citizenship within six months of becoming eligible, and must complete the process within two years of applying (unless there is a delay caused by the processors of the application). Non-citizens who have not been permanent residents for five years will be required to execute an affidavit that they intend to apply for citizenship when they become eligible to do so.

Qualifications

Required Education and Experience

The ideal candidate will possess excellent communication and interpersonal skills, both oral and written with a variety of individuals and groups, including judges, senior staff, and the public; accuracy and attention to detail in grammar, spelling, editing, and proofreading; skill and accuracy in entering complex data; skill in problem solving; ability to maintain strict confidentiality in all office and judicial matters; consummate professionalism, discretion, and integrity; initiative and ability to work independently and as part of the chambers team; ability to manage multiple priorities with conflicting deadlines, as well as ongoing and ad hoc tasks, in a timely manner; exceptional administrative and organizational skills; knowledge of legal documents, legal terminology, electronic case management/filing systems (CM/ECF), MS office products, as well as other standard applications, such as Adobe; experience in assisting with planning, organizing, and handling logistical arrangements for meetings and travel.

Experience

JSP-9: Six (6) years of administrative experience of which four (4) years must be progressively responsible experience in the legal field.

JSP-10: Seven (7) years of administrative experience of which five (5) years must be progressively responsible experience in the legal field.

JSP-11: Eight (8) years of administrative experience of which six (6) years must be progressively responsible experience in the legal field.

Educational Substitutions:
  • Education in a college, university, or secretarial school of recognized standing may be substituted for a maximum of one year of the general experience on the basis of 30 semester (45 quarter) hours equal nine months of experience.
  • A bachelor's degree from a college or university of recognized standing may be substituted for two years of general experience.
  • Education in a legal or paralegal curriculum may be substituted for a maximum of two years of specialized experience on the basis of one full academic year (30 semester or 45 quarter hours) equals one year of experience. Less than one year will be credited on a pro-rata basis.
  • Preferred Competencies
    • Experience working in the judiciary or a legal office environment.
    • Demonstrated ability to coordinate and interact with a wide range of stakeholders, including judicial officers or senior executive leadership.
    • Experience with the federal judiciary's CM/ECF electronic case management system.


    Education

    High school diploma or equivalent is required. Bachelor's degree from an accredited college or university is preferred.

    Additional information

    The court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Applicants will also be evaluated based upon review of their qualifications and the application package.

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    No

    Required Documents

    Cover letter, resume, and completion of the provided online application (AO 78).

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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