Administrative Assistant

Employer
USAJobs
Location
Rockville, Maryland
Posted
Apr 21, 2021
Closes
Apr 30, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located in the Office of the General Counsel, located in Rockville, MD. The supervisor is Marian Zobler. This position is a non-bargaining unit position. This position requires no travel. Travel expenses associated with an interview may be paid. Relocation expenses associated with job offer will NOT be paid.

Learn more about this agency

Responsibilities

You will serve as an Administrative Assistant to the General Counsel. The work entails providing a range of moderately complex administrative and support functions vital to the Office of the General Counsel (OGC). Your daily tasks include assessing and reviewing all principal correspondence routed to the General Counsel, screening material received to determine: (a) whether it is of particular interest and calling attention to items requiring immediate action; (b) presenting other material requiring attention in order of priority; (c) obtaining and attaching related correspondence when necessary, and/or summarizing previous actions, prior to providing to the General Counsel for action; and (d) assuring incoming and outgoing correspondence is appropriately entered into the Agency Documents Access and Management System (ADAMS).

The selectee will act as liaison in the scheduling of meetings and conferences between the General Counsel and the Commissioners, the Executive Director for Operations, principal staff members, and external stakeholders. Schedules meetings with a view to optimal use of the General Counsel's time. In connection with these meetings, assembles background materials and presents them for the General Counsel's review and consideration in such an order that the General Counsel can properly prepare for meetings.

Other duties include: Accesses incoming telephone call requests for proper referral. This includes having substantial understanding of OGC divisional responsibilities when calls require referral within OGC, understanding agency processes for handling allegations to assure proper referral if the call relates to an allegation and is not appropriate for OGC front office personnel, understanding responsibilities between front office senior officials to avoid improper referrals that could have, or create the appearance of, ex parte or separation of functions issues.

Ensures proper handling of all classified, safeguards, and SUNSI/CUI material received by the General Counsel. Serves as custodian of all classified documents in the OGC front office, maintaining a record of all incoming classified or safeguards information and the disposition thereof. With respect to classified and safeguards documents, in compliance with regulations: (a) assures documents are properly secured in office safe while in use by front office personnel; (b) makes a physical inventory and reports periodically as required by agency procedures; (c) determines which classified or safeguards documents are no longer needed in the front office files and returns or disposes of material in accordance with agency procedures.

Travel Required

Not required

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

  • This is a Drug Testing position.

You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.

Qualifications

The ideal candidate will be able to demonstrate the following:
  • Knowledge of and experience in applying the principles, and practices in the fields of records management and legal support administration. (Describe specific work experience, training, and developmental assignments which demonstrate your knowledge of and experience in the fields of records management and legal support administration. Give specific examples of the type and complexity of related assignments.)
  • Ability in training and applying information technology tools for use and application in support of maintaining administrative records and electronic legal filings. (Describe specific work experience, training, and developmental assignments that demonstrate your ability to use information technology applications and tools in support of management records and legal filings. Provide specific examples of the types and complexity of your work assignments.)
  • Demonstrated ability to independently plan and provide training on automated office administrative systems and on how to effectively utilize automated generated data. (Describe training and experience which demonstrates your ability to independently plan, assist, and train others on applications associated with travel, payroll, ticket management, records management, and/or other information technology applications. Provide examples of the types of work assignments pertaining to independently planning and assisting and training others. Describe examples of how you distinguished between which items were significant and those which were not. Provide examples of how you focused on the important areas.)
  • Demonstrated ability in presenting information, ideas, and advice in a clear, concise and logical manner, both orally and in writing. (Describe specific experience, training, and accomplishments which demonstrates your ability to communicate information. Describe the types of presentations you have made, to whom, and for what purpose. Describe the type of writing and correspondence review that you routinely perform. Describe the various levels of individuals you have in the past or currently interact with and for what purpose.)
  • Demonstrated ability to establish effective work relationships with individuals at all levels, both within and outside the parent organization, to achieve cooperation on joint or parallel efforts. (Describe the various types and levels of individuals you routinely interact with and for what purposes. Discuss how you develop and maintain effective working relationships with these individuals. Describe your accomplishments in identifying internal and external policies that impact the work of an organization and developing and implementing successful approaches to resolve sensitive or adversarial situations/issues. Provide specific examples of situations which required you to use tact, diplomacy, communication skills and, conflict resolution to achieve cooperation.)

  • In order to qualify for this position, you must have at least one year of specialized experience at the next lower grade level (GG-10) in the Federal service or equivalent experience in the private or public sector.

    SPECIALIZED EXPERIENCE is defined as: comprehensive knowledge of the NRC organization, responsibilities, mission, and programs in order to identify documents and information to ensure that all appropriate OGC front office staff and OGC divisions are promptly informed, demonstrated administrative skill sufficient in the field of administration, along with exceptional ability in meeting and dealing with persons at high levels inside and outside the government.

    A description of how you possess the specialized experience as well as how you meet the qualifications desired in an ideal candidate should be addressed in your resume and the voluntary additional information question area.

    Education

    No education requirements.

    Additional information

    The NRC provides reasonable accommodation to applicants with disabilities where appropriate. Individuals with disabilities may contact the Selective Placement Coordinator for assistance with the application or hiring process via Disability.Resource@nrc.gov. Deaf applicants may contact the Disability Program Manager by calling the NRC videophone at 240-428-3217.

    The NRC is a zero tolerance agency with respect to illegal drug use. Individuals selected for this position who are currently in an NRC position are subject to random drug testing.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    When the application process is complete, your application will be reviewed to determine if you meet the job requirements. You will be rated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skill and ability related to the job requirements. If you are among the top candidates for this position, your application will be referred to the hiring manager.

    Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to submit a thorough resume that directly relates to this position.

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Q Access Authorization

    Drug test required
    Yes

    Required Documents

    If you are an NRC employee you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available. You may also do so by emailing a copy to my email as follows:

    Lisa.Feizollahi@nrc.gov

    All supplemental documents can now be collected electronically and should be submitted before the closing date of this vacancy announcement. You have two choices for submitting your supplemental documents:

    1. Use the "USAJOBs" feature to download documents from your USAJOBs portfolio; or
    2. use the "Upload" feature to upload documents directly from your computer. The following types of documents can be uploaded:
    .gif, .jpeg, .png, .rtf, .pdf, and .doc.

    List of supplemental material that may be applicable:

    If you are a current/reinstatement eligible Federal employee with status (Tenure Group 1 or 2), you will be considered under our merit promotion procedures and must submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility.

    Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service; Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.) You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/.

    All supplemental documents will now be collected electronically and should be submitted before the closing date of this vacancy announcement. You have two choices for submitting your supplemental documents:

    1. Use the "USAJoBs" feature to download documents from your USAJOBs portfolio; or
    2. use the "Upload" feature to upload documents directly from your computer.

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