Administrative Assistant

Employer
USAJobs
Location
Rockville, Maryland
Posted
Apr 22, 2021
Closes
Apr 30, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located in the Office of Nuclear Material Safety and Safeguards (NMSS).
The supervisor is John Lubinski/Rob Lewis
This position is Non Bargaining Unit.

This position is not subject to Confidential Financial Disclosure reporting requirements.

Learn more about this agency

Responsibilities

Serves as the principal Administrative Assistant to the Director and Deputy Director, Office of Nuclear Material Safety and Safeguards.

Type letters, memoranda, reports, presentation slides and other materials as needed for the Director and the Deputy, utilizing word processing equipment or other automated systems.

Reviews outgoing office correspondence, reports, memoranda, etc. to assure that material is proofread for grammatical correctness, and conforms to format, style, and appearance required for documents according to office procedures.

Reviews correspondence and action items that are presented for the signature or concurrence of the Director or Deputy Director, assuring that all pertinent offices have cleared the item. Calls to the attention of the Director or Deputy, the adequacy and appropriateness of the distribution of copies of outgoing correspondence. Makes recommendations for additions or deletions based upon personal knowledge of the office's relationships with other organizations. Some documents may be classified items.

Maintains the Director's and Deputy's calendars, making appointments using own discretion, and advises them of appointments, meetings, etc. Coordinates and adjusts schedule as necessary to meet daily office itinerary.

Serves as liaison between the Director and the Office of the Executive Director for Operations for all matters related to controlled correspondence. Serves as the liaison with other offices, relieving the Director of minor problems, conflicts in appointments, or other non-technical matters.

Travel Required

Not required

Supervisory status
No

Promotion Potential
10

Requirements

Conditions of Employment



U.S. Citizenship Required

Background investigation leading to a clearance is required for new hires.

This is a Drug Testing position.

Qualifications

In order to qualify for this position, you must have at least one year of specialized experience at the next lower grade level in the Federal service or equivalent experience in the private or public sector.

In order to qualify for this position, you must meet the following requirements:

Specialized experience for the grade 9 is defined as one year of experience at the GG-8 level or equivalent and includes experience that demonstrates the ability to provide a full range of administrative duties such as maintaining schedules; utilizing office automation tools such as ADAMS, HRMS, Microsoft Office applications; preparing/reviewing/editing correspondence; managing travel; performing timekeeper functions; and/or planning and coordinating meetings.

Specialized experience for the grade 10 is defined as one year of experience at the GG-9 level or equivalent and includes experience that demonstrates thorough knowledge and experience in providing guidance of a full range of administrative duties such as maintaining schedules; utilizing office automation tools such as ADAMS, HRMS, Microsoft Office applications; preparing/reviewing/editing correspondence; managing travel; performing timekeeper functions; and/or planning and coordinating meetings. Additionally, providing leadership and guidance to administrative staff to ensure consistency in implementing office-wide processes and initiatives.

A description of how you possess the specialized experience as well as how you meet the qualifications desired in an ideal candidate should be addressed in your resume.

The ideal candidate will be able to demonstrate the following:

DEMONSTRATED PROFICIENCY WITH MICROCOMPUTER-BASED WORD PROCESSING APPLICATIONS, INCLUDING MS OFFICE (MS WORD, ADAMS, APPOINTMENT CALENDAR, E-MAIL), PRESENTATION APPLICATIONS, AND OTHER DATABASE APPLICATIONS (I.E., MAINTAINING AUTOMATED TRACKING SYSTEMS).

(EXAMPLE: Describe specific work experience, training and accomplishments that demonstrate your knowledge of and ability to utilize the features of MS Office and any other office automaton tools. What specific software have you used (e.g., Lotus, Access, Excel) and for what purposes? Describe your experience with automated action item tracking systems. What were your duties and responsibilities?

DEMONSTRATED ABILITY TO PROVIDE ADMINISTRATIVE SUPPORT IN A VARIETY OF AREAS (TIME AND ATTENDANCE REPORTING, TRAVEL, ETC.)

(EXAMPLE: Describe specific work experience, training, and developmental assignments that demonstrate your ability to apply policies and practices pertaining to office procedures, such as time and attendance and travel. Describe your experience establishing and maintaining office files. Describe specific instances where you have initiated and developed new office procedures to improve the efficiency of your organization. Describe the types of groups you have supported and for what purpose.)

KNOWLEDGE OF PROPER GRAMMAR, SPELLING, AND PUNCTUATION, AND CORRESPONDENCE PROCEDURES SUFFICIENT TO PREPARE AND REVIEW OUTGOING MATERIAL FOR CORRECTNESS, PROPER FORMAT, AND COMPLETENESS.

(EXAMPLE: Describe specific training, education, and experience which demonstrates your knowledge of proper grammar, spelling and punctuation. Describe specific work experience that requires you to apply your knowledge of NRC correspondence procedures. What is your role in assuring that outgoing documents are correct and in the proper format? What type of documents do you routinely prepare and originate?)

DEMONSTRATED ABILITY TO LEAD ADMINISTRATIVE STAFF WORK AND EFFICIENTLY HANDLE MULTIPLE ASSIGNMENTS WITH COMPETING PRIORITIES, OFTEN UNDER CONSIDERABLE PRESSURE TO MEET DEADLINES.

(EXAMPLE: Describe specific situations that required you to lead office processes and people to ensure continuous workflow and working under stressful or adverse conditions (administered office workflow, field assignments, competing priorities, tight schedules, deadlines, etc.).

Show how you meet the qualifications desired in an ideal candidate in your resume.

Education

There are no education requirements.

Additional information

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

When the application process is complete, your application will be reviewed to determine if you meet the job requirements. You will be rated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skill and ability related to the job requirements. If you are among the top candidates for this position, your application will be referred to the hiring manager.

Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to submit a thorough resume that directly relates to this position.

To preview questions please click here .

Background checks and security clearance

Security clearance
L Access Authorization

Drug test required
Yes

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
National security

Required Documents

As a NRC employee you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available.

All supplemental documents can now be collected electronically and should be submitted before the closing date of this vacancy announcement. You have three choices for submitting your supplemental documents:

1. Use the "USAJOBs" feature to download documents from your USAJOBs portfolio; or
2. use the "Upload" feature to upload documents directly from your computer. The following types of documents can be uploaded:
.gif, .jpeg, .png, .rtf, .pdf, and .doc; or
3. use the "Fax" feature to print the Fax Cover Sheet and fax it, along with your supplemental documents to 1-571-258-4052.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Similar jobs